Protective Window Inserts for Historic Building

The Oregon Department of Administrative Services, Procurement Services (DAS PS) is soliciting quotations on behalf of DAS Operations and Maintenance for protective window inserts for a historic building located in Marion County and the City of Salem. The project requires the procurement and installation of 128 custom-sized window inserts with specific technical requirements, including acrylic glazing, precise 6-point measurement system, air space between the windowpane and insert, silicone compression tubing, and corner cut-outs. The window inserts must preserve the historic character of the building while providing energy savings, noise reduction, and condensation elimination benefits. Bidders must provide individual pricing for each of the 128 windows, with all manufacturing and shipping costs included in their proposal. The Request for Quotation (RFQ No. S-10700-00008788) was originally due on January 5, 2024, but has been amended to extend the submission deadline to January 12, 2024, at 4:00 PM. Successful contractors must deliver the window inserts no later than January 8, 2024, and must hold their pricing firm for 30 days after submission.

The RFQ does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on which organizations can respond to the solicitation. No incumbent vendors or current contractors are identified in the provided documentation. The solicitation appears to be open to any qualified vendor capable of meeting the detailed window insert specifications. While specific budget ranges are not disclosed, the comprehensive nature of the project involves manufacturing 128 custom window inserts, which suggests a significant potential contract value. The agency reserves the right to determine whether proposed "or equal" products meet the minimum specifications, indicating some flexibility in the procurement process. Interested bidders must carefully review all attachments, including the Statement of Work (Attachment A), Window Measurements (Attachment B), and Cost Proposal form (Attachment C), to ensure full compliance with the project requirements.