NIGP 08580: Seals, Mailbag, etc.

NIGP 08580 Seals, Mailbag, Etc., an Item code, covers printing and mailing services that state and local governments procure for high-volume correspondence, utility bills, tax notices, and transactional mail. The scope encompasses dynamic laser printing, document composition, insertion, mail finishing, color and monochrome printing, and envelope storage — services typically consolidated across municipal departments to achieve economies of scale. Issuing bodies under this code include city governments and municipal utilities. The City of Madison, Wisconsin represents a representative buyer of this work, consolidating printing and mailing across multiple municipal functions including water utility billing and property tax administration.

The City of Madison issued an RFP (Solicitation 1500802026) on March 3, 2026 for city-wide printing and mailing services, with a proposal deadline of April 3, 2026. The scope includes approximately 580,000 pieces printed weekly for the Madison Water Utility and approximately 127,000 pieces printed monthly for tax bills and delinquency notices from the Finance Department. The resulting contract carries an initial two-year term with three optional one-year renewals. Pricing is structured as all-inclusive, not-to-exceed fixed fees by task or project function, with evaluation weighted 65 percent technical (project qualifications and submission quality) and 35 percent financial. The city applies a local vendor preference in scoring and requires contractors with 15 or more employees and $50,000 or more in annual aggregate business to submit an Affirmative Action Plan within 30 days of contract execution. No specific budget or award value is disclosed in the RFP.