Provide Skating Rinks, Equipment Rental and Managment Option for the 2025 - 2026 Winter Wonderland Season with Two (2) Additional Seasonal Options

Bergen County is seeking a comprehensive contract for the Winter Wonderland seasonal ice skating program, to be located at Van Saun County Park in Paramus, New Jersey. The procurement involves providing two temporary ice rinks: an 80' x 220' primary skating rink and an 80' x 80' ice bumper car rink, with options to renew for two additional winter seasons. The contract requires a turnkey solution including equipment rental, installation, and management, covering the period from the Friday after Thanksgiving Day (November 28, 2025) through the last Sunday in February (February 22, 2026). The contractor will be responsible for all infrastructure, including refrigeration systems, lighting, sound systems, and ice maintenance equipment, with operating hours set for 4PM-9PM on weekdays and 11AM-9PM on weekends and holidays. The county will provide essential support such as power connections, electrical services, a leveled site, water supply, and a heated storage area. The solicitation requires detailed documentation within four weeks of contract signing, including installation schedules, staffing plans, and technical equipment specifications. The proposal is due by September 9, 2025, with the contract to be awarded to the lowest responsible bidder.

The procurement includes specific provisions for business diversity and inclusivity, with Bergen County actively promoting participation from Minority Business Enterprises (MBE), Women's Business Enterprises (WBE), Veteran Business Enterprises (VBE), and Small Business Enterprises (SBE). Businesses must have their principal place of operation in New Jersey and be independently owned, with at least 51% ownership and control by the respective group. Certification can be obtained through multiple government agencies, including the State of New Jersey Department of Treasury, Port Authority of New York and New Jersey, NJ Transit, US Small Business Administration, and US Department of Veteran Affairs. Vendors must complete several mandatory forms, including ownership disclosure statements, Iran and Russia-Belarus investment activity certifications, and affirmative action documentation. While specific budget ranges are not explicitly stated in the documents, the pricing information sheets suggest a comprehensive pricing structure that covers management, equipment rental, staffing, and additional services like skate rentals and sharpening. Potential vendors must register on the Bergen County Purchasing portal and demonstrate compliance with various state and local regulatory requirements.