Public Address System Services

Eastern Suffolk BOCES (ESBOCES) is soliciting bids for Public Address System Services through Bid #26-14-0624, seeking a qualified vendor to provide installation, repair, and maintenance of public address systems across multiple county locations. The procurement is a time and materials contract for one year, with options to extend for four additional one-year terms, covering services at 17 different ESBOCES sites in Suffolk County, New York. Vendors must have a minimum of five years of continuous experience in public address system services and demonstrate the capability to respond to emergency repairs within two hours. The bid requires detailed cost proposals including percentage discounts for equipment from specific manufacturers, labor rates for various technician levels, and comprehensive documentation of material costs. Evaluation criteria will weight total costs at 25% for equipment items and 75% for labor rates, with bids due on June 24, 2025, at 11:00 a.m. A recommended site visit is scheduled between August 11-15, 2025, and vendors must coordinate with the Network Administrator, Russ Ahrens. Technical requirements include providing electronic catalogs, maintaining spare parts inventory, and offering certified technicians specifically for Dukane/Carehawk systems.

The contract does not explicitly indicate specific set-aside designations for disadvantaged enterprises, but does impose rigorous qualification requirements including comprehensive insurance coverage mandating Commercial General Liability Insurance of $1,000,000 per occurrence, Automobile Liability of $1,000,000, and Excess Liability coverage of $5,000,000. Vendors must comply with prevailing wage rates for Suffolk County, which are detailed in the attached wage schedule covering multiple trade classifications. While no incumbent vendors are mentioned, the bid specifies integration with existing public address equipment from manufacturers like Carehawk, Genesis, Middle Atlantic, West Penn, and LEGRAND Wiremold. The contract allows for potential annual price increases tied to the Consumer Price Index, not to exceed 4%. Though a specific budget range is not explicitly stated, the cost proposal spreadsheet indicates potential equipment and service costs across 48 specific component types, with quantities ranging from 1 to 95 units, suggesting a potentially substantial contract value for the selected vendor.