Purchase & installation Single Axle unit Class 6 Plow Gear

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Transportation, is seeking quotations for Single Axle Base Unit Snowplow Gear Systems through RFQ #17D 2501130*0148. The procurement targets a comprehensive snowplow system including moldboards, cutting edges, push tubes, hydraulic systems, combination dump/spreader bodies, wing systems, and related equipment to be delivered to 66 Industrial Drive in Augusta, Maine. The initial purchase is expected to be five units, with potential future purchases by multiple state agencies. Key evaluation criteria will be based on best value, considering price, warranty, manufacturer's performance data, delivery schedule, and parts availability. Questions are due by February 4, 2025, and formal responses are due by February 7, 2025, no later than 4:00 PM local time. The contract term runs from February 1, 2025, to January 31, 2026, with four optional one-year extension periods available through January 31, 2030. Vendors must provide warranty repairs and service at facilities within 75 miles of regional headquarters located in Scarborough, Augusta, Dixfield, Bangor, and Presque Isle.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Pricing must be FOB destination and remain firm for at least one year of the initial contract period, with any price adjustments requiring 60 days advance notice and accompanying manufacturer documentation. While the initial purchase is for five units, there are no guaranteed minimum quantities beyond this initial order. The contract will establish a Master Agreement allowing all State of Maine departments and agencies to purchase the listed items as needed. No specific budget range or total contract value is provided in the documentation. Vendors must submit detailed specifications and documentation demonstrating compliance with all technical requirements. The contract allows for potential statewide delivery capabilities, suggesting a broad scope of potential future procurement beyond the initial five-unit purchase. Any price adjustments during the contract period will require comprehensive manufacturer documentation and 60 days advance notice to the procurement team.