Provision of Bell 429 Helicopter Repair Parts, Tools, and Service

Fairfax County, Virginia, through its Department of Procurement & Material Management, is seeking qualified bidders for an Invitation for Bids (IFB) to provide comprehensive Bell 429 helicopter repair parts, tools, and services for the Fairfax County Police Department's Helicopter Division. The procurement aims to establish a contract or contracts for as-needed maintenance and repair support, requiring successful bidders to furnish all necessary travel, labor, supervision, materials, equipment, parts, and services to ensure high-quality, timely, and FAA-compliant helicopter maintenance. Bidders must provide hourly labor rates for seven certified technician categories, including Bell Certified Technicians, FAA Certified Field Technicians, and Avionics Specialists, with estimated annual hours ranging from 35 to 200 hours per category. The solicitation requires all personnel to hold required Bell 429 certifications and provide a single discount percentage for parts and tools across four categories: OEM Bell Helicopter Parts, Pratt & Whitney OEM Parts, Specialized Tools and Equipment, and Miscellaneous Consumables. Sealed bids are due electronically by December 15, 2025, through the Fairfax County procurement portal, with bids to be publicly opened and read on the specified date.

The IFB does not explicitly mention specific set-aside designations for disadvantaged enterprises, though Fairfax County emphasizes non-discrimination against faith-based organizations or bidders based on race, religion, color, sex, national origin, age, disability, or other prohibited bases. The estimated annual value for parts and tools categories totals approximately $550,000, with $250,000 allocated for OEM Bell Helicopter Parts, $200,000 for Pratt & Whitney OEM Parts, $75,000 for Specialized Tools and Equipment, and $25,000 for Miscellaneous Consumables. The contract will require emergency service capabilities, including 24-hour technician dispatch and overnight delivery options for critical parts. Bidders must provide transparent pricing for emergency services, with shipping invoices subject to County approval. Payment terms are set at Net 30 Days, with potential prompt payment discounts available. Contractors must maintain current Fairfax County Business, Professional and Occupational Licensing (BPOL) tax registration and be authorized to conduct business in Virginia, with failure to maintain corporate status potentially resulting in contract voidance.