PSP BFS Erie Laboratory Snow Removal Services

The Pennsylvania State Police Bureau of Forensic Services is requesting bids for snow removal services at its Erie Laboratory, 4310 Iroquois Avenue, Erie, PA 16511, with bids due September 1, 2026 and a mandatory site visit required prior to submission. This procurement is restricted to certified Pennsylvania small businesses — only vendors holding current PA Small Business Certification are eligible to bid and receive award.

The scope covers on-call snow removal and plowing (estimated 60 hours per visit), sidewalk snow removal (estimated 40 hours per visit), application of granular deicing material (estimated 60 tons), and deicing material in bags (estimated 50 units). Services are directed by the Laboratory Manager. Bidders must price labor on a per-hour-per-task basis accounting for all staff and equipment needed. Liquid deicing applications are not accepted. Salt is prohibited on concrete surfaces. Contractors must supply indicator flags or delineator markers to protect curbs, lawns, and landscaping and bear responsibility for repairing any damage to parking surfaces, sidewalks, curbing, and lawns under their insurance.

The contract is established-price in nature, awarded to the lowest responsive and responsible bidder. The initial term is one year, with four optional one-year renewals available. The Commonwealth may extend any single term for up to three months under the same terms. Payment is made via ACH within 30 days of proper invoice receipt.

Bidders must complete and submit a Cost Matrix, a signed Proof of Visit form (Bradley McLaughlin, bmclaughli@pa.gov, 814-217-0023), Worker Protection and Investment form BOP-2201, current PA Small Business Certification, and proof of insurance naming PSP as certificate holder with additional insured language, including Workers' Compensation Insurance and Public Liability and Property Damage Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence. All vendor staff and subcontractors must pass Federal fingerprint background checks through the Pennsylvania State Police. Subcontractors must be identified at bid submission and approved by the contract issuing officer. Written questions are due August 25, 2026 at 11:00 a.m. to RA-SPPSPBIDS@PA.GOV. All electronic bid submissions must be made through www.pasupplierportal.state.pa.us.