Provide Dr. Pepper Product for the Canteen at Kerrville State Hospital

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are soliciting bids for a blanket contract to provide Dr. Pepper products and water for the Canteen at Kerrville State Hospital. The Invitation for Bids (IFB) No. HHS0016407 seeks a vendor to supply these beverages with an anticipated contract start date of September 22, 2025, and an initial contract term running from September 1, 2025, to August 31, 2026. Key procurement dates include a question submission deadline of September 2, 2025, with responses to questions by September 4, 2025, and a final response deadline of September 19, 2025, at 10:30 AM Central Time. The solicitation will use a best value standard for award, considering not just price but also the bidder's ability to meet performance and delivery requirements. Pricing must remain firm and fixed for the contract term, with potential minor price adjustments based on specific Consumer Price Index (CPI) calculations.

The procurement encourages, but does not mandate, submission of a Historically Underutilized Business (HUB) Subcontracting Plan, providing opportunities for diverse business participation. Vendors must complete comprehensive legal affirmations, including certifications about business practices, legal standing, and compliance with various state and federal regulations. The historical spend for similar goods is approximately $40,000 for the period of 9/1/2024-8/31/2025, though HHSC does not guarantee any specific purchase volume or compensation. Potential bidders must navigate a two-step registration process for the online bid room, which can take up to five business days to complete. Vendors are required to demonstrate compliance with various state preferences, including those for Texas-based businesses, service-disabled veteran-owned businesses, and businesses from economically depressed areas. The contract will be administered through HHSC's Procurement and Contracting Services division, with ongoing performance monitoring and potential adjustments throughout the contract term.