Promotional Items for Roadeo | Ref# 2095800

Closed State & local contract opportunity Posted

Solicitation number
2095800
State
Texas
Responses due

Opportunity facts

Jurisdiction

Opportunity details come from dart.bonfirehub.com. Updated .

About this opportunity

Written by GovTribe AI ·

Dallas Area Rapid Transit Authority (DART) is seeking a vendor to provide promotional items for its Annual Bus Roadeo event through a competitive procurement process (Reference #2095800). The solicitation requires a comprehensive order of customized promotional merchandise, specifically 425 royal blue 40 oz double-wall stainless steel tumblers, 475 royal blue Rangeley laptop backpacks, 678 royal Carter caps, 425 Element 58" recycled auto-open folding umbrellas, 290 24-piece tool kits in tire boxes, and 475 Gildan dry blend t-shirts in varied sizes from small to 6XL. All items must be decorated with full-color "DART Roadeo" branding using techniques like heat transfer, embroidery, and screen-printing. The procurement is located in Dallas County, Texas, with a submission deadline of October 9, 2025, and a required delivery date of October 27, 2025. Vendors must register on the Bonfire platform to access detailed bid information and are required to submit comprehensive pricing that includes all associated costs such as labor, materials, freight, and financing. Bonfire registration is mandatory, and false statements may constitute a criminal offense under Texas Penal Code.

While no specific set-aside designations are explicitly mentioned, vendors must comply with DART's standard Terms and Conditions, which include provisions for equal opportunity employment. The purchase order includes standard payment terms of Net 30, with invoices to be submitted electronically to APInvoices@dart.org. Vendors must provide detailed line-item pricing and cannot substitute items without prior approval. The procurement does not specify a total budget or award value, but requires vendors to price the entire order comprehensively. DART reserves the right to reject deliveries that do not meet specifications and can terminate the order for default if delivery schedules are not met. Legal jurisdiction for any disputes will be in Dallas County, Texas, and all legal matters will be governed by Texas state law. The solicitation emphasizes precise delivery requirements, with time and delivery rates being critical to contract performance.

Opportunity text

WF# 3083371 The purpose of this project is to purchase Promotional Items for Roadeo Please reference the attached scope of work (SOW) for minimum requirements. --- ***BONFIRE REGISTRATION IS REQUIRED TO ACCESS DETAILS / BIDTABLE*** *To access details / BidTable, please initiate the "Prepare Your Submission" process at the bottom of the page -- Thereafter, locate the in-browser BidTable window and scroll right for project details and vendor response fields.* --- **PURCHASE ORDER TERMS AND CONDITIONS** -- All purchase orders are subject to Dallas Area Rapid Transit Authority's Terms and Conditions. The complete PO Terms and Conditions PDF is available for download in the "Supporting Documentation" section below. **Freight Terms Notice -** Please ensure that all bids/quotes reflect FOB Destination shipping terms with the freight cost included in the overall price. DART does not typically accept FOB Origin or Prepay and Add terms. **Delivery Terms Notice -** Time and rate of deliveries are of the essence of this order. Seller's failure to deliver at the time and rate specified shall be the basis for rejection and default termination by the Authority (*Dallas Area Rapid Transit Authority*). **Payment Terms Notice -** All vendors are advised that DART's payment terms are Net 30. Invoices shall be submitted (APInvoices@dart.org) in triplicate (one copy shall be marked 'Original"), unless otherwise specified, and shall contain the following information: purchase order number; item number; purchase order description of supplies, services, or construction; sizes; quantities; unit prices; and extended totals. Unless otherwise specified, payment will be made on partial deliveries accepted by the Authority when the amount due on such deliveries so warrants. *Invoices will be paid 30 days from receipt of the invoice or 30 days from receipt of the order, whichever is later, unless other payment terms have been agreed upon in writing.* **Termination for Default Notice -** The Contracting Officer may by written notice terminate this order, in whole or in part, for failure of the Seller to perform any of the provisions hereof within the time periods specified. In such event, the Seller shall be liable for damages, including the excess cost of reprocuring similar supplies or services or completing construction; provided that, if (i) it is determined for any reason that the Seller was not in default, or (ii) the Seller's failure to perform is without his and his subcontractor's control, fault, or negligence, the termination shall be deemed to be a termination for convenience under paragraph 12. As used in this provision, the term "subcontractor" and "subcontractors" means subcontractors, vendors, and suppliers at any level.

Files

File Type Posted
1-Purchase Order Terms and Conditions.pdf PDF
2-Price Schedule 2095800.pdf PDF
3-SOW 2095800.pdf PDF

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