Purchase of Audiovisual Equipment

The City of Detroit's Office of Contracting and Procurement (OCP), on behalf of the Media Services Department, is soliciting quotes for a comprehensive audiovisual equipment procurement through Request for Quotes (RFQ) 542193. The solicitation seeks qualified vendors to supply, deliver, and install professional-grade audio, video, broadcast, photography, and live streaming production equipment, including specific items such as Sennheiser microphones, QSC loudspeakers, Yamaha mixers, Sony video cameras, Canon still cameras, Auterion drones, presentation control systems, Panasonic projectors, and Da-Lite projection screens. Minimum qualifications require bidders to demonstrate at least five years of experience providing audiovisual equipment and submit three references from municipal or government entities. Bidders must be authorized Original Equipment Manufacturer's Agency representatives capable of enforcing warranties and performing repairs. The RFQ includes a questions deadline of December 15, 2025, with answers distributed within 24 hours, and quotes are due on December 22, 2025, at 2:00 PM EST, to be submitted through the EUNA (Bonfire) portal. Pricing will be evaluated on a low total net bid basis, with the City reserving the right to reject bids with unsatisfactory delivery terms.

The procurement includes specific set-aside and equalization credit provisions that provide competitive advantages for Detroit-based businesses. Contractors must comply with Executive Order No. 2016-2, which requires not less than 50% Detroit resident workers, 25% minority workers, and 5% women workers. The Equalization Credit Statement allows certified Detroit-based businesses to receive pricing credits ranging from 1% to 5%, with Detroit Headquartered and Detroit Resident Businesses eligible for the maximum 5% credit. Insurance requirements mandate $1,000,000 minimum combined single limit automobile liability, workers' compensation, and commercial general liability insurance naming the City as additional insured. The contract anticipates a three-year term with renewal options subject to Detroit City Council approval. While specific budget ranges are not explicitly stated, the comprehensive nature of the equipment procurement suggests a significant investment in the City's media production capabilities. Additional requirements include submission of various certifications such as Debarment and Suspensions Certification, Affidavit of Disclosure of Interests, and Treasury Clearance documentation.