ESBD_549117_1787254853831_Addendum Three 8.20.26 RFP 2026-02.pdf

ADDENDUM NO. THREE

RFB No. 2026-02

PURCHASE AND INSTALLATION OF VEHICLE GRAPHICS AND MAGNETIC VEHICLE DECALS

Date: August 20, 2026

This Addendum is issued to update the scope of work and the Bid Form

• Scope of Work

• Attachment D: Bid Form

Remove the pages in the original specification document and replace with the attached pages. The certifications must be completed and included with the bid submittal.

Ololade Sara Hernandez Purchasing Office

The addendum has been received and acknowledged by:

____________________________________________________ Date:____________________ Print Name:___________________________________

A copy of the acknowledged addendum shall be included with the bid submittal.

Hill Country Transit District

SECTION 2 – INSTRUCTIONS TO BIDDERS

A. BIDDER’S MINIMUM REQUIREMENTS

1. The Bidder must be an established refiner, major representative, distributor, or dealer and able to provide satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of the Scope of Work.

2. The Bidder must have operated continuously for a minimum of 3 years as an established company providing similar goods and services.

3. Bidder must provide at least five verifiable client references (or as many client references as Bidder has available) for which the same services have been provided. This information will be used to determine the extent to which the Bidder is able to provide the services described herein as well as the level of customer service exhibited by the Bidder. Bidder must provide at minimum the following information for each reference:

a. Organization’s Name

b. Organization’s Address

c. Contact’s Name and Title

d. Contact’s Phone Number and Email Address

e. Effective Start/End Dates of Contract (month/year)

B. BID PROCEDURES

1. All bids must be complete, accurate and in the Agency-approved format specified. Bidder must use the attached Bid Pricing Form, Attachment D. Bidders must furnish pricing for all items shown on the Bid Pricing Form.

2. Unauthorized modifications of specifications, forms or terms may render the bid invalid.

3. Should there be any shipping involved in this bid, shipping shall be FOB Destination and included in the pricing unless specifically listed as a separate bid item.

4. The deadline for submission of bids is August 28, 2026, no later than 2:00 p.m. CT at the address stated in item 5 below, deliveries made to other locations shall not be accepted.

5. The Bidder shall submit one (1) copy of the completed Bid Pricing Form (Attachment B) and a flash drive, including all other required information and or documentation identified in this RFB, addressed to:

Hill Country Transit District Attention: Procurement

4515 W US 190

Belton Texas 75613

6. The bid must be submitted in a sealed envelope bearing the title “Purchase and Installation of Vehicle Graphics and Magnetic Decals, RFB No. 2026-02, Bidder’s name, address and contact information.

7. Sealed Bids may be submitted in person, by U.S. Mail, Special Delivery, or courier service.

No emailed bids will be accepted.

Hill Country Transit District

SECTION 4 – SCOPE OF WORK

A. GENERAL REQUIREMENTS

All bids shall include print production and installation on all vehicles as outlined below.

The quantities listed below are approximate and can increase or decrease based on actual need.

Final quantities will be provided by purchase order.

Vinyl cut to specifications shown in Attachment B:

Vehicle Make Vehicle Quantity Option # Measurements Ford Transit Medium Roof

50 Option1-Full Wrap Option 1

Ford Transit High Roof 13 Option1-Full Wrap Option 1 Chrysler Ramp Voyager 6 Option1-Full Wrap Option 1 Cutaways 4 Option1-Full Wrap Option 1 Cutaways 14 Vinyl Decals Side 27” x 18”

Rear 12” x 7” Starcraft 4 Vinyl Decals Side 42’ x 24”

Rear 39” x 22” El Dorado 10 Vinyl Decals Side 48” x 28”

Rear 48” x 28” Ford Transit 13 Vinyl Decals Side 42’ x 24”

Rear 39” x 22”

Dodge Promaster

15 Vinyl Decals Side 31"x 16" Rear 24"x 12"

Various Support Vehicles

16 Decals Magnetic Side 24” x 18

A. DELIVERY REQUIREMENTS

Vendor will be responsible for transportation of the vehicle from the HCTD Fleet Department, located at 4515 W US 190, Belton TX, to the installation shop, and returned to Belton upon completion of the installation. The facility and staff will be available Monday through Friday, 8:00 AM to 4:00 PM. The vendor shall make arrangements with staff to pickup and deliver as the vehicles must be pulled from service.

Decals shall be delivered to staff at the location:

Hill Country Transit District Attention: Fleet

4515 W US 190

Belton Texas 75613

Attachment D: Bid Pricing Form

Vehicle Type Urban Measurements Type of Decal Total Units Total # of decals/side

Unit cost per side decal to include print production, installation and transportation

Total Cost for side decals Total # of decals/rear

Unit cost per rear decal to include print production, installation and transportation

Total cost for Rear Decals

Extended Costs for Decals

Estimated Delivery upon receipt of order

EXAMPLE

Side 27” x 18” (need one for each side), Rear 12”x7” 20 40 $10.00 $400.00 20 $10.00 $200.00 $600.00

Decals Cutaways

Side 27” x 18” (need one for each side), Rear 12”x7” Vinyl Decals 11 22 $0.00 11 $0.00 $0.00

Commuter Bus, International Side 42’’ x 24’’ (need one for each side), Rear 39”x 22” Vinyl Decals 4 8 $0.00 4 $0.00 $0.00

Commuter Bus, El Dorado Side (need one for each side) and Rear 48” x 28” Vinyl Decals 10 20 $0.00 10 $0.00 $0.00

Dodge Promaster Side 31” x 16” (need one for each side), Rear 24” x 12” Vinyl Decals 15 30 $0.00 15 $0.00 $0.00

Ford Transit Side 31"x 16", Rear 24"x 12" Vinyl Decals 13 26 $0.00 13 $0.00 $0.00

Admin Vehicles 24" x 18" (standard size) (need one for each side) Magnetic Decal 16 32 $0.00 N/A N/A N/A $0.00

$0.00

Full Vehicle Wraps Vehicle Type Measurements Type of Decal Total Units

Cost Per Unit to include print production, installation and transportation charges

N/A N/A N/A N/A N/A Extended Costs for Full Wraps

Estimated Delivery upon receipt of order

Ford Transit, Medium Roof Full Wrap 46 N/A N/A N/A N/A N/A $0.00

Ford Transit, High Roof Full Wrap 13 N/A N/A N/A N/A N/A $0.00

Chrysler Ramp Voyager Full Wrap 3 N/A N/A N/A N/A N/A $0.00

Cutaways Full Wrap 3 N/A N/A N/A N/A N/A $0.00 $0.00

Total Estimated Cost for Urban $0.00

Vehicle Type Rural Measurements Type of Decal Total Units Total # of decals/side

Unit cost per side decal to include print production, installation and transportation

Total Cost for side decals Total # of decals/rear

Unit cost per rear decal to include print production, installation and transportation

Total cost for Rear Decals

Extended Costs for Decals

Estimated Delivery upon receipt of order

EXAMPLE

Side 27” x 18” (need one for each side), Rear 12”x7” 20 40 $10.00 $400.00 20 $10.00 $200.00 $600.00

Decals Cutaways

Side 27” x 18” (need one for each side), Rear 12”x7” Vinyl Decals 3 6 $0.00 3 $0.00 $0.00

Dodge Promaster Side 31” x 16” (need one for each side), Rear 24” x 12” Vinyl Decals 2 4 $0.00 4 $0.00 $0.00

$0.00

Full Vehicle Wraps Vehicle Type Measurements Type of Decal Total Units

Cost Per Unit to include print production, installation and transportation charges

N/A N/A N/A N/A N/A Extended Costs for Full Wraps

Estimated Delivery upon receipt of order

Ford Transit Full Wrap 4 N/A N/A N/A N/A N/A $0.00

Chrysler Ramp Voyager Full Wrap 3 N/A N/A N/A N/A N/A $0.00

Cutaways Full Wrap 1 N/A N/A N/A N/A N/A $0.00 $0.00

Total Estimated Cost for Rural $0.00 Total Bid Costs for both urban and rural $0.00

VENDOR IS IN AGREEMENT WITH ALL THE TERMS, CONDITIONS OF THE RFP BY SUBMISSION OF A BID FOR CONSIDERATION OF AWARD

COMPANY:

ADDRESS: AGENCY / STATE/ZIP:

PHONE: EMAIL:

FAX: DATE:

SIGNATURE: TITLE:

NAME OF PERSON AUTHORIZED TO SIGN:

IN CASE OF A DISCREPANCY BETWEEN A UNIT TOTAL PRICE AND AN EXTENDED TOTAL OR THE GRAND TOTAL, THE UNIT TOTAL PRICES WILL BE PRESUMED TO BE CORRECT AND THE TOTALS WILL BE RECALCULATED

ACCORDINGLY.

THE AGENCY RESERVES THE RIGHT TO REJECT OR CANCEL ANY OR ALL BIDS, TO WAIVE ANY TECHNICALITIES OR IRREGULARITIES IN THE BIDS RECEIVED, TO CANCEL OR POSTPONE THIS PROJECT UNTIL A LATER DATE OR TO

PROCEED IN ANY MANNER AS MAY BE CONSIDERED IN THE BEST INTEREST OF THE AGENCY.

1. In submitting a bid, Bidder certifies that the prices in the bid have been arrived at independently, without consultation, communication, or agreement with any other vendor or competitor, for the purpose of restricting competition regarding prices;

2. Vendor agrees to invoice based on the pricing contained in the RFB.

3. Bids should include all delivery fees to HCTD. Please note that these quantities are strictly for the purpose of simplifying the bidding process and are not fixed amounts. Therefore, this does not obligate the Agency to order or accept more than the Agency’s actual needs nor does this limit the Agency from ordering less than its actual needs during the term of the Contract.