Amendment 1.docx

SAP

State of South Carolina

Request for Quote Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026374 01/03/2024

MICHELE MAHON

803-521-6512 MichelePMahon@djj.sc.gov SCDJJ Procurement Department 220 Executive Center Drive Columbia SC 29210

DESCRIPTION: Promotional Supplies

USING GOVERNMENTAL UNIT: SC Department of Juvenile Justice

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 01/0519/2024 10:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 12/28/2023 10:00:00 Deadline for Questions Closed (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 online submission

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

This solicitation is amended as provided herein, information or changes resulting from questions will be shown in a question–and-answer format. All questions received have been reprinted below. The “State’s Response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “State’s Response” does. Any restatement of part or all of existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

CHANGES TO THE REQUEST FOR QUOTE:

The following changes to Cover Page 1 are as follows:

SUBMIT OFFER BY (Opening Date/Time): 01/0519/2024 10:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 12/28/2023 10:00:00 Deadline for Questions Closed (See "Questions From Offerors" provision)

Award date has been modified from the original 01/05/2024 to 01/19/2024.

RESPONSE TO QUESTIONS

The following are responses to prospective offeror questions:

Q 1. Is there any exception on the delivery timeline ARO?

A1. Within limits.

Q2. The samples required will be blank or printed on? And what would be the timeline of samples after bid opening?

A2. Samples can be blank. Samples must arrive no later than the solicitation submission deadline on the cover page.

Q3. Do you have previous bid tabulation for such an order? No previous tabulation is available.

Please provide.

A3. No.

Q4. Is substitution allowed?

A4. Not sure

Q5. Delivery is specified as 15 calendar days, but achieving this is not feasible. The artwork approval process, along with production and delivery times, typically takes 30 days. Could you please confirm whether you require all items within 15 calendars days after receiving the purchase order?

A5. Delivery date will be 30 days post receipt of purchase order.

Q6. Can you explain the meaning of the extended price?

A6. Extended price is the unit price times quantity which is total cost for the line.

Q7. Delivery date: will you consider a longer delivery time that would allow vendors to source items from directly overseas. This would allow many vendors to offer you better pricing on certain items. )(water bottles, lanyards, hand sanitizers, hot/cold packs/ drawstring backpacks, pens and fans are all products you need enough of to import. But, the factories in China close for the Chinese New year for 2-3 weeks in Feb. These would have to be ordered in very early Jan to get them soon. Most would take approx. 20-28 days for delivery by air.

A7. Refer to answer to Q5 above.

Q8. Is there a link to the specific products listed or a picture of each one that the end user is requesting? So many if these items have a ton to choose from. We want to be sure and bid on similar or same items as other vendors so it is not confusing to you.

Examples

Q8A. Item 1: Belt bag - There are so many to choose from.

do you want vinyl? polyester? leather? oxford? extra pockets? What size? etc This is a basic polyester belt bag - 2.0000 " x 5.0000 " x 7.5000 “

A8A. Minimal size for the Basic belt bag is 2.0000” x 5.0000” X 7.50000’ in Polyester.

Substitution may only be within 0.1000” – 0.2500” larger and must remain Polyester.

Q8B Item 2: lanyard - what fabric? how thick do you want it? 3/4”, 1/2” 3/8” 5/8”, 1”? Also, what kind of clip do they want - Bulldog Clip, J-hook, Lobster Claw or Split Ring?

A8B: ½” thick polyester fabric (or similar) with Bulldog clip.

Q8C. Item 3: hand sanitizer - silicone leash? Gel?

A8C. Silicone leash.

Q8D. item 7: Cubano Pen - what color ink? Blue or black are the choices.

A8D. Black

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT-HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL REQUEST FOR QUOTE.

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