Purchase of Flagpole and Installation - 216791

The City of Dallas Parks & Recreation Department is soliciting competitive bids for the purchase and installation of a flagpole at Willis C. Winters Park, located at 100 Glasgow Drive, Dallas, Texas. The procurement involves furnishing and installing one 50-foot Independence Flagpole featuring an internal winch and steel cable halyard system, fabricated from T6 seamless cold-drawn tapered aluminum with specific dimensional requirements (10-inch butt diameter, 4-inch top diameter, and 0.188-inch wall thickness in satin finish). The deliverable includes a ball/truck combo, spun collar flash collar, and an 8-foot by 12-foot nylon U.S. flag rated for 118/164 wind speed. The contractor must obtain utility permissions, secure necessary permits prior to installation, contact utilities for permission to dig, and stake the pole location in normal dirt ground. All pricing must be firm and remain valid for 180 days following bid opening, and no payment will be issued until certificates of insurance are delivered to both the Parks & Recreation Department and the Office of Risk Management. The bid due date is April 14, 2026, with the posting date of April 8, 2026. Required qualifications include comprehensive insurance coverage consisting of Workers' Compensation and Employers' Liability insurance ($100,000 per accident, $500,000 policy limit), Business Automobile Liability insurance ($500,000 combined single limit), and Commercial General Liability insurance ($500,000 per occurrence, $1,000,000 general aggregate), with the City named as an additional insured on all policies.

The procurement documents do not specify any set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or existing infrastructure integration requirements. The City reserves the right to award the contract to the lowest responsive and responsible bidder or most advantageous proposal, award by line item or in its entirety, and reject any or all bids at its discretion. All suppliers must submit business information forms, conflict of interest questionnaires, and statements of insurability with insurance quotes in compliance with Texas Local Government Code requirements. The City is exempt from all federal excise taxes and state and local sales and use taxes, which should not be included in supplier quotations. Suppliers are required to comply with comprehensive federal compliance requirements if the contract utilizes federal or state assistance, including provisions addressing non-discrimination, equal employment opportunity, debarment and suspension, occupational safety and health standards, and fair labor standards. No specific budget range or award value is listed in the available procurement documents, though the project scope and specifications suggest a relatively localized, facility-level infrastructure improvement.