Provide cleaning services at university

Coastal Carolina University, located in Conway, South Carolina, is soliciting bids for comprehensive cleaning services for the University Place student residential complex through the South Carolina Fiscal Accountability Authority's Department of Procurement Services. The solicitation covers cleaning services for up to 400 apartments annually, including 15 one-bedroom, 40 two-bedroom, 25 three-bedroom, 159 four-bedroom units with private bathrooms, and 161 four-bedroom units with shared shower/tub facilities. Contractors must provide all labor, materials, supplies, and equipment to clean appliances, bathrooms, kitchens, floors, furniture, windows, and common areas, with two intensive cleaning periods annually in May and August requiring rapid turnaround of up to 90 apartments. The pre-bid conference and site visit are scheduled for February 15, 2022, at 10:30 AM EST, with questions due by February 16, 2022, at 11:00 AM EST. Proposals are due March 14, 2022, at 11:00 AM EST, with award notification expected March 28, 2022. Offerors must provide three references demonstrating at least three years of experience with large resort or apartment complex cleaning services and meet specific qualifications including comprehensive insurance coverage, employee training, and compliance with OSHA regulations.

The contract will span an initial one-year term from May 1, 2022, through February 28, 2027, with options for three additional one-year renewals and a final ten-month extension. Contractors must carry commercial general liability insurance with $1,000,000 per occurrence, auto liability coverage of $1,000,000 per accident, and worker's compensation with statutory limits. While no specific set-aside designations are mentioned, the university reserves the right to award to two contractors and may exceed the 400-apartment maximum if only one responsive offer is received. Pricing will be submitted on a unit price basis for each apartment category, with invoicing based on completed and inspected apartments. Transportation, insurance, and related charges must be itemized separately on invoices. The award will be made to the lowest responsible and responsive bidder, with contractors required to ensure employees are adequately trained, meet age and background requirements, and abstain from tobacco use and illegal substances on university property. Though specific budget ranges are not detailed, the comprehensive nature of the cleaning services and multi-year contract suggest a significant annual investment.