Revices RFQ 17D 2501130 0148.docx

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Purchase & installation Single Axle unit Class 6 Plow Gear
Solicitation number
RFQ - 17D - 25011300000000000148
Issued by
Kennebec County, Maine

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This is a Request for Quotations (RFQ #17D 2501130*0148) issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services on behalf of the Department of Transportation for Single Axle Base Unit Snowplow Gear Systems. The RFQ seeks quotes for complete snowplow systems including moldboards, cutting edges, push tubes, hydraulic systems, combination dump/spreader bodies, wing systems, and related equipment, with an initial purchase quantity of five units. Responses are due by January 31, 2025, with questions due by January 29, 2025. The contract term runs from February 1, 2025, to January 31, 2026, with four optional one-year extension periods through January 31, 2030. Delivery is required to 66 Industrial Drive in Augusta, Maine, with potential statewide delivery capabilities required.

Pricing must be FOB destination and remain firm for at least one year of the initial contract period, with any price adjustments requiring 60 days advance notice and manufacturer documentation. Vendors must provide warranty repairs and service at facilities within 75 miles of regional headquarters in Scarborough, Augusta, Dixfield, Bangor, and Presque Isle. While the initial purchase is for five units, there are no guaranteed minimum quantities beyond this. The contract allows for potential future purchases by multiple state agencies. No specific set-asides or funding requirements are mentioned in the solicitation.

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STATE OF MAINE

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

OFFICE OF STATE PROCUREMENT SERVICES

RFQ # 17D 2501130*0148

The Purchase and Installation of Single Axle Base Unit Snowplow Gear System with Attachments & Dump Bodies

Quotations/Responses Due: January 31, 2025 not later than 4:00 p.m. local time Questions Due Date: January 29, 2025

Note: All questions and responses must be provided via the State of Maine’s e-Procurement system: AdvantageME / Vendor Self Service (VSS).

General Instructions on Bidder Questions It is the responsibility of each Bidder to examine the entire RFQ and to seek clarification by submitting questions through the Q & A List tab on the Solicitation page in the CGI Vendor Self Service (VSS). Any answers to questions will appear there as well. It is the vendor's responsibility to log in to view all questions and answers posted. Additional information obtained any other way will not be valid.

In the event that you must contact us for any other reasons than the Q & A previously mentioned, only the Buyer listed on the Solicitation page may be contacted from the time this RFQ is issued until award notification is made. No other person/State employee is empowered to make binding statements regarding this RFQ. Violation of this provision may lead to disqualification from the bidding process, at the State’s discretion.

Summary For this competitive Request for Quotations (RFQ) process, the State of Maine Office of State Procurement Services (“OSPS”) is acting on behalf of the Department of Transportation (“Requesting Department”). OSPS and the Requesting Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services listed above. This document provides instructions and descriptions of requirements for this competitive process.

RFQ REQUIREMENTS

1. Description of Requirements

The following is a description of the goods and/or services sought by the State of Maine under this RFQ.

· Please see Appendix B on page 11

2. Bid Contents Requirements

In addition to the cost, delivery, and other information required in VSS, all bids should contain the following information as attachments, in the Appendices listed below:

· Quote on Company Letterhead: This document will be used to evaluate your bid. Please make sure it contains information demonstrating your bid meets the posted specifications.

· Product Data/Information Sheets: PDF literature from the manufacture for all the items bid. Literature must include documentation that the items bid meet or exceed the posted specifications.

· Warranty Information

· Appendix A: Bid Cover Page and Debarment Form

· Appendix D: Maine DOT Certification

· Appendix E: Maine DOT Terms and Conditions

3. Contract Term

In addition to any mutually agreed upon delivery dates for purchases of goods, the contract resulting from this RFQ will have a term, or “Period of Performance”, during which the contract is considered to be in effect. The anticipated contract term is defined in the table below. Please note that the dates below are estimated and may be adjusted as necessary in order to comply with all procedural requirements associated with this RFQ and the contracting process. The actual contract start and end dates will be established by the completed and approved contract.

Contract Renewal: Following the initial term of the contract, OSPS, at their discretion, may opt to renew the contract for four (4) extension periods as defined below.

The term of the anticipated contract, resulting from this RFQ, is defined as follows:

Period
Start Date
End Date
Initial Period of Performance
February 1, 2025
January 31, 2026
Optional Extension Period #1
February 1, 2026
January 31, 2027
Optional Extension Period #2
February 1, 2027
January 31, 2028
Optional Extension Period #3
February 1, 2028
January 31, 2029
Optional Extension Period #4
February 1, 2029
January 31, 2030

4. Submitting a Quotation

a. Quotations Due: Quotations must be received no later than 4:00 p.m. Eastern Standard Time (EST), on the date listed in VSS. Quotations received after the 4:00 p.m. deadline will not be accepted.

b. Submission Instructions: Bidders must submit their bids in the State of Maine’s electronic procurement system: Advantage “Vendor Self Service” (VSS). More information on this system can be found at the following internet link: https://www.maine.gov/dafs/bbm/procurementservices/vendors/vendor-self-service-system

c. Multiple Quotations: Unless specifically prohibited in Section 1 of this RFQ, Bidders are permitted to submit multiple quotations for this RFQ, offering alternative items or pricing for the State of Maine to consider in its best value determination.

d. Withdrawal of a Quotation: Bidders are permitted to withdraw their own quotations up until the due date and time for receipt of quotations. To do so, a Bidder must enter the VSS system (as referenced above), identify and open their submitted quotation located in the Solicitation Responses tab, and click the “Withdraw” button found at the bottom of the screen. Quotations cannot be withdrawn after the due date and time for receipt of quotations.

e. Attachments: Any attachments provided with the Advantage VSS bid submission must be in MS Word, MS Excel, or Adobe (.pdf) format, unless otherwise specified in Section 1 of this RFQ. Vendors are encouraged to submit supporting documentation that aid the requesting department in understanding how the bid conforms to the requirements. The VSS attachment file size limit is 2Mb. Please contact the buyer for this RFQ if you must submit attachment files larger than this.

f. Vendor specifications: Unless otherwise stated in this RFQ document, limited specification information will be required upon submission of a bid in response to this RFQ. However, a Bidder’s response should include an affirmative statement that their bid complies with all requirements of this RFQ, unless the Bidder specifically addresses how its bid differs from the specifications, and why the differences should be deemed acceptable by the State.

5. General Instructions

a. The Bidder must submit a cost quotation response that covers the goods and term of the contract, including any optional renewal.

b. The cost quotation shall include the costs necessary for the Bidder to fully comply with the contract terms and conditions and RFQ requirements.

c. Failure to provide the requested information may result in the exclusion of the quotation from consideration, at the discretion of OSPS.

d. No costs related to the preparation of the quotation for this RFQ or to the negotiation of the contract with the Department may be included in the quotation.

e. The State is exempt from the payment of Federal, State and local Taxes on articles not for resale. Please provide quotations that do not include these taxes. Upon application, an exemption certificate can be furnished by the State at the point of contract finalization.

6. Quotation Evaluation and Selection

Evaluation of the submitted quotations shall be accomplished as detailed below:

a. State of Maine RFQ documents are evaluated on a Best Value basis. The term “Best Value” may take into consideration the qualities of the goods or services to be supplied, their conformity with the specifications listed in the RFQ, the purposes for which they are required, the date of delivery, and the best interest of the State. Once the goods or services have been determined to conform to the specifications then OSPS will make its award decision based on the lowest price among the Bidders. Delivery days can be a factor in awarding.

b. The State reserves the right to not make an award to the lowest price bidder when that bidder has had documented poor performance, and/or a contract terminated or not renewed within the last five years.

c. At the discretion of OSPS, if a Bidder’s submission is deemed to not conform to the specifications listed in the RFQ, or otherwise not conform to the requirements of the RFQ, then that Bidder’s submission may not be considered for contract award.

d. In the event that no Bidder submission conforms to the specifications of this RFQ, then OSPS may choose not to make any award. Alternatively, OSPS may make an award to the Best Value Bidder whose specifications most closely meet the specifications of this RFQ. For example, if there are five specification requirements, and two responses are received with one Bidder meeting four requirements, and one bidder meeting three requirements, then OSPS, at its discretion, may make a contract award to the Bidder meeting four requirements.

e. If the specifications provided with this RFQ are of a technical nature, then OSPS’s RFQ Coordinator, at his or her discretion, may seek to use an evaluation team comprised of subject matter experts, end-users from the Requesting Department, or other State Department representatives. In such a case, the evaluation team will judge the merits of the quotations received in accordance with the best value criteria defined in the RFQ.

7. Negotiations

a. No Best and Final Offers: The State of Maine will not seek a best and final offer (BAFO) from any Bidder in this procurement process. All Bidders are expected to provide their Best Value pricing with the submission of their quotation.

b. OSPS reserves the right to negotiate with the successful Bidder to finalize a contract at the same rate or cost of goods and services as presented in the selected quotation. Such negotiations may not significantly vary the content, nature or requirements of the quotation or the RFQ to an extent that may affect the price of goods or services requested. OSPS reserves the right to terminate contract negotiations with a selected Bidder who submits a proposed contract significantly different from the quotation submitted in response to the RFQ.

c. In the event that an acceptable contract cannot be negotiated with the highest ranked Bidder, OSPS may withdraw its award and negotiate with the next highest ranked Bidder, and so on, until an acceptable contract has been finalized. Alternatively, OSPS may cancel the RFQ, at its sole discretion.

TERMS AND CONDITIONS FOR RFQ AND CONTRACT

PART I GENERAL INFORMATION ON RFQs

A. Purpose and Background

The State of Maine (“State”) Department of Administrative and Financial Services (“Department”), Office of State Procurement Services (“OSPS”) acts as the purchasing agent on behalf of all Executive Departments and other agencies within State Government. For this competitive Request for Quotations (RFQ) process, OSPS is acting on behalf of the Requesting Department listed on the cover page. OSPS and the Requesting Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services as defined above in Section 1 of this document. This document provides instructions for submitting quotations, the procedure and criteria by which the Bidder(s) will be selected, and the contractual terms which will govern the relationship between the State and the awarded Bidder(s). Following Bidder selection and upon reaching a mutual agreement, the State and the selected Bidder will enter into a contract – taking the form of a State of Maine Master Agreement or Buyer Purchase Order (all generally referred to as “contract” herein), as applicable.

B. General Provisions

1.Issuance of this RFQ does not commit OSPS or the Requesting Department to issue an award or to pay expenses incurred by a Bidder in the preparation of a response to this RFQ. This includes attendance at personal interviews or other meetings and software or system demonstrations, where applicable.
2.All responses to this RFQ should adhere to the instructions and format requirements outlined in this RFQ and all written supplements and amendments (such as OSPS’s answers to the Bidders’ questions submitted through the VSS), as issued by OSPS. Responses are to follow the format and respond to all questions and instructions specified above in the “Submitting a Quotation” section of this RFQ.
3.Bidders shall take careful note that in evaluating a quotation submitted in response to this RFQ, the Department may consider materials provided in the quotation, information obtained through interviews/presentations (if any), and internal information of previous contract history between OSPS and the Bidder (if any). OSPS also reserves the right to consider other reliable references and publicly available information available in evaluating a Bidder’s experience and capabilities, if needed. All responses to this RFQ shall be considered to be authorized to legally bind the Bidder, and if selected for award, shall contain or be considered to contain a statement that the quotation and the pricing contained therein will remain valid and binding for a period of at least 180 days from the date and time of the bid opening.
4.The RFQ and the selected Bidder’s quotation, including all appendices or attachments, may be incorporated in the final contract.
5.Following announcement of an award decision, all submissions in response to this RFQ will be considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA) (1 M.R.S. §§ 401 et seq.).

http://www.mainelegislature.org/legis/statutes/1/title1sec401.html

6.OSPS, at its sole discretion, reserves the right to recognize and waive minor informalities and irregularities found in quotations received in response to this RFQ.
7.OSPS reserves the right to authorize other State Departments to use the contract(s) resulting from this RFQ, if it is deemed to be beneficial for the State to do so.
8.All applicable laws, whether or not herein contained, shall be included by this reference. It shall be Bidder’s responsibility to determine the applicability and requirements of any such laws and to abide by them.

C. Eligibility to Submit Bids

Public agencies, private for-profit companies, and non-profit companies and institutions are invited to submit bids in response to State of Maine Requests for Quotations.

D. Delivery Terms

For the purchase of goods, OSPS and selected Bidder will decide upon a delivery date in accordance with the State’s requirements and the terms offered in the Bidder’s quotation. Unless stated otherwise in Section 1 of this RFQ, all deliveries are expected with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.

E. Alternate Bids and Approved Equals

When, in bid forms and specifications, an article or material is identified by using a trade name and catalog number of a manufacturer or vendor, the term “or approved equal,” if not inserted with the identification, is implied. Any Bidder that seeks to propose an alternate item from what is specified in this RFQ should refer to State of Maine Statute 5 MRSA §1825-B, for “Bids, awards and contracts”, found here: http://www.mainelegislature.org/legis/statutes/5/title5sec1825-B.html

F. Appeal of Contract Awards

Any person aggrieved by the award decision that results from this RFQ may appeal the decision to the Director of the Bureau of General Services in the manner prescribed in 5 MRSA § 1825-E and 18-554 Code of Maine Rules, Chapter 120 (found here: Chapter 120). The appeal must be in writing and filed with the Director of the Bureau of General Services, 9 State House Station, Augusta, Maine, 04333-0009 within 15 calendar days of receipt of notification of contract award.

If this RFQ results in the creation of a pre-qualified or pre-approved list of vendors, then the appeal procedures mentioned above are available upon the original determination of that vendor list, but not during subsequent competitive procedures involving only the pre-qualified or pre-approved list participants.

PART II CONTRACT ADMINISTRATION AND CONDITIONS

A. Contract Document

The successful Bidder will be required to execute a contract in the form of a State of Maine Buyer Purchase Order, Contract Agreement to Purchase Services or State of Maine Master Agreement.

The Terms and Conditions used with the aforementioned contract types may be found on the Office of State Procurement Services’ website at the following links:

BPO and MA Terms and Conditions Service Contract Terms and Conditions IT Service Contract Terms and Conditions

In the event that the State of Maine’s Standard Terms and Conditions or RFQ provisions do not otherwise cover contractual scenarios that are specific to the goods or services being purchased under this RFQ, then the State is willing to consider a Bidder’s standard terms and conditions. Consideration or use of a Bidder’s standard terms and conditions shall only occur under the general agreement that in the event of a conflict, the State of Maine’s Standard Terms and Conditions and RFQ provisions shall take precedence.

Other forms and contract documents commonly used by the State can be found on the Office of State Procurement Services’ website at the following link: https://www.maine.gov/dafs/bbm/procurementservices/forms

B. Independent Capacity

In providing services and performing under the contract, the successful Bidder shall act independently and not as an agent of the State of Maine.

C. Payments and Other Provisions

The State anticipates paying the selected Bidder for goods and services received, on the basis of net 30 payment terms, upon the receipt of an accurate and acceptable invoice. An invoice will be considered accurate and acceptable if it contains a reference to the State of Maine contract number, contains correct pricing information relative to the contract, and provides any required supporting documents, as applicable, and any other specific and agreed-upon requirements listed within the contract that results from this RFQ.

The State of Maine reserves the right to pay for goods purchased through this solicitation by any of several available means, which include but may not be limited to check, EFT, and/or procurement card. Bidders are advised that state statute precludes sellers from imposing a surcharge on credit or debit card purchases (text follows):

“9-A MRSA §8-509 (1): A seller in a sales transaction may not impose a surcharge on a cardholder who elects to use a credit card or debit card in lieu of payment by cash, check or similar means.”

Appendix A

STATE OF MAINE

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

OFFICE OF STATE PROCUREMENT SERVICES

RFQ# 17D 2501130*0148

BID COVER PAGE and DEBARMENT FORM

Bidder’s Organization Name:

Chief Executive - Name/Title:

Tel:
Cell:
E-mail:

Headquarters Street Address:

Headquarters City/State/Zip:

(provide information requested below if different from above)

Lead Point of Contact for Bid - Name/Title:

Tel:
Cell:
E-mail:

Street Address:

City/State/Zip:

By signing below Bidder affirms:

· Their bid complies with all requirements of this RFQ;

· This bid and the pricing structure contained herein will remain firm for a period of 180 days from the date and time of the bid opening;

· That no personnel currently employed by the Department or any other State agency participated, either directly or indirectly, in any activities relating to the preparation of the Bidder’s proposal;

· That no attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a proposal; and

· The undersigned is authorized to enter into contractual obligations on behalf of the above-named organization.

Name:

Title:

Authorized Signature:

Date:

State of Maine RFQ# 17D 2501130*0148 Rev. 9/12/2024 Debarment, Performance, and Non-Collusion Certification

By signing this document, I certify to the best of my knowledge and belief that the aforementioned organization, its principals, and any subcontractors named in this proposal:

1. Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from bidding or working on contracts issued by any governmental agency.

1. Have not within three years of submitting the proposal for this contract been convicted of or had a civil judgment rendered against them for:

0. fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state or local government transaction or contract.

0. violating Federal or State antitrust statutes or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

0. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

0. have not within a three (3) year period preceding this proposal had one or more federal, state or local government transactions terminated for cause or default.

1. Have not entered into a prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and this proposal is in all respects fair and without collusion or fraud. The above-mentioned entities understand and agree that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.

· Failure to provide this certification may result in the disqualification of the Bidder’s proposal, at the discretion of the Department.

To the best of my knowledge all information provided in the enclosed proposal, both programmatic and financial, is complete and accurate at the time of submission.

Name:

Title:

Authorized Signature:

Date:

Appendix B

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

OFFICE OF STATE PROCUREMENT SERVICES

DETAILED SPECIFICATIONS

RFQ # 17D 2501130*0148

Equivalent Bid Items: Equivalent items may be bid; however all equivalent item bids MUST include documentation to prove equivalency. The final decision on equivalency will be determined by the requesting Department.

Award: The State anticipates making one award as a result of this RFQ process. The State reserves the right to not make an award.

Prices: Bid Price must be with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.

Price and Rate Guarantee Period: All quoted prices and rates must be guaranteed for and must remain firm for minimally one year of the initial contract period. Any approved price or rate adjustments must be held firm for minimally one year or the remainder of the contract period. Price adjustment requests selected vendor(s) at least sixty (60) days prior to the effective date. Requests for price adjustments must include sufficient documentation from the manufacture supporting the request.

INTENT The purpose and intent of this specification are to describe a Base Unit Snowplow Gear System. Price Quote for installation of a right-hand system set up with necessary hydraulics and controls to make it fully functional on Class 6 single axle truck. Chassis will be provided by MDOT Fleet Services

Delivery Location: All units ordered by MaineDOT will be delivered to 66 Industrial Drive, Augusta, Maine. Exact address will be provided to the selected bidder. Orders from other State of Maine Agencies may require delivery be made statewide.

Delivery and Inspection: The requested items will be inspected after delivery. If shipment is deemed unacceptable the delivery will be refused and will be returned at the risk and expense of the selling vendor.

Quantity: The MaineDOT is expected purchase quantity is five (5) the first year of the MA. There is no guaranteed award associated with this bid opportunity. All purchases will depend on the bid results and departmental budget.

It is understood that all specifications are minimums. Equivalent bid specifications may be considered. To have an “Equivalent Bid Specification” evaluated, the bidder must provide specifications and details for all specifications bid as “Equivalent Bid Specification.” Bids missing this information may be rejected.

COMPLETENESS

The price quoted in any proposal submitted shall include all items of labor, materials, and other costs necessary to fully complete the manufacture and delivery of the High Rail System pursuant to these specifications.

Any part or detail which makes the Single Axle Combination Dump Spreader complete and ready for service shall not be omitted, even though such part is not mentioned in these specifications.

The results of this bid process will be the creation of a Master Agreement Contract (MA) that will allow all State of Maine Departments and Agencies to purchase the listed items as needed. The State reserves the right to add other similar items or commodities to the MA if it’s in the State’s best interest but does not obligate the State to purchase similar noncontracted items or commodities from the selected bidder.

Conformity All parts not specified shall be manufacturer’s best quality and shall conform in materials, design, or workmanship to the best practice known in the service industry. All parts shall be new and in no case, will be used, reconditioned or obsolete parts will be accepted.

Specifications

INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET

Please complete the checklist for technical specifications set forth below. Electronically enter responses directly into the text-enabled fields next to each specification, including actual dimensions when applicable. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available or that will be dealer installed. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation.

If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.

The award will be made on a best value basis to the vendor that either meets or most closely meets the specifications, while taking price and delivery into consideration.

It is understood that all specifications are minimums. Equivalent bid specifications may be considered. To have an “Equivalent Bid Specification” evaluated, the bidder must provide specifications and details for all specifications bid as “Equivalent Bid Specification.” Bids missing this information may be rejected.

The following abbreviations must be used:
X
Standard or as specified
N/A
Not Available
DI
Dealer Installed
EQ
Equivalent Bid Specification

(Snowplow) 1.0-A Moldboard

Abbreviation
Actual Dimension
Notes
1.1-A
The moldboard shall be heavy duty torsion trip edge design type Snowplow with level lift without additional mechanical mechanism.
1.2-A
Moldboard will be an integral shield with trip edge.

a. Cutting edge length to be 11’.

b. Height to be 42”.

c. 36” side plastic markers mounted to plow top.

1.3-A
The moldboard shall be reinforced at the top with a 3-1/2" x 2-1/2" x 3/8" with holes to allow moisture to escape with poly 36” markers.
1.4-A
10 GA. 304 stainless steel rolled moldboard with eight (8) ½” x 3-1/2” ribs for extra strength and rigidity.
1.5-A
All welds must be continuous (skip welds not acceptable).
1.6-A
Bottom angle must be 4”x 4” x ¾” with an additional 4” x 3” x ½” trip edge angle.
1.7-A
Top moldboard angle must be constructed of 3” x 2”
1.8-A
Two horizontal structural angle braces ¼’ x 3” x 3” added for rigidity.
1.9-A
Attack angle of moldboard shall have adjustments of 5, 10, and 20 degrees.
1.10-A
Full length of top rail of moldboard shall be mounted with a steel mounting strip holding the 12” rubber deflector using stainless steel bolts and nuts.
1.0-B CUTTING EDGE
Abbreviation
Actual Dimension
Notes
1.1-B
The cutting edge shall be of abrasion resistant steel C1090 or equal with a brinell hardness of 250 minimum and 325 maximums. It shall be 3/4" thick x 6" wide. Three (3) sections with each section top punched AASHO standard punched and be easily replaceable.
1.0-C TRIPPING MECHANISM:
Abbreviation
Actual Dimension
Notes
1.1-C
Adjustable torsional one-piece cutting-edge trip. From bottom of new 6” cutting edge to top trip edge is no less than 12.75”.
1.2-C
Springs must have a zero-insertion force for increased safety while servicing. No Exceptions.
1.3-C
Bottom moldboard angle must be 4” x 3” x ½”. Fully welded to bottom edge of moldboard.
1.4-C
4” x 4” x ¾” backer angle with (6) ¾” trip ears welded to angle.
1.5-C
Full length trip edge pivot tube must be constructed of schedule 80, 1.50” OD black pipe. End of each plow cutting edge is to include a 4.5” OD x 1.5” thick round bumper guard.
1.6-C
Cutting edge tripping must be controlled by (5) torsion springs. Springs constructed of a minimum of .75 square bar with 14 active coils. Minimum spring dimensions shall be 3.75OD x 2.25ID x 11.75. Springs must be produced to meet Rockwell C hardness. Hardness shall be produced from oil quenching with a minimum temperature of 1550°F. Spring preload shall be a minimum of 35°. Springs shall have a trip load capability of 8228 INCH-LBS. Typical Spring material composition shall Carbon=0.40, Manganese=.70,Phosphorous=.020,sulfur=.020, silicon=.25, chromium=.80, Nickel=1.75, Molybdenum=.25.
1.7-C
Three (3) position adjustment on each individual torsion spring on the trip assembly to allow adjustment in various settings for road

conditions.

1.0-D PUSH TUBE ASSEMBLY
Abbreviation
Actual Dimension
Notes
1.1-D
Push tube to be constructed of 4” x 4” x .38 square tube, 119.5” in length. Each end of the push tube shall be capped with a 10ga

3.25” x 3.25” plate.

1.2-D
The reversing frame assembly shall include a lower tube made from 6x4x.50” square steel tubing, full length, and an upper tube of 5x2x.25” rectangular steel.
1.3-D
There shall be (4) fully welded vertical supports joining the outer ends of the upper tube to the lower tube: (2) end supports

measuring 24.1” x 10.5” x .50” thick, and (2) inner supports measuring 21.5” x 9.5” x .50” thick. The end supports and inner supports shall be joined by fully welded square tubes measuring 3.5 sq x .38” x 6” long. At the center of the reversing frame, there shall be a center swivel structure, with a main plate measuring 8” x 32” x .75” thick, attached to the reversing frame by (2) fully welded supports measuring 3.5” x 31” x .50” thick, a .38” thick upper end cap, and (2) 4x4x.50” triangular gussets.

1.4-D
There shall be (2) rollers attached to the reversing frame Assembly between the end supports and inner supports. These rollers shall serve as reversing stops, contacting the plow portion flat plate hitch when the plow is fully reversed. The rollers shall be made of round steel tubing, 3” OD x 2.03” ID x 5.88” long. Each roller shall rotate on a pin assembly, which includes a 2” diameter cold-finished steel pin and a fully welded head measuring 6.09 x 3.88 thick. The pin shall include an integral grease fitting in one 3.89 end, with drilled.
1.5-D
Each inner tube shall be made of 1.5” Sch. 80 black pipe, 42” long, with a total of (7) adjustment holes. Each parking stand assembly shall include a welded foot made of C3 x 5# channel, 10” long, braced with a 3x3x.38” triangular gusset. The parking stands shall allow for height adjustment in 1” increments.
1.0-E SWIVEL ASSEMBLY:
Abbreviation
Actual Dimension
Notes
1.1-E
The swivel assembly shall attach the upper and lower arm assemblies to the push frame, in conjunction with the center pivot shaft. The swivel assembly shall include a 7.5” x 31” x .75” thick main plate, stiffened by two fully welded, 2.5” x 31” x .50” thick bars. There shall be four 6.88” x 4” x 1” thick bushing supports fully welded to the main plate and stiffener bars, spaced approximately equally along the main plate. Four greaseable 4.00” OD x 3.03” ID x 3” long bushings shall be fully welded to the bushing supports. The center pivot shaft shall install through these bushings. The swivel assembly shall attach to the push frame using a 1.5” Grade 8 bolt, slotted nut, and hardened washer in the center, and (4) 1” Grade 8 bolts spaced above and below the center bolt. The (4) 1” bolts shall be secured using slotted nuts, hardened washers under the head, and 2” OD x .50” thick fabricated washers under the nut. The swivel assembly shall allow the plow to swivel 3 degrees each direction (6 degrees total) so that it can effectively follow the contour of the road surface. The swivel assembly shall automatically center the plow in the non-swiveled position when swivel is not required through the use of two compression springs installed between the push frame and swivel assembly.
1.2-E
The two centering springs shall be 6.75” long, 3.31” OD, of .562” diameter wire, with a minimum spring rate of 1182 lbs. / inch. The

spring force of the centering springs shall be adjustable by means of (2) screw assemblies made of 1.25” diameter Acme threaded rod. Each screw assembly shall include a 2” OD x 1.28” ID x 1.5” long tube welded to one end, a freely spinning disc measuring 3.5” OD x 1.28” ID x .50” thick that compresses the spring and allows for ease of adjustment, and a welded nut which holds the disc in place. Each screw assembly shall be secured to the push frame using an adjusting screw holder, a jam nut, and (2) 5/8” diameter Grade 8 bolts. The adjusting screw holder shall be a welded assembly consisting of a round tube 2” OD x 1.28” ID x 4” long, a welded nut, and an attaching plate measuring 2” x 4.5” x .50” thick.

1.0-F UPPER AND LOWER ARM ASSEMBLY
Abbreviation
Actual Dimension
Notes
1.1-F
The upper and lower arm assemblies shall each be constructed using (2) pieces of 3x3x.38” square steel tubing. The rear of each square tube shall be capped by a .50” thick steel plate, and to each cap plate shall be welded (2) 4.75” x 3.00” x .75” thick steel ears, with drilled holes for 1.25” diameter pins.
1.2-F
The upper and lower arm assemblies shall each be constructed using (2) pieces of 3x3x.38” square steel tubing. The rear of each square tube shall be capped by a .50” thick steel plate, and to each cap plate shall be welded (2) 4.75” x 3.00” x .75” thick steel ears, with drilled holes for 1.25” diameter pins.
1.3-F
The plate shall be fully welded to the square tubes and the front ears of the lower arm assembly along all edges be fully welded to

the top surface of the lower arm assembly, for attachment of the lift cylinder. The lift cylinder shall attach to the lower arm assembly using a 1” diameter cold rolled finished steel pin.

1.0-G CENTER PIVOT SHAFT:
Abbreviation
Actual Dimension
Notes
1.1-G
The upper and lower arm assemblies shall be attached to the swivel assembly by a 3” diameter cold -finished solid steel shaft, 33.75” long, with two machined flats at the points of arm attachment. To achieve maximum strength, ensure a direct line of force transmission, and eliminate the possibility of knuckle failures due to off-center loading, the upper and lower arm assemblies shall be attached DIRECTLY to the center pivot shaft – NO EXCEPTIONS, using 1.25” diameter cold-finished steel pins.
1.2-G
Knuckles SHALL NOT be used to attach the upper and lower arm assemblies to the center shaft or swivel assembly. To provide for ease of maintenance, the pins used to connect the upper and lower arm assemblies shall NOT be welded in place. The center pivot shaft shall be secured to the swivel assembly using a 4” OD x 3.03” ID x 6.88” long steel bushing, grade 8 hardware.
1.0-H-A FLAT PLATE PLOW PORTION
Abbreviation
Actual Dimension
Notes
1.1-H
The flat plate hitch plow portion serves to attach the plow to the truck. It attaches to the flat plate hitch truck portion at the rear, and

to the upper and lower arm assemblies, reversing cylinders, and lift cylinder at the front. Flat plate hitch plow portion shall include a main plate measuring 44 x 32.5” x .63”. It shall include (2) welded outer vertical supports measuring with drilled holes for attachment of the upper and lower arm assemblies using 1.25” diameter cold-finished steel pins. It shall include (2) welded inner vertical supports measuring 2.5 x 29 x .50” thick. The inner and outer vertical supports shall be joined by a total of (4) welded horizontal braces measuring 2.5 x 6 x .50” thick. Shall include a center structure made of (3) pieces of 3x3x.38” square tubing welded together, extending 12” above the top of the main plate, and fully welded to the outer vertical supports, inner vertical supports, and main plate.

1.2-H
The flat plate hitch plow portion includes (2) mounting ears which serve to secure the plow portion and truck portion of the flat plate

hitch together at the lower end. For ease of plow engagement, the design of the mounting ears allows for some horizontal misalignment in either direction. Within this range, the two portions will be automatically guided together into a centered position as the truck pulls forward. Each mounting ear is braced at the top and the bottom by full-length, .50” thick welded gussets for severe-duty service. The plow portion and truck portion flat plate hitch shall be secured at the lower end using (2) 1.5” diameter cold-finished attaching pins. The pins shall be engaged and disengaged using a spring-loaded mechanism operated with a single lever.

1.0-I POWDER COAT
Abbreviation
Actual Dimension
Notes
1.1-I
Black Powder Coat only finish. No liquid paint acceptable. A four (4) step process finish is required for great durability and extended

life.

i. Step one is to sandblast to remove all impurities and contaminants.

ii. Step two is eight-step acid pickle wash to remove any laser-scale And other oxides.

iii. Step three is powder coat primer to seal and fill inconsistencies. No primer coat is unacceptable.

iv. Step four is polyester black powder coat finish.

SNOWPLOW

2.0-A HITCH

Abbreviation
Actual Dimension
Notes
2.1-A
Heavy front frame side plate low profile snowplow hitch, Flat Plate hitch or equal.
2.2-A
To be engineered, designed and built by a recognized snowplow manufacturer. Hitch to be a low-profile configuration. The design will limit the amount of front overhang to a minimum.
2.3-A
A truck frame extension is not required for the mounting of hitch.
2.4-A
Heavy front frame hitch of modular design shall allow the cab hood to tilt completely forward for engine access.
2.5-A
Side plates will transmit plowing forces directly to the truck frame side rails and will custom fit the specified year, make and model

of the truck.

2.6-A
The side plates are custom fitted 5/8" steel plate of proper length and construction for heavy duty service and shall provide

adequate clearance for steering mechanisms and spring suspensions.

2.7-A
Truck portion hitch shall include a flat plate measuring 39.5”x 23.13”x .625” thick
2.8-A
Shall include a plate and angle weldment that serves as plate reinforcement and engagement handle guide.
2.9-A
Shall include dual 1.5in dia locking pins activated from spring loaded mechanical arm with lever at top of flat plate hitch for ease
2.10-A
Shall include 2 1.31in through hole through bolt provision.
2.11-A
Re-mount OEM bumper. Bumper shall be split to accommodate plow hitch and must be bolted on and utilize stabilizer arm per section.
2.0-B POWDER COAT
Abbreviation
Actual Dimension
Notes
2.1-B
Yellow Powder Coat only finish. No liquid paint acceptable. A four (4) step process finish is required for great durability and extended

life.

i. Step one is to sandblast to remove all impurities and contaminants.

ii. Step two is eight-step acid pickle wash to remove any laser-scale And other oxides.

iii. Step three is powder coat primer to seal and fill inconsistencies. No primer coat is unacceptable.

iv. Step four is polyester black powder coat finish.

3.0 COMBINATION BODY
Abbreviation
Actual Dimension
Notes
3.1
This specification shall describe a 304 Stainless Steel Front and rear Discharge, combination dump/spreader body or equal. Body construction must be, without exception, 304 Stainless Steel. Body will be subject to testing material to verify.
3.2
Inside width to be 95.625” maximum. Outside width to be no more than 96”.
3.3
Side sheets to be (from body floor to top of top rail) to be 36" high.
3.4
Tailgate to be 48" high.
3.5
Head sheet to be 60" high.
3.6
Water level capacity to be 7.2 cubic yards side
3.7
Sides, head sheet and tailgate to be 7-gauge Type 304 stainless steel.
3.8
Floor is the 7GA stainless steel trough full length that augers set above.
3.9
16”x 5” 7 ga. 304 Stainless steel rear corner posts run full length. Posts shall have holes cut in the rear of posts to accept (2) oval shaped lights for LED strobe and LED S/T/T.
3.10
7 ga. 304 stainless steel boxed top rail seamless and sloped inward to shed debris. This design is critical to providing the specified 96” body width.
3.11
304 Stainless Steel Integral fenders shall be continuously welded and positioned over wheels of truck chassis or tray to accept poly

pre-wet tanks and stainless-steel toolboxes.

3.12
Full width, cab shield 24” or 48”. Four (4) oval cut-outs for LED lights. Two per front corner and two per side corners.
3.13
Approx 12” truck frame to body floor height between chain for lower center of gravity and lower mounting height.
3.14
One-piece sides which incorporate a radius (Not flat, flat is not acceptable) floor to side radius. The side sheet where it meets the

floor/trough is a minimum 22 degrees to the augers. A body with any portion of the floor, outside of the main conveyor that is less than 22 degrees, is NOT acceptable due to poor cleanout.

3.15
17-gauge 304SS formed inner/ 10-gauge 304SS formed outer long sills.
3.16
Twin 7” Augers with front drive motors 970CC and 2” bearing at rear.
3.17
The rear of the floor and rear augers shall have an opening by which material shall pass through. The rear of the body shall have an anti-spill plate to no allow salt to spill out of the back of the body.
3.18
Augers shall have a removable 7GA Stainless Steel cover plate for non-salt use for aggregate.
3.20
Tailgate:

a. To be and double-acting heavy duty all 7GA 304SS.

b. Bracing to be full perimeter box type, 6" top and bottom and 4" sides.

c. There shall be four (4) vertical gussets 6" wide, 2-3/4" deep and full welded.

d. Bottom and intermediate horizontal braces to be sloped (dirt/salt shedding).

e. Upper hardware to be heavy-duty flush type with minimum 5/8" diameter vertical drop pins on retainer chains.

f. Gate Latch shall be made of 5/8" stainless steel and have 1-1/4" pin. There will be threaded rod adjustments and have two (2) yokes with 5/8" pins.

g. The gate will latch with twin air tailgate cylinders. Pancake style not acceptable. The air cylinder shall be 2-1/2" in diameter with an 8" stroke. It shall have a 5/8" chromed rod.

h. Heavy nylon mesh sleeves to be installed over spreader chains to protect body finish.

i. All 304 stainless steel hardware.

3.21
Continuous welded body shell, cab protector & tailgate.
3.22
Fold-up grip strut two-step ladder on left front corner of body with grab/step above.
3.23
Top screens to be of H.D. type with 2” flat stock with 3/8” rod running thru to create an approximately 2-3/4” square opening.

Frame to be ¼” x 1-1/2” angle iron welded to rod and mounted to 5” steel I-Beam. Four (4) sections screens with framework mounted into pockets welded to body side top rails.

4.0 SPINNER ASSEMBLY
Abbreviation
Actual Dimension
Notes
4.0
24” 7GA 304 stainless steel disk will be provided.
4.2
Directly driven by high torque, low speed (550 RPM max.)
4.3
Spinner has six (6) removable fins for spreading.
4.4
Spinner assembly mounts of rear pintle plate with two (2) 2” receiver tubes that allow receiver tubes adjustment in and out. There shall be 4 deflector plates,3 adjustable and 1 fixed. There shall also be a 3-position spread pattern control above the spinner disk.
5.0 HOIST
Abbreviation
Actual Dimension
Notes
5.1
Heavy duty front telescopic type hoist suitable for use with a combination body on a road and highway maintenance truck used for snow and ice control.
5.2
NTEA rated Class 50 three stage.
5.3
17.4 Tons of Lift-Off Capacity at 2750 PSI.
5.4
Single-acting (power up and gravity down).
5.5
Largest diameter stage must be at bottom. Inverted cylinder not acceptable.
5.6
5" inside diameter cylinder base tube (mini)
5.7
110" stroke (minimum).
5.8
All cylinder stages to be nitrated for corrosion resistance and wear resistance. The piston rod shall be machined from ASI 4140 and nitrated using the QPQ method to establish the following mechanical properties: Surface Hardness: Rockwell C60-C65 Surface Finish: RMS 20 (using ASTM B117 salt spray) Approximately 7% surface area corrosion in 88 hours (or 10 times better than hard chrome plating). Fatigue Strength: Approximately 80% to 100% increase using
5.9
Internal bore seal design so no packing adjustment or bleeding is required.
5.10
Hoist cylinder to be a trunnion mount design. No exceptions.
5.11
No sub-frame for hoist. Rear hinge assembly to be cut into truck frame rail behind rear spring hanger of rear axle.
5.12
Lowest possible mounting height -- not to exceed 10-12" (top-of chassis frame to body floor).
6.0-A SLURRY LIQUID SYSTEM
Abbreviation
Actual Dimension
Notes
6.1-A
Hydraulically driven system of designated valve section.
6.2-A
All components are mounted in a sealed, corrosion resistant, molded fiberglass housing with a hinged cover.
6.3-A
Liquid pump to be 8 GPM @ 1725 RPM Roller Pump of corrosion resistant materials.
6.4-A
All tubing is stainless steel with corrosion resistant JIC fittings.
6.5-A
Liquid output is controlled by an adjustable flow control valve on control modular in cab that also houses granular/liquid outputs.
6.0-B RESERVOIR
Abbreviation
Actual Dimension
Notes
6.1-B
(2) 160-gallon rotation molded medium density .375” poly-ethylene tank with 5" diameter cap. Cross tube for equal fill and unloading. Includes sump for complete drainage.
6.2-B
Replaceable screen line strainer
6.3-B
Corrosion resistant shut off valves.
6.4-B
Supplied with bulk tank fill quick couplings.

6.0-C VARIABLE DISPLACEMENT SPRAY SYSTEM

Abbreviation
Actual Dimension
Notes
6.1-C
Sold Stainless Steel tube mounted between the augers approximately full length. Mounting with rubber mounts inside body on trough V.
6.2-C
Tube will have holes to allow for liquid to flow to each auger.

WING SYSTEM

7.0-A REAR MOUNT PATROL

Abbreviation
Actual Dimension
Notes
7.1-A
Minimum Moldboard Requirements.
7.2-A
Fully hydraulic slide style patrol style wing system.
7.3-A
Trip edge moldboard to be 28” at toe and 40” at discharge.
7.4-A
Length of moldboard cutting edge to be 10ft and continuously welded.
7.5-A
7-gauge steel moldboard with seven (7) ½” fully welded ribs for strength and rigidity.
7.6-A
The main front pivot bolt will be 1 ½”.
7.7-A
4” x 4” x ¾” lower angle, fully gusseted, with additional full gussets of 3/8” x 4” above the “frog”.
7.8-A
1/2” x 6” one piece cutting edge with AASHO punching-standard.
7.9-A
Cutting edge tripping must be controlled by (3-4 depending on length) torsion springs. Springs constructed of a minimum of .75 square bar with 14 active coils. Minimum spring dimensions shall be 3.75OD x 2.25ID x 11.75.

· Springs must be produced to meet Rockwell C hardness.

· Hardness shall be produced from oil quenching with a minimum temperature of 1550°F.

· Spring preload shall be a minimum of 35°. Springs shall have a trip load capability of 8228 INCH-LBS.

· Typical spring material composition shall be Carbon=0.40, Manganese=.70, Phosphorous=.020, sulfur=.020, silicon=.25, chromium=.80, Nickel=1.75, Molybdenum=.25.

7.0-B TOE and HEEL MOUNT
Abbreviation
Actual Dimension
Notes
7.1-B
Heavy-duty spring-loaded push bar assembly.
7.2-B
Wing post to attach to front plow mount with ½” x 4” x 6” rectangular tube assembly.
7.3-B
Double acting toe cylinder with 10” 3” bore x 2” rod Nitrated cylinder and counterbalance valve attached.
7.4-B
Double acting heel cylinder with 4” bore x 2” rod x 13” stroke nitrated rod.
7.5-B
Push arms frame is designed to mount under truck frame rails to allow minimum cab to body clearance.
7.6-B
1” thick horizontal floating links, ¾” thick vertical connecting links, 1 ½” link bolts with 8” bushings and grease zerks, Safety chain at toe and Safety chain with rear stop (rear stop material to ship loose for time of installation location).
7.7-B
3” x14” front post lift double acting cylinder with 1-3/4” diameter rod.
7.0-C MOUNTING
Abbreviation
Actual Dimension
Notes
7.1-C
2” schedule 80 pipe with ball feet mounts to secure masts/tubes.
7.2-C
19” x 32” x ½” frame plates.
7.3-C
Front post with dual transport safety chains.
7.4-C
7 x 5 x 3/8” post tube, 4” DOM pivot tube ,20.5x 11.75x .625” triple gusset pivot plate, .625” cylinder anchor point.
7.0-D POWDER COAT
Abbreviation
Actual Dimension
Notes
7.1-D
Yellow Powder Coat only finish. No liquid paint acceptable. A four (4) step process finish is required for great durability and extended

life.

i. Step one is to sandblast to remove all impurities and contaminants.

ii. Step two is eight-step acid pickle wash to remove any laser-scale and other oxides.

iii. Step three is powder coat primer to seal and fill inconsistencies. No primer coat is unacceptable.

iv. Step four is polyester black powder

v. coat finish.

8.0 CENTRAL HYDRAULIC SYSTEM

Abbreviation

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