COST PROPOSAL Public Address Systems Service.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Public Address System Services
- Solicitation number
- 26-14-0624
- Issued by
- Suffolk County, New York
About this file
This is a Cost Proposal Form for a Public Address Systems Service bid issued by Eastern Suffolk BOCES (ESBOCES) with bid number 26-14-0624, located in New York. The bid seeks to contract with a qualified vendor to provide installation, repair, and maintenance of public address systems on an "on-call" basis for various ESBOCES sites. The comprehensive cost proposal includes detailed line items for 48 specific equipment components such as voice-activated relays, amplifiers, microphones, gateways, telephones, cables, speakers, and related infrastructure, with quantities ranging from 1 to 95 units per item. The contract is structured as a time and materials bid, explicitly not intended for construction or capital improvement projects.
The pricing structure includes percentage discounts for equipment and parts from manufacturers like Carehawk, Genesis, Middle Atlantic, West Penn, and LEGRAND Wiremold, with labor rates for Foreman ($10% weighting), Mechanic (55% weighting), and potential Helper/Apprentice roles. Materials cost is set at 10% above the vendor's cost, with reimbursement contingent upon providing original invoices and receipts. The bid allows vendors to propose alternate/equal items in a designated column, with specific documentation requirements for material reimbursement. Vendors are also reminded of prevailing wage rate obligations, ensuring that hourly wages meet or exceed established local rates throughout the contract term.
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Text version
COST PROPOSAL FORM
| Note to All Vendors: | ||||||
| 1. On Lines 1-48, all bid entries are to be entered in the last 3 columns of the spreadsheet. All alternates/equals must be identified in the alternate column (i.e. difference in quantity, size, color, | ||||||
| manufacturer, etc). On Lines 49-54, all bid entries are to be entered in the last column of the spreadsheet. On Lines 55-57, all bid entries to be entered in the Bid column. | ||||||
| 2. All alternates/equals will be considered in accordance with Specifications Section IX. Vendor item numbers do not designate an alternate/equal. | ||||||
| 3. The vendor shall not alter or modify any portion of the Cost Proposal Form. | ||||||
| 4. The certified cost plus for material that is included on the Cost Proposal Form is for material needed to perform the job. Said line is not intended for the purchase of equipment; | ||||||
| 5. Reimbursement of materials will not be granted to the Successful Vendor unless the following documentation is provided: Invoice referencing the purchase order number, the original estimate, | ||||||
| the original receipts or invoices from the manufacturer for the purchase of said materials. Reimbursement for small miscellaneous parts used to complete a job may be permitted provided there | ||||||
| is written approval from the Administrator/Director of the approving Program/Department. | ||||||
| 6. Bidders are reminded that they are required to pay prevailing wage rates to their employees, even if the hourly rate bid is lower than the prevailing wage rate. | ||||||
| The Successful Vendor must ensure that the hourly wages paid to laborers, workmen and mechanics meet the prevailing wage rate during the term of the Contract. | ||||||
| Est. Qty | UOM | Item Description | Alternate- (if Bidding other than As Specified, model or brand must be listed in this column) | Vendor Item # | Bid | |
| 3 | EA | Voice Activated Relay, Bogen Item# VAR1 | ||||
| 2 | 1 | EA | 250 Watt Amplifier Bogen Item# TPU-250 | |||
| 3 | 1 | EA | Desktop Paging Microphone TOA Item# PM-660U | |||
| 4 | 1 | EA | Single Channel 100 Watt Amplifier 25v Wall Mount Carehawk Item# DAF 100-25 | |||
| 5 | 1 | EA | Single Channel, 25 V, 300 Watt, Class D Paging/Power Amplifier, Wall Mount Carehawk Item# DAF300-25 | |||
| 6 | 1 | EA | 25V to Line Level Audio Attenuator Carehawk Item# AT1 | |||
| 7 | 1 | EA | 25V to 600 Ohm Audio Attenuator Carehawk Item# AT2 | |||
| 8 | 1 | EA | 25V to Mic level Carehawk Item# AT8 | |||
| 9 | 1 | EA | 16 Port FXS Gateway, Carehawk Item# D-VFS16-G | |||
| 10 | 1 | EA | 32 Port FXS Gateway, Carehawk Item# D-VFS32-G | |||
| 11 | 1 | EA | Switching Security Card 16 Port, Carehawk Item# D-SS16 | |||
| 12 | 1 | EA | BIX Bracket 2 Position, Carehawk Item# D-BXBRK2 | |||
| 13 | 1 | EA | Switching Security Card 32 Port, Carehawk Item# D-SS32 | |||
| 14 | 1 | EA | Analog Standard Single Line Telephone, Carehawk Item# D-STEL | |||
| 15 | 2 | EA | Bic Bracket 10 position, Carehawk Item# D-BXBRK10 | |||
| 16 | 16 | EA | Cable BIX to RJ45 X 12, Carehawk Item# D-CBBIX | |||
| 17 | 1 | EA | 12 CABLE 32PR 24 AWG 12'; RJ21 TELCO TO PIGTAIL, Carehawk Item# D‐CBTEL32‐12 | |||
| 18 | 1 | EA | Telephone Communications Card for D-AP1 only, One required for each D-AP1, Carehawk Item# D-AC1-KIT | |||
| 19 | 1 | EA | Central Controller with 300W Amplifier, 1 Intercom Path, 1 Admin. Telephone Paths, 1 Program Channel, Carehawk Item# D‐CH1000‐1I‐1A‐1PG | |||
| 20 | 1 | EA | Display Administration Console - NEW - Requires D-AC1 (DOES NOT OPERATE WITH THE D-TC2), Carehawk Item# D-AP1-B | |||
| 21 | 1 | EA | District Wide Server with Microcontroller, Carehawk Item# D-DMS | |||
| 22 | 1 | EA | District Wide Alerts User Site License, Carehawk Item# D-ALERTSE | |||
| 23 | 1 | EA | 2 Port FXO Gateway, Carehawk Item# D-VG2 | |||
| 24 | 1 | EA | Main Cabinet with Lock Set D-CH1000, Carehawk Item# D-MC1000 | |||
| 25 | 1 | EA | Remote Audio Card (Replacement for D-RAC1), Carehawk Item# D-RAC2 | |||
| 26 | 1 | EA | Telephone Communications Card CH1000(LT) Gain Adjustable, Carehawk Item# D-TC2-KIT | |||
| 27 | 1 | EA | VoIP Telephone Module, Carehawk Item# D-VTM | |||
| 28 | 1 | EA | Display Administration Console - NEW - Requires D-AC1 (DOES NOT OPERATE WITH THE D-TC2), Carehawk Item# D-AP1-B | |||
| 29 | 1 | EA | Power Supply for AP1-B with 90 degree connector to plug into phone base. Carehawk Item# PS-AP1-B | |||
| 30 | 1 | EA | 12 CABLE 25PR 24AWG 12' RJ21 TELCO TO PIGTAIL, Carehawk Item# D‐CBTEL25‐12 | |||
| 31 | 1 | EA | PG GUI Based User Interface for District Wide Server, Carehawk Item# D-ALERTS | |||
| 32 | 1 | EA | 18/2 STR OAS CMP/FT6 IM BX NAT, Genesis Item# 32141112 | |||
| 33 | 1 | EA | CAT 6E PLENUM CABLE 1M GENESIS ITEM# 63611101 | |||
| 34 | 1 | EA | CAT 5E PLENUM CABLE 1M GENESIS ITEM# 50881101 | |||
| 35 | 1 | EA | 16SP/22D ECONO WLRK,BK,DR, Middle Atlantic Item# EWR-16-22SD | |||
| 36 | 1 | EA | 20W, 10-Step, Attenuator, Single-Gang, Stainless Steel Faceplate, Embossed Positions CAREHAWK ITEM# CH-QC10 | |||
| 37 | 1 | EA | SE1WVP Vandal Resistant, Square, Wall Mount Enclosure, HORN Loudspeaker,16W-25/70V Transformer, WHITE Powder Coat Finish CAREHAWK ITEM# CH SYSTEM 6VP | |||
| 38 | 1 | EA | Slanted, Square, Wall Mount, 8C5PAX Loudspeaker, TBLU-5W-25/70V Transformer, WHITE Powder Coat Finish CAREHAWK CH-SYSTEM 2 | |||
| 39 | 1 | EA | Slanted, Square, Wall Mount, 8" O.D. Speaker, 5W-25/70V Transformer, WHITE Powder Coat Finish, Carehawk Item# CH SYSTEM 3 | |||
| 40 | 95 | EA | 2’ X 2’ Tile Replacement Loudspeaker, 8" O.D. Speaker, 5 Ounce Magnet, 5W-25/70V Transformer with Volume Control, Integrated Back Box, CAREHAWK Item# CH SYSTEM 12/VC | |||
| 41 | 1 | EA | 2' X 2' Tile Replacement Loudspeaker, 8" O.D. Speaker, 5 Ounce Magnet, 5W-25/70V Transformer, Integrated Back Box, CAREHAWK Item# CH SYSTEM 12 | |||
| 42 | 11 | EA | Compression Type, Double Re-Entrant Horn Loudspeaker with an Integrated 16W-25/70V Transformer, CAREHAWK Item# CH QH16T | |||
| 43 | 7 | MFT | 22AWG - 2 Shielded, 2 Unshielded CMP, Intercom Wire, West Penn Item# 25355B | |||
| 44 | 1 | EA | 24-4P CAT5E Plenum Cable 1M ADI-PRO Item# OE-CAT5PWH | |||
| 45 | 1 | EA | 23-4P CAT6E Plenum Cable 1M ADI-PRO Item# OE-CAT6PWH | |||
| 46 | 1 | FT | STL Raceway 500 Ivory, Wiremold Item# V500 | |||
| 47 | 1 | EA | 5700 1.75" Deep SW and Rec Box IV, Wiremold Item# V5748 | |||
| 48 | 1 | EA | STL Comb Dev Box Ivory, Wiremold Item# V5745 | |||
| Discount off of Manufacturer List Price | ||||||
| Line | Est. Qty | UOM | Item Description | Discount | ||
| 49 | 9700 | % Discount | Carehawk - Equipment | |||
| 50 | 0 | % Discount | Carehawk - Parts/Accessories | |||
| 51 | 3800 | % Discount | Genesis - Cabling | |||
| 52 | 0 | % Discount | Middle Atlantic - Cabinets/Rack Parts | |||
| 53 | 0 | % Discount | West Penn - Cabling | |||
| 54 | 0 | % Discount | LEGRAND Wiremold - Raceway/Boxes | |||
| Labor & Materials | ||||||
| Line | Est. Qty | UOM | Item Description | Bid | Weighting | |
| 55 | 700 | HR | Foreman | 10% | ||
| 56 | 905 | HR | Mechanic | 55% | ||
| 57 | 0 | HR | Helper/Apprentice (union and non-union) | 10% | ||
| 58 | % | Materials Cost is set at 10% above Successful Vendor Cost. Successful Vendor must provide receipt and will be reimbursed by ESBOCES at time of invoicing | 10.00% | N/A |
&"Arial,Bold"&12Eastern Suffolk BOCES Bid # 26-14-0624: Public Address Systems Service Cost Proposal Form Attachment A
&9Vendor Name_______________________________ &8Page &P of &N
File details come from the government source that posted it. Updated .