Property manangement services for the RI house at the big-E

The Rhode Island Department of Administration, Division of Capital Asset Management & Maintenance (DCAMM) is soliciting proposals for property management services for the Rhode Island House located at the Eastern Exposition Center (BIG-E) in West Springfield, Massachusetts. This Request for Quotation (RFQ24003291) seeks qualified firms to provide comprehensive maintenance and testing services for the state's facility on the eastern state's exhibition fairgrounds. The initial contract term will be three years, beginning approximately January 1, 2024, with options to renew for two additional 12-month periods based on vendor performance and funding availability. A non-mandatory pre-bid conference is scheduled for October 25, 2023, at 10:00 AM EST at the RI House location, with vendor questions accepted until October 30, 2023. Proposals must be submitted electronically through the Ocean State Procures system by November 10, 2023, at 10:00 AM EST. Vendors are required to provide a base bid price covering all specified work, including bonds, allowances, and addenda, with potential unit pricing for change orders. The solicitation requires specific insurance coverage, including $1 million in general liability, workers compensation, and automobile liability insurance.

The procurement includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement for the total dollar value of the contract. Vendors must submit an MBE Utilization Plan to the Division of Equity, Diversity & Inclusion for review and approval. All bidders must be registered in the Ocean State Procures system and comply with state licensing, affirmative action, and anti-discrimination requirements. No additional costs beyond parts and labor will be authorized, and expenses such as travel, meals, mileage, and portal-to-portal charges are explicitly excluded. The State reserves the right to make single or multiple awards and may reject any or all bids at its discretion. While a specific contract value is not disclosed, the comprehensive nature of the property management services and the multi-year contract term suggest a significant procurement opportunity for qualified vendors capable of meeting the state's stringent requirements for facility maintenance and testing.