Prominence LLD 3 Landscape Maintenance

The City of Hayward is requesting proposals for landscape and irrigation maintenance services at Prominence LLD 3, with proposals due December 3, 2026 at 3:00 p.m. and a mandatory pre-proposal meeting on November 5, 2026 at 10:00 a.m. at the corner of Barnrock Drive and Hayward Boulevard.

The scope encompasses weekly, monthly, and quarterly maintenance across 169,372 square feet of landscaped areas plus common areas, including weed abatement, irrigation system repair and controller programming (six Calsense CS 3000 systems), litter removal, mulching, shrub and tree trimming, lawn care, and cleanup. The site includes approximately 330 trees, one bus stop shelter, five doggie stations, masonry walls totaling 3,844 square feet, and 1,731 linear feet of V-ditches. Contractors must deploy a minimum of three crew members for eight hours weekly, plus two additional crew members for quarterly visits; at least one crew member must be trained in Calsense system operation and programming. Contractors must commit to attending monthly Landscape Committee meetings via Zoom.

Contractors must hold a valid California C-27 contractor's license, be registered with the California Department of Industrial Relations, and comply with prevailing wage requirements under California Labor Code Sections 1770–1780. Desired qualifications include Bay-Friendly Maintenance Professional certification, at least one California State chemical applicator license, Certified Arborist or Tree Worker certification, and Calsense controller experience. Required insurance includes commercial general liability, automobile liability, workers' compensation, and professional liability coverage with minimum single limits of $1 million. Contractors must provide three professional references and obtain a valid City of Hayward business license.

The City requires lump-sum annual pricing covering all labor, materials, equipment, transportation, disposal, licenses, and fees. Questions are due November 12, 2026, with responses provided by November 19, 2026. Firm selection is tentatively scheduled for December 17, 2026. Contractors must submit nondiscrimination and non-collusion affidavits and certify non-involvement in nuclear weapons development per City Ordinance No. 87024 C.S. Electronic submissions are required through the OpenGov Procurement portal.