Public Works Fleet Maintenance Remodel

The City of Kingman, Arizona (located in Mohave County) is soliciting sealed bids through an Invitation for Bids (IFB #2025-IFB-021) for the remodel of its Public Works Fleet Maintenance facility located at 3700 E. Andy Devine Avenue. The procurement seeks qualified vendors capable of delivering a comprehensive facility remodel that includes demolition and construction of block walls, installation of a new back door with electronic access, creation of a stainless steel countertop, construction of a one-door office with specified hardware, installation of panel LED lighting, data infrastructure (CAT6 cabling), comprehensive HVAC upgrades including a new 2-ton Carrier/Bryant AC unit for the downstairs area, approximately 2,700 square feet of wall and ceiling painting, 1,000 square feet of floor acid washing and sealing, and new insulated ductwork throughout the facility. Bidders must be capable of meeting the October 1, 2025 project completion deadline, possess a current City of Kingman Business License, and coordinate work around the facility's operating hours of 6 AM to 4 PM, Monday through Friday. A mandatory pre-proposal meeting and site walkthrough is scheduled for Monday, July 14, 2025, at 11:00 AM. Bidder questions must be submitted through the OpenGov procurement portal by 12:00 pm Arizona time on Wednesday, July 23, 2025, and sealed bids are due by 12:00 pm Arizona time on Monday, August 4, 2025. Evaluation will be based on overall cost (including shipping and taxes) and the ability to meet specified delivery dates. Contractors must provide a 10% bid security in the form of a certified check, cashier's check, or bid bond, and submit a project schedule with their proposal.

Bidders are required to demonstrate comprehensive insurance coverage, including Commercial General Liability with policy limits of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability coverage of $1,000,000, and Workers' Compensation coverage. The City of Kingman will award the contract to the lowest responsible, responsive bidder, with potential preferences given to local and Arizona-based vendors. All applicable Transaction Privilege Tax (TPT) must be included in pricing, and bidders must complete vendor questionnaires, W-9 forms, and business license verification as required. The contractor will be responsible for protecting existing utilities, maintaining a clean work site, and guaranteeing all work for two years after project acceptance. The City will retain a percentage of each payment estimate until final approval, with potential reduction to five percent retainage after fifty percent project completion, plus a 10% owner's contingency to cover unexpected costs or additional work. Bids must be submitted electronically through the OpenGov procurement portal, with mailed, faxed, hand-delivered, and emailed bids not accepted. No specific budget range or award value is disclosed in the solicitation materials provided.