Provision of Bell 429 Helicopter Repair Parts, Tools, and Service

Fairfax County is seeking a contractor to provide Bell 429 helicopter repair parts, tools, and services for the Fairfax County Police Department's Helicopter Division through an Invitation for Bids (IFB 2000004230). The contract aims to establish a five-year agreement from February 1, 2026, through January 31, 2031, to support ongoing helicopter maintenance and operational needs. Successful bidders must furnish comprehensive support including travel, labor, supervision, materials, equipment, parts, and services that meet FAA compliance standards for Bell 429 helicopters. Bidders are required to demonstrate hands-on experience with Bell 429 helicopters, including maintenance inspections, scheduled maintenance, engine changes, avionics installations, legacy system upgrades, exterior painting, track and balance, and various technical removal procedures. An optional pre-bid conference is scheduled for November 24, 2025, at 11:00 A.M. via Microsoft Teams, with bids due electronically through the Bonfire portal by December 5, 2025, and bid opening set for November 18, 2025, at 2:00 P.M. eastern time.

The solicitation does not establish specific set-aside preferences but requests bidders provide information about their business classification, including whether they are small businesses, minority-owned, women-owned, service-disabled veteran-owned, or non-profit organizations. Bidders must meet minimum qualifications, including three years of relevant experience and the ability to provide three current references from commercial or governmental accounts. The contract will replace the current contract #4400010316 and has an estimated annual expenditure of approximately $550,000, covering OEM Bell parts ($250,000), Pratt & Whitney parts ($200,000), specialized tools and equipment ($75,000), and miscellaneous consumables ($25,000). Pricing will be structured as a single percentage discount from current National Standard Manufacturer's Price Lists, with labor rates including all overhead costs. Contractors must maintain specific insurance coverages, including Workers' Compensation at $1,000,000 and various liability insurances ranging from $1,000,000 to $2,000,000 per occurrence.