Property Insurance

The City of Lawton, located in Cleveland County, Oklahoma, is soliciting comprehensive property insurance proposals through Request for Proposal RFPCL25-025, with bids due by June 4, 2025, and bid openings scheduled for 2:00 pm at Lawton City Hall. The procurement seeks insurance coverage for an extensive property portfolio encompassing 123 properties valued at over $440 million, including municipal buildings, fire stations, water and wastewater infrastructure, parks, recreational facilities, and specialized structures like an aquatics center and airport facilities. Vendors must provide comprehensive insurance protection and submit a complete bid packet with multiple signed and notarized documents, including a W-9 form, non-discrimination certifications, and an affidavit for payments. The contract term is set for July 1, 2025 to July 1, 2026, with potential extensions of up to two additional 12-month periods contingent upon mutual agreement. Evaluation criteria will focus on obtaining optimal protection at the most competitive rates feasible, with the city reserving the right to accept or reject any proposal based on comprehensive review.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified insurance providers capable of delivering comprehensive property coverage for a diverse municipal asset portfolio. While no incumbent vendors are mentioned, potential vendors must demonstrate the capacity to insure properties ranging from small storage sheds to multi-million dollar complexes, with total building values exceeding $440 million. The city's emphasis on competitive rates suggests budget sensitivity, though no specific award value or budget range is directly stated in the available documentation. Vendors will need to provide detailed insurance proposals that address the full scope of the city's extensive property inventory, with a focus on comprehensive risk management and cost-effective coverage solutions.