Projector RFP

Lawton Community Schools, operating under Van Buren County jurisdiction in Michigan, is soliciting competitive sealed bids for a complete turn-key projector and amplifier installation project at Lawton Elementary School located at 780 E 2nd Street, Lawton, MI 49065. The procurement encompasses 16 ultra-short-throw laser projectors (Epson Brightlink 1485Fi model or equivalent), 16 amplifiers (SoundTube or equivalent), and all associated installation services including mounting, cabling, calibration, and removal of existing equipment. Bidders must submit itemized proposals with unit and total pricing for hardware, installation materials, installation labor, freight/delivery, and removal/disposal services, along with manufacturing specification sheets and warranty documentation. All work is warranted for 12 months from final inspection and approval, with defective parts repaired or replaced at no cost to the school for labor and travel time. An optional site visit is scheduled for 1:00 PM on Tuesday, July 13, 2021, allowing potential vendors to tour the facility and assess projector installation locations. Sealed bids are due Thursday, July 22, 2021, at 2:00 PM and must be submitted both physically to the Lawton Community Schools Business Office at 101 Primary Way, Lawton, MI 49065, and electronically to Dan Grimm at dgrimm@vbisd.org. Bid quotes are guaranteed for 90 calendar days from submission.

Lawton Community Schools has not identified any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors in the solicitation documentation. No specific budget range or award value is disclosed in the bid materials. The school reserves the right to accept or reject any or all bids, waive irregularities, and award the contract to other than the lowest bidder. Required bid submittals include a completed bid proposal form, manufacturing specification sheets, warranty information, affidavits of bidder familial relationship compliance, Iran Economic Sanctions Act compliance attestations, and an electronic copy of the complete proposal. Prospective vendors should note that the procurement is straightforward in nature without specified preference programs or integration requirements with existing infrastructure.