Additional_Bid_Information.pdf

CITY OF KINGMAN

PUBLIC WORKS FLEET MAINTENANCE REMODEL

KINGMAN, ARIZONA 86401

JUNE 2025

KEN WATKINS

Mayor

CHERISH SAMMELI

Vice Mayor

KEITH WALKER SHAWN SAVAGE

JAMIE SCOTT STEHLY SMILEY WARD

JAMES DYKENS

Council Members

TIM WALSH

City Manager

ANNIE MEREDITH

City Clerk

City of Kingman 310 North Fourth Street, Kingman, Arizona 86401

(928) 753-5561, Fax (928) 753-6867 www.cityofkingman.gov http://www.cityofkingman.gov/

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Public Works Fleet Maintenance Remodel

SPECIAL NOTICE

BIDDER’S ATTENTION IS CALLED TO THE FACT THAT ALL BIDS MUST BE COMPLETED ON

THE PRICING TABLE INCLUDED IN THE IFB.

NO SUBSTITUTIONS OR ALTERATIONS WILL BE ACCEPTED WITHOUT PRIOR WRITTEN

APPROVAL.

BIDS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED.

CHECKS IN LIEU OF BID BONDS MUST BE SUBMITTED TO THE CITY OF KINGMAN CITY

CLERK’S OFFICE PRIOR TO THE BID SUBMISSION DATE OF AUGUST 4, 2025 AT 12:00 PM.

YOU MAY SUBMIT THE CHECK IN PERSON OR BY MAIL AT: CITY OF KINGMAN CITY

CLERK’S OFFICE, 310 N. 4TH STREET, KINGMAN, AZ 86401. POSTMARKS ARE NOT

ACCEPTED. BID BONDS MUST BE UPLOADED UNDER THE VENDOR QUESTIONNAIRE

SECTION, NUMBER 10 – ARIZONA STATUTORY BID BOND.

KINGAN PUBLIC WORKS FACILITY OPERATES 6 A.M. TO 4 P.M. MONDAY THROUGH

FRIDAY, EXCLUDING HOLIDAYS.

CONTRACTOR MUST ADJUST WORK SCHEDULES AROUND FACILITY OPERATIONS. NIGHT

AND WEEKEND WORK MAY BE REQUIRED TO MINIMIZE THE IMPACT TO THE

DEPARTMENTS. DETAILED SCHEDULES AND COORDINATION WITH PROJECT MANAGER

WILL BE REQUIRED.

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TABLE OF CONTENTS

SPECIAL NOTICE

TABLE OF CONTENTS

ADVERTISEMENT FOR BIDS

INFORMATION FOR BIDDERS

1. CONTRACT DOCUMENTS

2. STANDARD SPECIFICATIONS AND STANDARD DETAILS

3. WORK UNDER THIS CONTRACT

4. LOCATION OF PROJECT

5. PROPOSAL MATERIALS

6. CONTRACT AND BONDS

7. INTERPRETATION OF PLANS AND DOCUMENTS

8. ADDENDA

9. AWARD OR REJECTION OF BIDS

10. SPECIAL NOTICE

11. QUESTIONS ON PLANS AND SPECIFICATIONS

12. LISTING OF SUBCONTRACTORS

13. CITY BUSINESS LICENSE

14. RELOCATION AND/OR ADJUSTMENT OF EXISTING FACILITIES,

SERVICES, AND ACCESS

15. INDEMNIFICATION

16. INSURANCE REQUIREMENTS

17. CONTRACTOR'S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS .. 11

18. NONPERFORMANCE OF WORK TASKS BY THE CONTRACTOR

19. IMMIGRATION CONTROL ACT

20. COMPLIANCE WITH FEDERAL AND STATE LAWS

21. WORK SCHEDULE

22. UTILITIES

23. PERMITS

24. LIQUIDATED DAMAGES

25. PROJECT SCHEDULE

26. FINAL INSPECTION AND ACCEPTANCE OF PROJECT

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GENERAL CONDITIONS SUPPLEMENT

1. GENERAL

2. PRE-CONSTRUCTION CONFERENCE

3. PROJECT MEETINGS

4. CONTRACTOR'S RESPONSIBILITY AND LIABILITY FOR SUBMITTALS 15

5. CONSTRUCTION SCHEDULE

6. SHOP DRAWINGS, SCHEDULES, AND SAMPLES

7. SUBMITTALS

8. QUALITY CONTROL

9. TEMPORARY FACILITIES

10. TEMPORARY UTILITIES

11. STOCKPILE OF MATERIALS

12. EXCESS MATERIAL

13. SPECIAL CONTROLS

14. PROJECT CLOSEOUT

15. PROTECTION OF EXISTING UTILITIES

16. PAYMENTS TO THE CONTRACTOR

17. SUSPENSIONS OF WORK

18. CHARACTER AND STATUS OF WORKMEN AND WORKMANSHIP

PROPOSAL AND FORMS

BID BOND

CONTRACT AGREEMENT AND FORMS

PAYMENT BOND

PERFORMANCE BOND

CONTRACTOR'S AFFIDAVIT Regarding Settlement of Claims

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ADVERTISEMENT FOR BIDS

ISSUED BY: THE CITY OF KINGMAN, 310 N. FOURTH ST., KINGMAN, ARIZONA

ISSUE DATE: July 7, 2025

PUBLISH DATE: July 9, 2025

2ND PUBLISH DATE: July 16, 2025

TO: POTENTIAL BIDDERS

The City of Kingman will accept bids through OpenGov from qualified firms, until 12:00 PM Local Time on Monday, August 4, 2025. Bids will be opened via OpenGov and results will be posted. Bids will not be accepted after the deadline.

Project Description:

PUBLIC WORKS FLEET MAINTENANCE is located at 3700 E. Andy Devine Avenue, Kingman, Arizona. This project includes constructing walls, creating doorways, installing doors, countertops, prewiring doors for electronic access, installing power and CAT6, installing drywall and lighting, painting, acid washing existing floor, install duct work and return air and new AC/heat for offices. Additional details are available in attached documents on OpenGov.

The City will conduct a mandatory Pre-Proposal Meeting and site walkthrough on Monday, July 14, 2025, beginning at 11:00 AM Local Time. Bidders are required to attend. The Pre-Proposal Meeting will be held at Public Works, 3700 E. Andy Devine Avenue, Kingman, Arizona. Site walkthroughs of the location will be completed following the Pre-Proposal Meeting.

Plans and specifications are available on OpenGov.

Your offer must be submitted under a condition of irrevocability for ninety (90) days after submission.

The successful bidder must execute the Standard Form of Contract for Construction within ten

(10) calendar days after the formal Award of the Contract.

Immediately after executing the Contract, the successful bidder will be required to furnish a Payment Bond equal to one hundred percent (100%) of the Contract price, a Performance Bond equal to one hundred percent (100%) of the Contract price, and Certificates of Insurance.

The right is hereby reserved to accept or reject any or all bids or parts thereto, to waive any informality in any proposal, and to reject the bids of any persons who have been delinquent or unfaithful to any contract with the City of Kingman.

Approval of a detailed master schedule for all projects and individual project schedules will be required prior to issuance of a notice to proceed.

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The right is hereby reserved to accept or reject any or all bids or parts thereto, to waive any informality in any proposal, and to reject the bids of any persons who have been delinquent or unfaithful to any contract with the City of Kingman.

END OF ADVERTISEMENT FOR BIDS

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INFORMATION FOR BIDDERS

1. CONTRACT DOCUMENTS

The Contract Documents for this Project consist of the following:

Volume I

Advertisement for bids Instructions to bidders Information for bidders General Conditions Supplement Contractor’s Qualification Statement Contract Certificate of Insurance Payment Bond Performance Bond Contractor’s Affidavit

Volume II

Layout detail

Any Addenda issued by the City of Kingman during bidding shall be attached to and become part of the Contract Documents.

2. STANDARD SPECIFICATIONS AND STANDARD DETAIL

Attention is called to the fact that the City of Kingman is now operating under the 2018 edition of the International Code Council family of codes.

3. WORK UNDER THIS CONTRACT

The work to be done under this Contract shall include the furnishing of all labor, materials, and equipment necessary for or incidental to the construction and completion of all work indicated in the Contract Documents.

4. LOCATION OF PROJECT

This project is located at:

Public Works: 3700 E. Andy Devine Ave, Kingman, AZ 86401

5. PROPOSAL MATERIALS

Bids shall be made in accordance with the following instructions: Prior to bid submission, bidders shall carefully examine the Plans, read the Specifications, Special Provisions, and these Contract Documents, visit the site of the work, fully inform themselves as to all existing conditions and limitations, and shall consider those conditions and limitations in the preparation of their bid.

Bids shall be properly executed on the Proposal Form and forms provided with the Contract Documents. Numbers shall be stated in figures where so required. The completed forms shall be

Page | 7 without interlineations, alterations, or erasures. The bidder shall sign their proposal and complete all required forms and information.

Attention is called to the fact that bidders will be responsible for all applicable City and State sales taxes. No separate payment will be made to the Contractor by the City for these taxes.

Bids shall not contain any recapitulations of the work to be done. Alternative proposals will not be considered unless called for. No oral, telegraphic, telephonic, or modified proposals will be considered.

Each bidder shall submit one (1) copy of the executed bid documents on the Proposal Form and forms provided, signed and sealed with the required security, as an attachment to the on-line requirements with the bidder’s name, address, and phone number, project name and City of Kingman’s name on the document

6. CONTRACT AND BONDS

The form of Contract, which the successful bidder as Contractor will be required to execute, and the forms of Performance Bond and Payment Bond, which the Contractor will be required to furnish, are included in the Contract Documents and should be carefully examined by the bidder.

7. INTERPRETATION OF PLANS AND DOCUMENTS

If any person contemplating submitting a bid for the proposed Contract is in doubt as to the true meaning of any part of the Plans, Specifications, or other proposed Contract Documents, or finds discrepancies in or omissions from the Plans or Specifications, they may submit, on OpenGov, a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery. Questions received less than seven (7) working days before bid opening time shall not be answered. Any interpretation or correction of the proposed documents will be made only by an Addendum duly issued through OpenGov. Simple questions will be answered through OpenGov with those answers being visible to all bidders.The City will not be liable for any other explanations or interpretations of the proposed documents.

8. ADDENDA

Any Addenda issued during the time of bidding, will be done through OpenGov will be made part of the Contract. All Addenda shall be acknowledged on the Proposal Form and in OpenGov at the time of bid submittal.

9. AWARD OR REJECTION OF BIDS

The Contract will be awarded to the lowest responsive, responsible bidder as determined by the lowest Total Bid, who also complies with these instructions and with the Advertisement for Bids.

All bids will be awarded as a package based on the total lowest bid price for all locations. The total bid price for each location, including taxes, shall be specified on the bid sheet and the IFB pricing table for accounting purposes. The City, however, reserves the right to accept or reject any or all bids if it may deem it best for the public good or to reject the bids of any persons who have been unfaithful or delinquent to any contract with the City of Kingman, and to waive any informality in the bids received. The award, if made, will be within thirty (30) days after the opening of bids.

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10. SPECIAL NOTICE

Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be or is now being performed, and the Contractor must employ, as far as possible, such methods and means in carrying out the work as will not cause any interruption or interference to any other Contractor or City operations.

11. QUESTIONS OF PLANS AND SPECIFICATIONS

Questions concerning the construction items must be submitted through OpenGov, no questions will be answered by phone or email. The City of Kingman shall not be held responsible for any oral instructions. Any changes to the Plans and Specifications will be in the form of an Addendum which will be furnished to all plan holders.

12. LISTING OF SUBCONTRACTORS

A list of subcontractors including addresses, phone numbers, and contact names shall be submitted at the Pre-Construction Conference.

13. CITY BUSINESS LICENSE

The Contractor is advised that it is required to have a City Business License, which may be obtained from the City of Kingman Finance Department at 301 N. Fourth St., Kingman, AZ 86401.

Phone: (928) 753-5561, Fax (928) 753-6867, for a cost of one hundred dollars ($100.00).

14. RELOCATION AND/OR ADJUSTMENT OF EXISTING FACILITIES,

SERVICES, AND ACCESS

If relocation or adjustment of existing facilities is noted on the Plans, this is intended to include the relocation or adjustment of items appurtenant to the noted piece of work, just as if they were specifically called out. If these appurtenant items are damaged, broken, or lost during construction, they shall be replaced by the Contractor with items of equal or better quality.

15. INDEMNIFICATION

To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the City, its agents, officers, officials and employees from and against all tortuous claims, damages, losses and expenses (including but not limited to attorney’s fees, court costs, and the cost of appellate proceedings), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of the Contractor, its agents, employees or any tier of Contractor’s subcontractors in the performance of this Contract. It is the Contractor’s duty to hold harmless and indemnify the City, its agents, officers, officials, and employees that may arise in connection with any tortuous claim, damage, loss or expense that is attributable to death, bodily injury, sickness, disease, or injury to, impairment, or destruction of property including the loss or use resulting therefrom, caused by Contractor’s acts, error, mistakes, omissions, work or services in the performance of this Contract including any employee of the Contractor, any tier of Contractor’s subcontractors or any other person for whose acts, errors, mistakes, omission, work or serves the Contractor may be legally liable. This obligation shall survive termination or expiration of this Contract. The obligation under this section shall not extend to the negligence of the City, its agents, officers, officials, and employees.

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The amount and type of insurance coverage as required herein will in no way be constructed as limiting the scope of the indemnity in this paragraph.

16. INSURANCE REQUIREMENTS

Contractor and subcontractors shall procure and maintain, until all of their obligations have been discharged, including any warranty periods under the terms of the Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

The insurance requirement herein are minimum requirements and in no way limit the indemnity covenants contained in the Contract.

The City in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under the Contract by the Contractor, his agents, representatives, employees, or subcontractors, or otherwise limit the City’s recourse to any remedy available at law or in equity. Contractor is free to purchase such additional insurance as may be determined necessary.

Minimum Scope and Limits of Insurance: Contractor shall provide coverage with limits of liability not less than those shown below:

REQUIRED COVERAGE

Contractor’s Insurance: The Contractor shall purchase and maintain the insurance required from an insurance company or insurance companies lawfully authorized to issue insurance in the State of Arizona. The Contractor shall maintain the required insurance until the expiration of the period for correction of work as set forth unless a different duration is stated below:

Commercial General Liability insurance for the Project written on an occurrence form with policy limits of not less than $1,000,000 for each occurrence, $2,000,000 general aggregate, $1,000,000 aggregate for products-completed operations hazard, providing coverage for claims including:

1. Damages because of death, bodily injury, sickness, or disease of any person;

2. Personal and advertising injury;

3. Damages because of physical damage to or destruction of tangible property, including the loss of use of such property;

4. Bodily injury or property damage arising out of completed operation; and

5. The Contractor’s Indemnity obligations.

Automobile Liability covers vehicles owned by the Contractor and non-owned vehicles used by the Contractor, with policy limits of not less than $1,000,000 per accident, for death, bodily injury of any person, and property damage arising out of the ownership, maintenance, and use of those motor vehicles along with any other statutorily required automobile coverage.

The City of Kingman shall be named as Additional Insured under Form #CG 10 12, CG 20 26, or equivalent, for Primary and Non-Contributory Limits to the City. The Contractor is required to

Page | 10 include a copy of the actual Additional Insured Policy Endorsement that meets the above requirements. Said endorsements must include the policy number and the City of Kingman under the schedule.

Certificate Holder shall read: City of Kingman. Name and address for Additional Insurance Policy Endorsement and Certificate of Insurance;

ATTN: Risk Management 310 N. Fourth St.

Kingman, AZ 86401

Description of Operations: The name of the project is to be shown in the description section of the Certificate of Insurance.

Policy(ies) must be underwritten by a company licensed to do business in Arizona that is currently rated by A.M. Best as A- VII or higher.

The Contractor may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella insurance policies result in the same or greater coverage as those required above, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers.

Workers’ Compensation coverage at statutory limits by an insurer licensed in the State of Arizona required.

If the Contractor is required to furnish professional services as part of the Work, the Contractor shall procure Professional Liability insurance covering the performance of the professional services, with policy limits of not less than $1,000,000 per claim and $2,000,000 in the aggregate.

If the Work involves the transport, dissemination, use, or release of pollutants, the Contractor shall procure Pollution Liability insurance, with policy limits of not less than $1,000,000 per claim and $2,000,000 in the aggregate.

The Contractor shall provide certificates of insurance acceptable to the City evidencing compliance with the requirements as listed herein. The City reserves the right to require complete, certified copies of all insurance policies required by this Agreement at any time. If a policy does expire during the life of the project, a renewal certificate of insurance and policy endorsements will be sent to the City of Kingman not less than ten (10) days before the expiration date. If a policy is to be canceled, changed, or not renewed, a proper notice of such action will be sent to the City not less than thirty (30) days before such action by the insurance company.

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The Contractor must disclose any deductible or self-insurance retention greater than $25,000 and such deductible/retention must be approved by the City. The permittee is responsible for deductibles and retentions.

Within three (3) business days of the date the Contractor becomes aware of an impending or actual cancellation or expiration of any insurance required by this Section; the Contractor shall provide notice to the City of such impending or actual cancellation or expiration. Upon receipt of notice from the Contractor, the City shall, unless the lapse in coverage arises from an act or omission of the City, have the right to stop the work until the lapse in coverage has been cured by the procurement of replacement coverage by the Contractor. The furnishing of notice by the Contractor shall not relieve the Contractor of any contractual obligation to provide any required coverage.

17. CONTRACTOR’S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS

Prior to final payment, the Contractor shall submit an executed copy of the Contractor’s Affidavit Regarding Settlement of Claims, using the form provided herein.

18. NONPERFORMANCE OF WORK TASKS BY THE CONTRACTOR

If the Contractor fails, neglects, or refuses to perform work tasks necessary for the completion of the total job; to replace defective work; or to repair or resurface, in an acceptable manner public right-of-way and/or private properties disturbed by work which are a nuisance, a hazard, or which impedes or endangers vehicular traffic and the public, the City may serve written notice upon the Contractor of its intention to have the work performed by others. Unless within three (3) days after the service of such notice, the Contractor has made such arrangement and scheduled the accomplishment of said work tasks to the satisfaction of the City, the City will proceed to have the work accomplished by others and deduct the costs thereof from amounts due the Contractor.

19. IMMIGRATION CONTROL ACT

The Contractor shall comply with the provisions of the Immigration Reform and Control Act of 1986, Pub. L.99-603 and the Rules and Regulations issued by the Department of Justice, effective May 1, 1987, 8 CFR Part 274a, published in the Federal Register at pages 16221 to 16228.

20. COMPLIANCE WITH FEDERAL AND STATE LAWS

The Contractor understands and acknowledges the applicability to it of the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986, and the Drug-Free Workplace Act of 1989. The following is only applicable to construction contracts: The Contractor must also comply with Arizona Revised Statute 23-214(A) (hereinafter “Contractor Immigration Warranty”).

A breach of the Contractor Immigration Warranty shall constitute a material breach of this Contract and shall subject the Contractor to penalties up to and including termination of this Contract at the sole discretion of the City.

The City retains the legal right to inspect the papers of any Contractor or subcontractors’ employee who works on this Contract to ensure that the Contractor or subcontractors are complying with the

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Contractor Immigration Warranty. The City may, at its sole discretion, conduct random verification of the employment records of the Contractor and any subcontractors to ensure compliance with Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any such inspections. The Contractor and its subcontractors warrant keeping the papers and records open for random inspection during normal business hours by the City. The Contractor and its subcontractors shall cooperate with the City’s random inspection including granting the City entry right onto its property to perform the random inspections and waiving their respective rights to keep such papers and records confidential.

Neither the Contractor nor any of subcontractor shall be deemed to have materially breached the Contractor Immigration Warranty if the Contractor or subcontractor establishes that it has complied with the employment verification provisions prescribed by sections 274A and 274B of the Federal Immigration and Nationality Act and the E-Verify requirements prescribed by Arizona Revised Statute 23-214.

21. WORK SCHEDULE

It is expected work will be conducted following an Eight (8) hours per day, forty (40) hours per week work schedule. Weekend and nighttime work may be allowed by the City’s discretion. The Contractor shall submit a written request and obtain prior written approval before deviating from such a schedule.

The Contractor shall conduct the work at all times in such a manner and sequence that will assure the least interference to the city operations and the public.

22. UTILITIES

Contractors shall protect all existing underground structures and utilities and cooperate with the Utility Companies in protecting all services. At least two (2) working days (48 hours) prior to commencement of construction, the Contractor shall notify:

Blue Stake 811 or 1-800-STAKE IT

23. PERMITS

The Contractor will obtain no-fee permits from Development Services before the commencement of construction of the project.

24. LIQUIDATED DAMAGES

Liquidated damages for the overall project shall be in accordance with MAG Standard Specification 108.9.

25. PROJECT SCHEDULE

Prior to commencing construction, the Contractor shall submit a project schedule that identifies major work elements and the approximate time of completion for each. The submittal shall include a master schedule showing all projects and separate schedules for individual project locations. The City shall approve the project schedule before the Contractor proceeds with any work under this contract.

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26. FINAL INSPECTION AND ACCEPTANCE OF THE PROJECT

When all work comprised in the Contract has been completed, including clean-up and restoration, the Contractor shall so notify the City in writing, and the City will then make a final inspection.

When defects, errors, and omissions disclosed by the final inspection have been corrected, acceptance will be given in writing, but until such acceptance, the Contractor will be responsible for the work covered by this Contract.

END OF INFORMATION FOR BIDDERS

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GENERAL CONDITIONS SUPPLEMENT

1. GENERAL

The City of Kingman has adopted the 2018 Edition of the International Code Council family of codes. These documents, with City amendments, are incorporated into these Contract Documents by reference.

In the event there is a conflict between one Contract Document and any of the other Contract Documents, the Document highest in precedence shall control and supersede the Document which is contrary to it. The order of precedence of the Contract Document is as follows:

First: Supplemental agreements, the last in time being the first in precedence.

Second: The formal Contract

Third: Advertisement for Bids

Fourth: Information for Bidders

Fifth: Project Plans

Sixth: Project Specifications

Seventh: General Conditions Supplement.

2. PRE-CONSTRUCTION CONFERENCE

Upon receipt of the Notice to Proceed, or at an earlier time if mutually agreeable, the City shall arrange for a pre-construction conference to be attended by the Contractor’s superintendent, the City, and representatives of utilities, major subcontractors, and others whose input may be desired.

The purpose of this conference shall be to establish a working understanding between the parties and to discuss the construction schedule, survey schedules, shop drawings, submittals, reviews, cost breakdown of major lump sum items, applications for payment and their processing, and such other subjects as may be pertinent to the contract.

The Contractor will be required to provide the following information:

1. Names and emergency telephone numbers of key personnel involved in the project.

2. Names and contact information of all subcontractors proposed for use on the project.

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3. Proposed construction schedule, indicating the time of starting and completion of each major item or phase of the project per the General Conditions Supplement.

4. Proposed payment schedule showing the estimated dollar volume of work for each calendar month during the life of the project.

3. PROJECT MEETINGS

Progress meetings will be held weekly from the commencement of construction until final acceptance of the project is granted. The meetings will be attended by the Contractor, subcontractors, inspector, utilities, and other interested parties. The meetings will typically be held at Kingman Public Works or other designated locations, with the time and dates established by mutual agreement prior to the beginning of construction. The purpose of these meetings is to establish and maintain lines of communication, report on progress, discuss and resolve problem areas, and such other matters as related to the project.

4. CONTRACTOR’S RESPONSIBILITY AND LIABILITY FOR SUBMITTALS

It shall be the Contractor’s responsibility to assure that equipment, systems, or materials submitted for use in the work under this Contract are in accordance with the intent of these Contract Documents.

The intent of these Contract Documents is that manufacturers or suppliers of equipment, systems, or materials that are named in the text for the item specified and as altered, adjusted, or revised by the manufacturer or supplier to conform to the specific requirements of the Contract Document will require a certain amount of review to determine compliance and acceptability. The foregoing shall not be interpreted to exclude the equipment, systems, or materials of manufacturers or suppliers who are not named but have a product that is equal to the item as specified. It shall be the responsibility of the Contractor to ascertain that the unnamed product is equal to the item specified. The Contractor shall include with their submittal all information as required by these Contract Documents for the Substitution of Materials or Equipment.

The above type of submittal and the subsequent review to determine compliance and acceptability will be taken as normal and the Contractor shall not be liable for the costs involved for this type of engineering review.

Should the contractor submit equipment, systems, or materials from any manufacturer or suppliers, named or unnamed in the Contract Documents, that deviates from the intent or is non-responsive to the specific requirements of these Contract Documents, then the Contractor shall have deducted from periodic payments the cost of evaluating the equipment, system, or material as to its acceptability, and the Contractor shall be liable for said cost whether the items submitted are acceptable or not. Any delay, cost to the Contractor, or rescheduling caused by the evaluation of this equipment, system or material shall be at the Contractor’s expense and will not be a reason for an extension of time for Contract completion. Deviations from the intent or non-responsiveness to the specific requirements of the Contract Documents shall include, but not be limited to;

equipment, systems, or material that are new on the market, or that have little or no operational experience equipment, systems, or materials that are untried in the application for which they are

Page | 16 intended to be used; equipment, system, or materials that will require a process change, or that would cause a process to change; equipment, systems, or materials that will require changes or alterations to operational, structural, architectural, mechanical, electrical, or instrumental features.

5. CONSTRUCTION SCHEDULE

The Contractor shall submit a proposed construction schedule at the time of the pre-construction conference, for review and acceptance by the City. The construction schedule shall indicate the time of starting and completion of each major structure or phase of the project and such intermediate phases as will serve as well-defined control points. It shall also indicate the anticipated date of receipt of major items of equipment and installation of equipment which is critical to the scheduled progress of the project.

The Contractor shall notify the City at least two (2) working days before the following events;

a. Start of construction in order to arrange for inspections to be provided by the City inspectors.

b. Shutdown of City water or sewer facilities for tie-ins and/or operation of existing water valves.

c. Commencement of any new phase of construction.

6. SHOP DRAWINGS, SCHEDULES, AND SAMPLES

Shop drawings, layout diagrams, catalog data, test reports, and information in sufficient detail to show complete compliance with all specified requirements shall be furnished to the City.

The Contractor, at their own expense, shall make such changes in the required drawings as may be necessary to conform to the Contract Documents. After completion of such checking, verification, and revising, the Contractor shall stamp and sign the drawings indicating their approval and submit the shop drawings and pertinent data for review. Prior to the approval of such drawings, any work which the Contractor may do on the fabrications covered by the same shall be at their own risk, as the City will not be responsible for any expense or delays incurred by the Contractor for changes to make the same conform to the Contract Documents.

7. SUBMITTALS

In time for each to serve its proper purpose and function, the Contractor shall submit such schedules, reports, drawings, lists, literature, samples, operation and maintenance instructions, directions, certificates of compliance, and guarantees as are specified or reasonably required for construction, operation, and maintenance of the facilities to be built and/or furnished under this Contract.

Shop drawings and data shall be submitted to the City in such number of copies as will allow the retention of four (4) copies of each submittal. The submittal shall clearly indicate the specific area of the Contract Documents for which the submittal is made. The additional copies received will be returned to the Contractor’s representative at the job site. Notations of the action which has been taken will be placed on one of these returned copies.

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The above drawings, lists, prints, samples, and other data shall become a part of the Contract and a copy of the same shall be kept with the job site Contract Documents, and the fabrications furnished shall be in conformance with the same. However, the Building Official’s review of the above drawings, lists, prints, specifications, samples, or other data shall in no way release the Contractor from his responsibility for the property fulfillment of the requirements of this Contract nor for fulfilling the purpose of the installation nor from Contractor’s ability to replace the same, should it prove defective or fail to meet the specified requirements.

8. QUALITY CONTROL

All material shall be new and of the specified quality and equal to the approved submittals and samples. All work shall be done and completed in a thorough, workmanlike manner. It shall be the duty of the Contractor to advise the City of apparent errors or omissions and request instructions before proceeding with the work. The City representative may, by appropriate instructions, correct errors and address omissions, which instructions shall be as binding upon the Contractor as though contained in the original Contract Documents.

At the option of the City, materials to be supplied under this Contract may be tested and/or inspected either at their place of origin or at the site of the work. The Contractor shall give the City written notification well in advance of the actual readiness of materials to be tested and/or inspected at the point of origin. Satisfactory tests and inspections at the point of origin shall not be construed as a final acceptance of the material nor shall it preclude retesting or re-inspection at the site of the work.

Materials that require testing and inspection at the place of origin shall not be shipped before such testing and inspection has been completed and evidence of such testing forwarded to the City representative.

9. TEMPORARY FACILITIES

The Contractor shall provide all temporary facilities and utilities required for prosecution of the work, protection of employees and the public, protection of the work from damage by fire, weather, or vandalism, and such other facilities as may be specified or required by any legally applicable law, ordinance, rule, or regulation.

The Contractor shall locate his office and shops, storage areas, employee parking, and other support activities in the Contractor’s yard area as accepted by the City representative.

10. TEMPORARY UTILITIES

ELECTRICAL SERVICE: The Contractor shall arrange the use of the existing on-site electric.

WATER: Water used for construction purposes will be provided by the City at no cost.

Water used for human consumption shall be kept free from contamination and shall conform to the requirements of the State and Local authorities for potable water. Water for construction purposes must be free of impurities that would be detrimental in the construction process.

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TEMPORARY LIGHTING: The Contractor shall provide temporary lighting in all work areas sufficient to maintain a lighting level during working hours not less than the lighting level required by OSHA standards.

HEATING AND VENTILATION: The Contractor shall provide means for heating and ventilating all work areas as may be required to protect work from damage by freezing, high temperatures, and weather, or to provide a safe environment for workers. Heating may be by steam coils, vented or unvented direct-fired heaters, or remote heating facilities except that unvented direct-fired heaters shall not be used in any area where freshly placed concrete will be exposed to the combustion gasses, until at least two hours after it has attained its initial set.

SANITARY FACILITIES: The Contractor shall provide suitable chemical toilets or water closets for the use of employees on this project. At the end of the job, such toilets shall be removed completely.

ACCIDENT PREVENTION: The Contractor shall comply with all applicable provisions of MAG Section 107, with the following changes: In Paragraph 107.5, SAFETY, HEALTH AND SANITATION PROVISIONS, the words “Maricopa County” shall be deleted and the words “Mohave County” substituted. In the second paragraph, the words “or as the Engineer may determine” shall be deleted.

CONSTRUCTION FACILITIES: All construction hoists, elevators, scaffolds, stages, sheeting, shoring, and similar temporary facilities shall be of ample size and capacity to adequately support and/or move the loads to which they will be subjected. All railings, enclosures, safety devices, and controls required by law or for adequate protection of life and property shall be provided.

TEMPORARY ENCLOSURES: When sandblasting, spray painting, spraying of insulation, or other similar activities are in progress the work area shall be enclosed adequately to contain the dust, overspray, or other potential hazard.

WARNING DEVICES AND BARRICADES: The Contractor shall adequately identify and guard all hazardous areas and conditions by visual warning devices and, where necessary, physical barriers. Such devices shall, at a minimum, conform to the requirements of OSHA.

PROTECTION OF EXISTING ITEMS: The Contractor shall protect all existing structures, trees, shrubs, and other items on the project site that are to be preserved, by substantial barricades or other devices commensurate with the hazard, from injury or destruction by vehicles, equipment, or workmen, or other agencies.

PROJECT SECURITY: The Contractor shall make adequate provision to protect the project and Contractor’s facilities from fire, theft, and vandalism, and the public from unnecessary exposure to injury.

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11. STOCKPILE OF MATERIALS

The Contractor may, if approved by the City, place or stockpile materials in a designated location.

No material, when stockpiled, shall alter in any way the existing drainage pattern.

12. EXCESS MATERIAL

When excavations are made, resultant loose earth shall be utilized for filling by compacting in place or disposed of off the site.

Excess or unsuitable materials, broken asphaltic concrete, and broken Portland cement concrete excavation from the project site shall be removed from the project and disposed of by the Contractor.

Waste material shall not be placed on private property without express written permission of the property owner.

The Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by operations. At the completion of the work, shall remove all equipment, tools and surplus materials, and shall completely clean the premises, removing and disposing of all debris, rubbish, loose concrete, lumber, wire reinforcing and other materials not incorporated in the work. The Contractor shall provide for the legal disposal of all waste products, debris, etc., and shall make necessary arrangements for such disposal as stated above.

13. SPECIAL CONTROLS

The Contractor shall take all reasonable means to minimize inconvenience and injury to the public by dust, noise, diversion of stormwater, or other agencies under their control.

A. DUST CONTROL

The Contractor shall take whatever steps, procedures, or means as are required to prevent abnormal dust conditions being caused by operations in connection with this Contract; which the Contractor or any of his subcontractors are using, demolition operations, or other activities. Control shall be the use of dust barrier walls, use of dust palliatives, modification of operations, or any other means acceptable to the Health or Environmental Control Agency having jurisdiction.

B. NOISE ABATEMENT

In inhabited areas, operations shall be performed in a manner to minimize unnecessary noise generation. In this facility, particular consideration shall be given to noise generated by construction activities during operating hours. Work may need to be coordinated with the facility operator. City Code (7-208(d)) allows for construction activity between the hours of 6 AM and sunset. Any deviation from a normal eight (8) hours per day, forty (40) hours per week work schedule will require a written request from the Contractor (Refer to MAG Standard Specification 108.5).

14. PROJECT CLOSEOUT

It is the intent of these Contract Documents that the Contractor shall deliver a complete and operable facility capable of performing its intended functions and ready for use.

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A. CLEANUP: Throughout the period of construction the Contractor shall keep the work site clean and free of all rubbish and debris, and shall promptly remove from any portion of the site, or from property adjacent to the site of the work, all unused materials, surplus earth and debris. Upon completion of the work and prior to final acceptance the Contractor shall remove from the vicinity of the completed work all plans, surplus material, and equipment belonging to them or used under their direction during construction.

B. WASTE DISPOSAL: The Contractor shall provide for the disposal of all surplus materials, waste products, debris, etc., and shall make necessary arrangements for such disposal.

The Contractor shall obtain written permission from the property owner(s) prior to disposing of any surplus materials, waste products, or debris on private property. Copies of such written permission shall be furnished to the City prior to disposing of any materials on private property.

The Contractor shall maintain the disposal site(s) in a reasonable condition of appearance and safety during the construction period.

C. PROJECT RECORD DOCUMENTS: The Contractor shall maintain at the site, available to the City representative, one copy of all Drawings, Specifications, Addenda, accepted Shop Drawings, Change Orders, and other modifications in good order and marked to record all changes made during construction. Record drawings shall be kept legible and current and shall show all changes in a contrasting, reproducible color. When the project is substantially complete, the Contractor shall submit these plans to the City representative for acceptance. The City shall be the sole judge as to the acceptability of the record plans. Receipt of an acceptable set is a prerequisite for final payment.

D. TOUCH-UP AND REPAIR: The Contractor shall touch up or repair all finished surfaces on structures, equipment, fixtures, or whatever, that have been damaged before final acceptance. Surfaces on which such touch-up or repair cannot be accomplished shall be completely refinished or in the case of hardware and similar small items, the item shall be replaced.

E. GUARANTEED: The Contractor shall guarantee the work done on this project for two (2) years after the project acceptance against faulty materials, faulty workmanship, and failure to meet the requirements of the Specifications. Said guarantee by the Contractor shall not apply to damage cause by earthquakes or other acts of God, land subsidence, faulty operations, or any abuse of the project by others. Project acceptance is done by the City of Kingman Council action whereby all remaining retentions are released to the Contractor and the City officially approves the project and takes over maintenance responsibility.

15. PROTECTION OF EXISTING UTILITIES

Contractors shall protect all existing underground structures and utilities and cooperate with the Utility Companies in protecting all services lines. Forty-eight (48) hours prior to commencement of construction, the Contractor shall notify: Blue Stake (8-1-1) or (1-800-STAKE-IT).

Notification is required in the INFORMATION FOR BIDDERS section of this document to show that a reasonable attempt has been made to locate existing utility mains as shown on the construction plans. The Contractor shall make their own investigations, including exploratory excavations, to determine the actual locations and type of existing service laterals or appurtenances when their presence can be inferred from the presence of other visible facilities, such as buildings, meter, and junction boxes on or adjacent to the site of work.

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For the purpose of this section, “Utilities” are defined as including water, sewer, gas, electric, telephone, fiber optic, cable television, signalization conduit/cables, coal slurry, storm drain, and irrigation lines.

In most cases, existing individual or building service utility lines are not shown on the Plans. It shall be the Contractor’s responsibility to locate and protect these individual or building services.

If, due to the Contractor’s operations, any of these lines are damaged, they shall repair or replace these lines in a manner satisfactory to the owner of the utility at no extra cost to the City. The cost of location, protection, and working around these individual or house service utility lines shall be included in the Contractor’s bid for the work under this Contract.

If the locations of any underground utilities not shown on the plans cause changes to be made in the plans and specifications resulting in extra expense to the Contractor, adjustment in payment may be negotiated with the Project Manager. However, no payment shall be made unless significant changes in the plans or specifications are required.

16. PAYMENTS TO THE CONTRACTOR

Payments will be made on the basis of itemized statements provided by the Contractor and shall be submitted with an updated progress schedule and appropriate Federal Labor Standards forms in accordance with the Contract Agreement, the Standard Specifications and these General Conditions. The City will retain a percentage of the amount of each estimate until final approval of improvements and final payment, in accordance with the project specifications.

A ten percent owner’s contingency is included in the bid for each location. These funds are reserved to cover unexpected costs or additional work requested by the owner. The use of contingency funds requires written approval of contingency requests prior to use. The use of contingency may require a low bid or a contractor selection plan to ensure the best value for additional work.

17. SUSPENSION OF WORK

The City reserves the right to suspend the work wholly or in part if deemed necessary for the best interest of the City. This suspension will be without compensation to the Contractor, other than to adjust the Contract time.

18. CHARACTER AND STATUS OF WORK AND WORKMANSHIP

None but skilled foremen and workmen shall be employed on work requiring special qualifications. The Contractor shall be responsible for assuring the legal working status of its employee and its subcontractors and shall employ only such superintendents, foremen, and workmen as are careful, competent, and skilled.

The methods, equipment, and appliances used on the work shall be such as will produce a satisfactory quality of work, and shall be adequate to complete the contract within the time limit specified. Except as is otherwise specified, the Contractor’s procedure and methods of construction may be of their own choosing, provided they follow best general practice and are calculated to secure results that will satisfy the requirements of the plans and specifications.

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The work covered by this contract shall be carefully laid out in advance and performed in a manner to minimize interference with normal operation and utilization of the facilities. The Contractor shall exercise caution during the course of this construction work to avoid damage to all existing or possible unknown existing underground utilities. They shall conduct their construction operations in such a manner as to avoid injury to their personnel and to avoid damage to all utilities.

Any damage done will be repaired without delay and at the expense of the Contractor.

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PROPOSAL AND FORMS

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Contractor’s may use AIA Document A305 – Contractor’s Qualification Statement or this form to fulfill the qualification requirements of the bid.

CONTRACTOR’S QUALIFICATION STATEMENT

The undersigned certifies under oath to the truth and correctness of all statements and of all answers to questions made hereinafter.

SUBMITTED TO: City of Kingman

ADDRESS: 310 N. Fourth St., Kingman, AZ 86401

SUBMITTED BY:

NAME:

ADDRESS:

ARIZONA CONTRACTOR’S LICENSE #

FEDERAL ID #

PRINCIPAL OFFICE:

[ ] Corporation [ ] Joint Venture [ ] Partnership [ ] Other [ ] Individual

1. How many years has your organization been in business as a general contractor?

2. How many years has your organization been in business under its present business name?

A. Under what other or former names has your organization operated?

3. If a corporation, answer the following:

A. Date of incorporation:

B. State of incorporation:

C. President’s name:

D. Vice-president’s name(s):

E. Secretary’s name:

F. Treasurer’s name:

4. If an individual or a partnership, answer the following:

A. Date of organization:

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B. Name and address of all partners (state whether general or limited partnership):

5. If other than a corporation or partnership, describe organization and name principals:

6. List states and categories in which your organization is legally qualified to do business.

Indicate registration or license numbers. List states in which partnership or trade name is filed.

7. We normally perform the following work with our own forces:

8. Have…