Public Works Lawn Care

Cuyahoga County Department of Public Works is soliciting competitive bids for organic lawn care and weed control services through a fixed-price procurement contract. The scope of work encompasses lawn maintenance across 39 county facilities and wastewater pump stations located throughout the Cleveland metropolitan area, including the Courthouse, Justice Center Complex, county buildings, and pump stations in municipalities such as Olmsted Falls, Pepper Pike, Brecksville, and Mayfield Heights. Contractors must be experienced and certified in commercial organic lawn care, providing four applications annually (Early Summer, Summer, Early Fall, and Fall) that include full lawn evaluation, soil testing, customized treatment program design, pest and fungus monitoring, and staff training on organic practices. All products must be approved by the Organic Material Review Institute (OMRI) and comply with Cuyahoga County Code 602 and Pesticide Ordinance No. 02011-0047, which mandate Integrated Pest Management practices and prohibit synthetic pesticides. Deliverables include itemized invoices documenting contract numbers, service dates, locations, hours worked, and organic products used, with payment contingent upon county acceptance of completed work. The contract is a not-to-exceed three-year agreement with the county retaining rights to add, remove, or terminate services with thirty days' written notice, and work must be performed Monday through Saturday between 7:00 AM and 9:00 PM. The bid due date is April 29, 2026, with site visits recommended but not mandatory if conducted within the past two years.

The solicitation documents do not identify specific set-asides for disadvantaged enterprises or other targeted business classifications, nor do they reference incumbent contractors or current service providers. No incumbent information or existing infrastructure requiring integration is specified in the available documentation. Pricing shall be submitted as a lump-sum, all-inclusive fee covering labor, equipment, materials, supplies, fuel, and travel costs, with vendors required to provide per-round pricing for each of the 39 locations across the three-year contract term to enable comparison on a lowest and best bid basis. The county will award the contract to a single vendor with no bid splitting permitted, and contractors must bid on all locations without exception. Specific budget ranges or estimated award values are not disclosed in the procurement documents provided. Primary contacts for facility locations include Tom Litto (Groundskeeper Supervisor) and Douglas Dietzel (Sanitary and Pump Stations Superintendent), with contract administration and specifications handled by Thomas Pavich.