purchase of aluminized culverts Birk 3

The Illinois Department of Natural Resources is issuing an Invitation for Bid (IFB) for the purchase of aluminized culverts and related materials designated as "Birk 3." The procurement involves four 120-inch by 12-gauge by 20-foot aluminized 5x1 pipes, one 48-inch by 12-gauge by 10-foot aluminized corrugated metal pipe (CMP), and three 120-inch 10C connecting bands. All materials must be delivered by close of business on February 27, 2026, to McCrite Pit near the intersection of Grapevine Trail and Unimin Mine Road in Alexander County, Illinois (coordinates: 3716'46.83"N, 8920'08.86"W). Bidders are required to include delivery costs in their total bid price and must contact Covia Corporation at least one hour prior to arrival to arrange for staff to meet the delivery, with primary contact being Bleve Willoughby, Plant Manager (618.747.2338 or 573.233.9694), or Josh Lipe, Safety/Health & Environmental Supervisor (618.747.2338). This is a one-time procurement with no renewal options, labor services or installation are not required, and the bid due date is December 1, 2025. The State of Illinois will not assess sales tax on this procurement, and bidders must acknowledge their understanding that failure to meet all stated requirements will result in disqualification.

The solicitation allows bidders to claim applicable preferences under the Illinois Procurement Code, including the Illinois Business Preference and Domestic Product Preference, provided that bidders submit necessary supporting documentation and affidavits. Bidders may also submit exceptions to the Standard Terms and Conditions by providing a redlined version with their offer, though the State reserves the right to accept or reject any proposed exceptions, with all Standard Terms and Conditions available through the Illinois Consolidated Procurement Online (CPO) website. No specific incumbent vendors or current contractors are identified in the solicitation documents, nor is any budget range or award value disclosed in the available materials. The procurement documents do not reference any existing infrastructure or technology requiring integration, as this is a straightforward goods procurement for culvert materials. An authorized representative of the bidding entity must sign and date the completed offer form to constitute a valid bid submission to the State of Illinois.