Lawn Care Specs.pdf

SPECIFICATION DATA SHEET

ORGANIC LAWN CARE & WEED CONTROL SERVICES FOR VARIOUS CUYAHOGA COUNTY

LOCATIONS

PD-1

SHEET 1 of 3

SPECIFICATION

Scope of Services

CONTRACT DESCRIPTION

The Cuyahoga County Department of Public Works is seeking bids from experienced and certified lawn care contractors who specialize in commercial organic lawn care service. Contractors shall submit a detailed itemized lump sum proposal for an organic integrated lawn care and weed control program that will consist of four (4) applications (1- Early Summer, 1- Summer, 1- Early Fall and 1- Fall) at the listed properties. Award to one vendor will be made based on the lowest and best bidder. The contractor is required to bid on all locations as award will not be split. Cuyahoga County reserves the right to add and/or remove facilities at any time during the contract period and may reduce or add services at any time during the contract period. In addition, the County has the option to terminate said contract with a thirty-day (30) written notice at any time during the contract period. This will be a not-to-exceed three-year contract.

The goal is to have healthy and attractive lawns that are environmentally sustainable and Pet/Eco Friendly. All Means and Methods must be in compliance with the County's Code 602, prohibiting the use of pesticides on county properties and employing Integrated

Pest Management Practices. See Section 4 of the County's Pest Ordinance No. 02011-0047. The Ordinance can be viewed at www.bevondpesticides.org/lawn/activist/CuyahogaCoOrdinance.pdf.

Preparation of bids must follow the guidelines outlined herein. Failure to comply with these instructions shall deem the bid non-responsive.

LOCATIONS

Please see the attached sheet

ADDITIONAL SERVICES AND REPAIRS

Any additional repairs or services which may be required will be brought to the attention of Cuyahoga County. Repairs/services will only be made after proper written authorization from Cuyahoga County is given to the contractor. Any additional materials, repairs, maintenance or service performed by contractor will be at the discretion of Cuyahoga County. Additional services may or may not be needed - indicate price per treatment.

SITE VISIT

A site visit to each location is recommended but not mandatory. I f a s i t e v i s i t h a s b e e n m a d e w i t h i n t h e l a s t t w o ( 2 ) y e a r s o n e i s n o t n e c e s s a r y . Questions regarding a site visit can be directed to Tom Litto at

216-396-7726 for Facility locations and Douglas Dietzel at 216-443-8210 for Sanitary & Pump Stations locations.

SHEET 2 of 3

SCOPE OF WORK

1. Perform a full evaluation/inspection of each property's lawn, including a soil test, PH, soil compaction, identify grass type. Assess site lawn conditions and characteristics, pests, determine threshold levels, develop management strategies designed to improve turf vigor and reduce pest/weed infestation. Provide written report in a three (3) ring binder.

2. Make a diagnosis and design a customized lawn treatment program for each property, including the need for re-seeding if necessary.

3. Use natural, organic products that are listed and approved by the Organic Material Review Institute (OMRI)

4. Develop a customized organic fertilization and weed control schedule for each property using approved products.

5. Develop a program that addresses specific weed categories and integrate careful targeted treatments for weed suppression such as crabgrass, broad leaf and other problems.

6. Periodically inspect each property for indications of pest, fungus and weed problems and then advise the County

Groundskeeper Supervisor for the best solution.

7. NO Pesticide chemicals will be applied to turf areas without express approval of the County. See section 3 of the County

Pesticide Ordinance for exceptions.

8. The point of contact regarding services to be performed and scheduling services will be Tom Litto 216-396-7726 for Facility locations and Douglas Dietzel 216-443-8210 for Sanitary and Pump Station locations.

9. The contractor shall be responsible for cleanliness of all sites. The contractor's personnel shall adhere to applicable OSHA regulations.

10. A not-to-exceed lump sum fee shall be stated for Organic Lawn Care Services for all locations.

11. Perform Organic Lawn Care Training Session(s) for county landscapers, managers and building superintendents. The training shall cover all components of an 1PM turn/lawn care Program.

WORK HOURS

Hours of lawn care shall be Monday through Saturday (no Sundays or holidays), 7:00 AM until 9:00 PM. The respondent should also include a work schedule for completion of the four application processes.

SAFETY

The Contractor shall protect the safety and convenience of the public. Contractor must take all steps to protect the public from injuries and nearby property from damage from their activities. The Contractor and any person employed by the Contractor shall be required to adhere to all applicable OSHA requirements and regulations that apply while performing any part of the work listed under the "Scope of Work".

COST

A not-to-exceed, lump sum shall be stated for the program. This fee must be all-inclusive i.e., the cost and availability of all equipment, materials and supplies associated with performing the services described herein have been determined and included in the proposed cost. All labor costs, direct and indirect, fuel, travel time, etc. have been determined and included in the proposed cost.

PAYMENT

Payment for supplies and services purchased for Cuyahoga County, Ohio is the obligation of Cuyahoga County. Contractors who deliver goods or services without a valid contract number will not be paid by the County.

No Payments shall be made until the materials, supplies, equipment, or services has been fully delivered and accepted and completed to the full satisfaction of the County. No statements will be accepted for payment against this contract. Original invoices are the only acceptable documents to voucher for payments.

SHEET 3 of 3

PAYMENT (CONTINUED)

Payment by Cuyahoga County will be made after the receipt of properly itemized invoice(s) and work is acknowledged complete.

The invoice must show the contract number, dates for services provided, location, services provided, hours worked and organic care products used. Invoices are to be sent to:

CTSV-Fiscal@cuyahogacounty.gov

CUYAHOGA COUNTY CONTACT

Specification and Contract Administration Thomas Pavich, (216) 443-3066 / tpavich@cuyahogacounty.gov

PROPERTIES CONTACTS

Thomas Litto, Facilities - Groundskeeper Supervisor (216) 396-7726, tlitto@cuyahogacounty.gov

Douglas Dietzel, Sanitary - Harvard, Superintendent, Sewer Maintenance (216) 443-8210, ddietzel@cuyahogacounty.gov