Purchase of Academic Computers

Hudson Valley Community College is requesting bids for the purchase of 300–350 academic desktop computers, with bids due July 31, 2026. Vendors may submit through HVCC's online application system (Bonfire) at https://hvcc.bonfirehub.com or deliver sealed bids to the Director of Procurement at the Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, NY 12180; email confirmation of submission should arrive within two business days.

All systems must be configured with Intel Core Ultra 9 285 processors (or equivalent), 64 GB DDR5 5600 MT/s memory, 1 TB M.2 SSD storage, integrated Gigabit Ethernet, and graphics options of NVIDIA RTX PRO 4000 Blackwell, NVIDIA RTX PRO 2000 Blackwell, or NVIDIA RTX PRO 4000 Ada. Each computer includes a wired keyboard, mouse, and 5-year manufacturer warranty. Pricing must be submitted on an FOB Destination basis and cannot exceed applicable cooperative or state contract pricing available to the vendor. Bidders must be authorized dealers for the specified products and demonstrate vendor qualifications through HVCC's investigation and evaluation processes. Estimated product delivery lead time must be included in bid submissions.

The award will be made to the lowest responsible bidder meeting all specifications. The successful vendor must execute HVCC's standard Service and Supply Agreement, is prohibited from subcontracting without prior written consent, and must maintain comprehensive general liability, property damage, and equipment insurance with HVCC named as an additional insured throughout the contract period. Vendors must submit a Non-Collusive Bidding Certification certifying that bid prices were developed independently without collusion or consultation with other bidders. All bidders must acknowledge receipt of addenda and compliance with applicable laws and HVCC's terms and conditions.