Purchase contract for Differential Cooler Kits

The State of Maine Division of Purchases is requesting quotes for Differential Cooler Kits for the MMA-Limestone Facility, with quotes due August 31, 2010. A local-vendor preference applies: in the event of tie bids, preference is given to in-state bidders or those offering commodities produced or manufactured in Maine.

The solicitation covers differential cooler kits identified by Military Standard NSN 2520-01-493-7899 and CAGE part number 19207-57K3586. Estimated purchase volume is between 5 and 50 units over the next 12 months, with volume subject to adjustment based on supply and production requirements. Delivery is to 125 Kansas Road, Limestone, Maine 04750. Bidders must provide manufacturer and part number data, submit samples, and furnish certificates of conformance to government standards. All freight and delivery charges must be prepaid and included in the quoted price.

Awards will be made to the lowest responsible bidder offering best value, with consideration given to quality, conformity with specifications, delivery dates, and ultimate cost. Cash discounts of 20 days or more are factored into low-bid determination; discounts under 20 days are not considered. The State reserves the right to award on an item-by-item or group basis, reject any or all bids, waive formalities and technicalities, and increase or decrease quantities by up to 10 percent unless otherwise stated.

All bidders are subject to screening through the federal Excluded Parties List System (EPLS) and any required certifications of eligibility determined by the State Department of Purchasing. Bidders must submit sealed bids or electronic responses to the Division of Purchases office by the closing date and time. Inquiries should be directed to the State Division of Purchasing contact, not the facility directly.