Provide and install new odor control unit for pump station 32-2

The City of Palm Coast in Flagler County, Florida, is soliciting bids for Invitation to Bid #ITB-UT-25-68, seeking a qualified vendor to provide and install a new bio-trickling odor control unit for Pump Station 32-2. The project requires a turnkey biotrickling filter system designed to effectively reduce hydrogen sulfide (H2S), volatile organic compounds (VOCs), and other odors associated with wastewater lift station operations. Acceptable manufacturers are limited to Heyward Florida Incorporated, Evoqua Water Technologies, and engineer-approved equivalents, with the system required to achieve a minimum 99% H2S removal efficiency. The system must include a fiberglass vessel, synthetic media, blower, control systems, and associated components from a single manufacturer, with a 3-year full replacement warranty on components and a 10-year warranty on media. Key procurement dates include a question period from August 6 to August 13, 2025, at 2:00 PM EDT, with final bid submissions due on August 21, 2025, at 2:00 PM EDT through the Bonfire digital portal. The bid opening will be conducted virtually via Microsoft Teams on the submission deadline, with bids to be evaluated by City staff according to criteria outlined in the solicitation documents.

The procurement does not specify explicit set-aside designations or restrictions on respondent types. The project will be located at 58 Roundtree, Palm Coast, Florida 32164, with 460v 3-phase power available at the local control panel. Addendum 1 confirmed that Perry Fiberglass Products, Inc. can be an approved supplier if their unit meets the bio-trickling odor control system specifications. The estimated project budget is $230,000, with the contract structured to have an initial one-year term and two optional one-year renewal periods at the City's discretion. Bid security is required for projects over $100,000, and payment and performance bonds are mandatory for projects exceeding $200,000. No incumbent vendors were specifically identified, and site visits are strongly encouraged but not mandatory. Bidders must submit all required documentation, including a signed price schedule, references, required forms, bid bond, addendum acknowledgments, and general contractor license documentation, all in PDF format with a maximum file size of 1000 MB.