Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County

Closed State & local contract opportunity Posted

Solicitation number
25/26-085
State
Florida
Responses due

Opportunity facts

Jurisdictions
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

Clay County, Florida is soliciting proposals through a Request for Proposal (RFP) for a Public-Private Partnership (P3) to design, build, and finance a Public Safety Complex on a 53-acre vacant site in accordance with Florida Statutes Section 255.065. The procurement targets qualified teams capable of delivering comprehensive public safety infrastructure consolidating currently dispersed county operations across 19 separate facilities. The project scope encompasses approximately 391,000 square feet of public safety facilities including administration, an emergency operations center, logistics warehouse, fleet maintenance, training facilities, and 911 dispatch operations, along with approximately 152,000 square feet of St. Johns River State College training campus facilities. Proposals must follow a Progressive P3 model with three phased deliverables: Phase 1 addressing spatial needs assessment, site planning, and financing; Phase 2 providing building-by-building design; and Phase 3 delivering phased construction upon county approval. Bidders must submit two pricing options—Option 1 offering full Design-Build-Finance-Maintain services and Option 2 providing base Design-Build-Finance with individually negotiated Guaranteed Maximum Prices per facility. Evaluation criteria totaling 190 points include Professional Qualifications/Experience (20 points), Team Qualifications including Financial Stability and Capacity (30 points), Project Understanding and Approach with Innovative Design and Maintenance Plans (30 points), Financing Option/Plan (30 points), Project Budget and Pricing Structure (20 points), Proposed Schedule (10 points), and References (10 points). The last date for inquiries is May 15, 2026, at 4:30 p.m., with electronic proposals due June 4, 2026, at 4:00 p.m., bid opening on June 5, 2026, at 9:00 a.m., and estimated board recommendations on July 14, 2026. Bidders must demonstrate current contractor, architect, and engineering licenses, provide evidence of financial capacity, submit insurance certificates meeting specified coverage requirements including $1,000,000 per occurrence commercial general liability insurance, and comply with Florida statutory requirements including drug-free workplace certification, debarment certification, and scrutinized companies certification.

The RFP does not identify specific set-aside designations or restrictions limiting eligible respondents to disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current service providers are identified in the procurement documents. The county's current public safety infrastructure consists of multiple leased, owned, and privately-utilized facilities serving the Sheriff's Office, Fire and Rescue, and emergency management operations, which the P3 initiative seeks to consolidate into the single integrated complex. Clay County retains full ownership of land and improvements and maintains approval authority at each project phase, with the option to terminate at any phase with compensation limited to completed deliverables. The county intends to utilize a lease-leaseback or installment-based financing structure rather than bonding, with potential educational funding sources including Florida's Public Education Capital Outlay (PECO) program and state appropriated funding supplementing designated capital improvement plan budget allocations. While specific award values are not enumerated in the procurement documents, the project's scale encompasses approximately 543,000 total square feet of new construction, indicating a substantial capital investment likely in the hundreds of millions of dollars.

Opportunity text

Clay County is seeking proposals to design, build and finance a Public Safety Complex (hereafter referred to as the "PSC") on a 53+/- acre vacant site in accordance with FS 255.065 which provides statutory authority for public entities to develop, operate, and finance projects serving a public purpose that includes public safety facilities.

Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" tab of the RFB. See "Inquiries/Questions" in the "Instructions to Bidders" below for more information.

Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule:

  1. Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids;
  2. Pre-bid conferences provided for in the Request for Bids; and
  3. Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids.

The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: https://www.claycountygov.com/government/purchasing/vendor-information.

FOLLOWING THE BID OPENING AND TABULATION, A "NOTICE OF INTENT TO AWARD BID" OR A "NOTICE OF REJECTION OF ALL BIDS" WILL BE POSTED ON THE INTERNET AT:https://procurement.opengov.com/portal/claycounty?status=all.

THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY'S WEBSITE AT:https://www.claycountygov.com/government/purchasing/formal-bid-solicitations

PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY'S PURCHASING POLICY, IF REQUIRED FOR THIS REQUEST, WILL RESULT IN REJECTION OF THE BID AND SHALL, AS WELL AS THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN CHAPTER 8, SECTION I OF THE COUNTY'S PURCHASING POLICY SHALL, CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID REQUEST, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER THE PURCHASING POLICY. THE COUNTY'S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY'S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE.

IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS REQUEST REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY.

THE BOARD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS WITHOUT CAUSE AND TO WAIVE TECHNICAL AND NON- TECHNICAL OR NON-MATERIAL DEFECTS IN THE REQUEST OR SUBMITTAL OF ANY BIDS.

A PERSON OR AFFILIATE WHO HAS BEEN PLACED ON THE CONVICTED VENDOR LIST FOLLOWING A CONVICTION FOR A PUBLIC ENTITY CRIME MAY NOT SUBMIT A BID ON A CONTRACT TO PROVIDE ANY GOODS OR SERVICES TO A PUBLIC ENTITY, MAY NOT SUBMIT A BID ON A CONTRACT WITH A PUBLIC ENTITY FOR THE CONSTRUCTION OR REPAIR OF A PUBLIC BUILDING OR PUBLIC WORK, MAY NOT SUBMIT BIDS ON LEASES OF REAL PROPERTY TO A PUBLIC ENTITY, MAY NOT BE AWARDED OR PERFORM WORK AS A CONTRACTOR, SUPPLIER, SUBCONTRACTOR, OR CONSULTANT UNDER A CONTRACT WITH ANY PUBLIC ENTITY, AND MAY NOT TRANSACT BUSINESS WITH ANY PUBLIC ENTITY IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO FOR A PERIOD OF 36 MONTHS FROM THE DATE OF BEING PLACED ON THE CONVICTED VENDOR LIST.

Files

File Type Posted
Public_Private_Partnership_(P3)_to_Design,_Build_and_Finance_a_Public_Safety_Complex_in_Clay_County.pdf PDF
Certificate_of_final_payment.pdf PDF
EFT_FORM.pdf PDF
W-9_(2024).pdf PDF
Chapter_8_Section_I_(1).pdf PDF
Certificate_of_partial_payment.pdf PDF
List_of_County_Owned,_Leased,_or_Utilized_Facilities.pdf PDF
Warranty_Letter_.pdf PDF
Site_Location.pdf PDF

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