Public Notice - Request For Quote

The Illinois Department of Healthcare and Family Services (HFS) is conducting a Small Purchase Request for Quote (RFQ) to coordinate the publication of federally mandated and court-ordered public notices in newspapers across the state. HFS is required to publish public notice of changes to statewide Medicaid payment rates, as stipulated in federal regulations. The selected vendor must have a minimum of 5 years of experience coordinating the placement of advertisements in multiple newspapers, which can be demonstrated through a narrative response or separate attachment. The vendor will be responsible for publishing the public notices, provided by HFS, as display ads with borders in the most cost-efficient manner across a list of newspapers serving major Illinois cities. The contract will be awarded to the vendor with the lowest percentage of markup on the advertising costs, and the total contract value is not to exceed $95,000. Vendors must submit their quotes through the BidBuy system by February 16, 2023, due to potential federal and court-mandated deadlines.

This contract opportunity is open to all qualified vendors, and there are no set-aside designations or restrictions on the types of organizations that can respond. HFS has not identified any incumbent vendors or current contractors for this work. The contract requires the vendor to comply with the Standard Illinois Certifications, which cover a range of legal, ethical, and regulatory requirements, including adherence to the Illinois Procurement Code, prohibition on political contributions, and compliance with environmental and labor laws.