Property Use Analysis and Consolidation Plan

The Buffalo City School District is conducting a Request for Proposal (RFP 27-0627-018) to procure consulting services for a comprehensive Property Use Analysis and Consolidation Plan. The procurement seeks a qualified consultant to analyze the District's portfolio of over 8.5 million square feet of building space across 72 facilities (61 instructional and 11 support buildings) currently serving approximately 30,000 students and 4,500 staff members. The consultant must evaluate whether existing space meets current and projected student population needs based on enrollment trends and recommend right-sizing strategies, including specific recommendations for building closures and facility restructuring to be implemented over three years beginning fall 2027, while considering facility costs, population centers, and operational efficiency. Key deliverables include a final report by July 2026 and presentations to the Board of Education on August 12 and 19, 2026. The RFP was released on March 11, 2026, with a question period running through March 18, 2026 at 4:00 PM EDT, answers posted March 20, 2026, and proposals due March 27, 2026 at 4:00 PM EDT via the BPS BONFIRE portal. Evaluation will be conducted on a 100-point scale with cost comprising 40 points, proposed process 30 points, and relevant experience/qualifications 30 points, with a minimum non-cost score of 35 points required; the tentative award date is April 15, 2026, with contract performance from April 16, 2026, through September 30, 2026. Respondents must submit an Intent to Bid by March 27, 2026 at 4:00 PM EDT to access the submission portal and must include a completed Offering Questionnaire (Q-36CY), Non-Collusive Bidding Certification, current Certificate of Liability Insurance, Equal Opportunity Employee Information Report, and a minimum of three client references.

The Buffalo City School District requires compliance with MWBE (Minority and Women-Owned Business Enterprise) utilization plans and encourages respondents to demonstrate minority and women-owned business enterprise participation with supporting documentation. All respondents must adhere to strict non-collusive bidding practices, restrictions on contact with District personnel during the evaluation period, and New York State Finance Law 139-j compliance regarding vendor contact limitations; violations may result in proposal disqualification and debarment from New York State government contracts for up to four years. Respondents who will receive access to student data, teacher performance review data, or educational records must execute a Data Sharing and Confidentiality Agreement complying with New York Education Law Section 2-d and FERPA, implement required data security and privacy plans, and restrict access to individuals with legitimate educational interests. The District will provide building condition surveys, redistricting survey data, enrollment and attendance trend data, community surveys, and analysis from a recent school closure committee to support the consultant's analysis, requiring integration with these existing materials and District systems. Proposal costs must include all project work from start to finish, including travel, labor, and related expenses, with the contract awarded based on best value; no specific budget range is disclosed in the solicitation materials, indicating that award value will be determined based on the most responsive and qualified proposal submitted.