Purchase and Installation of Vehicle Graphics, and Magnetic Decals

Hill Country Transit District is requesting bids for the purchase, printing, and installation of vehicle graphics and magnetic vehicle decals across a fleet of approximately 163 vehicles, with bids due August 28, 2026 at 2:00 p.m. CT. The procurement is federally funded through the Federal Transit Administration, requiring compliance with applicable federal clauses, nondiscrimination provisions, and FTA certifications.

The scope covers full vehicle wraps and vinyl/magnetic decals on diverse vehicle types: 50 Ford Transit medium roof, 13 Ford Transit high roof, 6 Chrysler Ramp Voyagers, 4 cutaways for full wraps, 4 Starcrafts, 10 El Dorados, 15 Dodge Promasters, and approximately 16 support vehicles. Quantities are approximate and subject to change based on actual operational need, with final quantities provided by purchase order. The vendor is responsible for transporting vehicles from HCTD's Fleet Department in Belton to the installation facility and returning them upon completion, coordinating pickups and deliveries Monday through Friday between 8:00 a.m. and 4:00 p.m.

Bidders must be established companies with a minimum of three years of continuous operation providing similar goods and services, and must submit at least five verifiable client references with contact information and contract dates. Pricing must be submitted on the Agency-approved Bid Pricing Form and include print production, installation, and transportation costs on FOB Destination terms. Award will be made to the lowest responsive, responsible bidder. The contract term is two years, effective upon execution through December 31, 2028, with projected award on October 1, 2026 and anticipated Notice to Proceed in October 2026.

Insurance requirements include Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Auto Liability ($1,000,000 combined single limit), and Workers' Compensation at statutory limits. Bids must be submitted in sealed envelopes in person, by U.S. Mail, special delivery, or courier service to 4515 W US 190, Belton, Texas 75613; electronic submissions are not permitted. Addendum Three (August 20, 2026) updated the scope and bid form; Addendum Two (August 17, 2026) incorporated federal required clauses and certifications; Addendum One (August 14, 2026) extended the deadline by one day.