Purchase and Installation of Metal Shelving Units

Chatham County, Georgia is conducting a competitive sealed bid solicitation for the purchase and installation of 71 metal shelving units for the Chatham County Clerk of Superior Court to address maximum capacity constraints requiring immediate expansion. Each shelving unit must measure 42 inches wide by 30 inches deep by 87 inches high with seven shelf levels (six usable levels), open style design with side and back X-bracing, a capacity of 625 pounds per level, footplates with anchors, and putty-colored finish to match existing installations. Vendors must submit pricing as a lump sum covering materials for all 71 units, installation labor, delivery and freight costs, with all costs included in the F.O.B. Chatham County, Savannah, Georgia pricing. The bid submission must include a material lead time specification, and all installation work must be completed within seven business days of commencement, with vendors required to order parts within 10 days of purchase order receipt. Sealed bids will be received online through the Chatham County Purchasing Portal (https://chathamcountyga.bonfirehub.com/portal) with a bid opening scheduled for 2:00 P.M. on April 2, 2026, and all vendor inquiries must be directed to Felix Espada Jr., Procurement Specialist, through the designated portal. Bid prices must remain firm for sixty days from the bid opening date, and all bids must include standard warranty coverage.

This procurement includes a combined Minority/Woman Business Enterprise (M/WBE) participation goal of 30%, requiring all bidders to demonstrate good faith efforts to subcontract with or purchase from qualified M/WBE firms, including active solicitation of certified firms, work breakout into economically feasible units, and good faith negotiation with diverse suppliers. Bidders with project bids valued at $500,000 or more must provide references from five recent projects with similar scope, while those bidding $499,000 or less must provide three project references; at least one reference must be from Chatham County Government if the contractor has performed work for the county within the preceding five years. All selected contractors must maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence, Workers' Compensation coverage with minimum limits of $500,000, and Business Automobile Liability coverage with a combined single limit of $1,000,000, and must possess a current Chatham County Tax Certificate with all real and personal property taxes paid. All bidders must complete and submit nine mandatory certifications and affidavits addressing drug-free workplace compliance, non-discrimination, responsibility disclosure, E-Verify enrollment, debarment and suspension status, M/WBE participation reports, SAVE affidavits confirming citizenship or legal residency, and lobbying contact certifications, with failure to complete these submissions resulting in bid disqualification as non-responsive. The contract award will be based on lowest unit price evaluation, with payment to the contractor made within thirty days of receipt and approval of the invoice.