Purchase and Repair of Flygt Pumps

The City of Orlando's Procurement and Contracts Division is seeking a sole source procurement for the purchase and repair of Flygt Pumps, specifically through a competitive solicitation process administered by the Water Reclamation Enterprises department. The procurement, identified as Sole Source Number S25-0376, targets the acquisition of submersible pumps, mixers, valves, Syracuse safe hatch access covers, Multismart systems, controls, MAS 801 peripherals, and well washers. Currently, Xylem Water Solutions USA is identified as the exclusive source for these products and services within the State of Florida east of the Apalachicola River. The solicitation requires potential suppliers to submit comprehensive product information, statements of qualifications, and capabilities directly to Purchasing Agent Varun Desai via email (varun.desai@orlando.gov) by Tuesday, April 29, 2025 at 5:00 p.m. (ET). The procurement process allows for a seven-calendar-day period during which alternative suppliers can challenge the sole source designation by demonstrating comparable capabilities and technical competence.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. Xylem Water Solutions USA is currently positioned as the incumbent vendor, with their vendor letter confirming they are the authorized vendor and exclusive service repair and warranty organization for Flygt Products in the specified geographic region. While specific award values or budget ranges are not disclosed in the documentation, the procurement appears focused on establishing a comprehensive pump and water solutions supply contract with a technically specialized vendor. The opportunity covers Orange County and Orlando City jurisdictions, suggesting a localized procurement with potential multi-year service implications. Xylem's proposal emphasizes their staff's specialized training and ability to provide high-quality service, which may serve as an implicit evaluation criterion for potential competing vendors seeking to challenge the sole source designation.