Pump out, cleaning grease traps & septic

The State of South Carolina's Adjutant General's Office has issued an Invitation for Bid (IFB) solicitation number 5400017077 for comprehensive pump-out, cleaning, and maintenance services for grease traps, interceptors, and septic tanks across multiple state-owned military facilities. The procurement covers annual cleaning and disposal of grease traps with pressure washing, on-call pump-out services for septic tanks, and repair services for traps, interceptors, tanks, and septic tank drain fields. Targeted facilities include locations such as Clarks Hill Training Site, McCrady Training Center, McEntire Joint National Guard Base, and armories in Newberry and Orangeburg. Key contractor requirements include directly employing qualified technicians with valid driver's licenses, maintaining fully equipped service trucks, providing Department of Homeland Security e-Verification for employees, and submitting detailed written reports with waste disposal manifests. The solicitation requires contractors to price services across multiple line items, including annual pump-out fees, labor rates, waste disposal costs, repair markup percentages, and mileage reimbursement. Critical procurement dates include a February 20, 2019 deadline for questions, with offers due online by February 28, 2019 at 10:00 AM, and award notification scheduled for March 6, 2019.

The solicitation encourages participation from South Carolina resident vendors and contractors under Section 11-35-1524, with preferences available for those maintaining an in-state office or utilizing in-state subcontractors. Bidders must be registered as a South Carolina vendor and capable of complying with all OSHA and DHEC regulations. Insurance requirements include commercial general liability coverage of at least $1,000,000 per occurrence, auto liability coverage of $1,000,000 per accident, and worker's compensation insurance with statutory limits. No incumbent contractor is currently identified, and the using governmental unit has never had a formal contract for these services, indicating this is a new procurement strategy. The contract term is estimated at three years, from February 1, 2019, through January 31, 2022, with potential automatic renewal for two-year periods unless the state provides thirty days' notice of non-renewal. Contractors must identify their specific disposal and recycling facilities for grease and waste materials, and provide one-year warranties on all repairs. Award will be made to the lowest responsible and responsive bidder based on the comprehensive pricing structure outlined in the solicitation.