Promotional supplies

The South Carolina Department of Juvenile Justice (SCDJJ) is soliciting a Request for Quote (RFQ) for promotional supplies to be used by its Human Resources Department. The procurement includes nine specific line items: 100 belt bags, 3,000 40-inch breakaway lanyards, 3,000 hand sanitizers with leashes, 1,500 clear water bottles with flip straws, 600 hot/cold packs, 4,000 drawstring sportpacks, 5,000 pens, 1,000 twist and chill fans, and a one-time artwork setup fee. All items must feature SCDJJ branding in specified colors (navy, black, white, and blue pantone #1C3664). The solicitation requires online submission of quotes through procurement.sc.gov by January 5, 2024, at 10:00 a.m., with questions due by December 28, 2023. The contract period is scheduled from January 5, 2024, to March 5, 2024, with award notification initially planned for January 5, 2024, and later amended to February 5, 2024. Evaluation will focus on identifying the lowest responsible and responsive bidder, with all items needing to be new and delivered within 15 calendar days of purchase order receipt to SCDJJ's Columbia, SC headquarters.

The procurement offers preferences for South Carolina resident vendors and contractors under Section 11-35-1524, allowing them to claim specific advantages in the bidding process. Offerors must register as state vendors and comply with various certifications, including independent price determination, debarment status, drug-free workplace requirements, and ethics compliance. Nonresident contractors may be subject to a 2% income tax withholding unless exempted. Vendors must provide their state vendor number and identify their entity type (sole proprietorship, partnership, corporation, tax-exempt corporation, or government entity). While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation emphasizes compliance with state regulations. Pricing must be submitted as fixed unit prices, with shipping and freight costs added separately to purchase orders. The procurement officer, Michele Mahon, can be contacted at 803-521-6512 or MichelePMahon@djj.sc.gov for additional information. Vendors must maintain their offers for a minimum of 30 calendar days following the opening date, with potential payment discounts available for prompt payment at 10, 20, or 30 calendar day intervals.