Lawton 21-22 Projector Bid - Final.pdf

Lawton Community Schools

Bid Solicitation

Projectors

INVITATION TO BID

LAWTON COMMUNITY SCHOOLS is soliciting competitive bids for 16 ultra- short-throw laser projectors and 16 amplifiers including turn-key solution which includes: installation, cabling, calibration, and removal of old devices to a location designated by Lawton Community Schools as outlined in the Specifications.

Bids are due Thursday, July 22, 2021 at 2:00 PM. Bids received after that time will be returned unopened. Sealed bids may be mailed to Lawton Community Schools Business Office, 101 Primary Way, Lawton, MI 49065. Envelopes shall be sealed and marked “Projectors – Lawton Community Schools Bid”. Bids must also be sent electronically to Dan Grimm at dgrimm@vbisd.org with subject line “Projectors-Lawton Community Schools Bid”.

All proposals shall be made in accordance with Bidding Documents. Please indicate any additional information or options that are not listed in the specifications.

Bid quotes are guaranteed for 90 calendar days. Lawton Community Schools reserves the right to accept or reject any or all bids, to waive any irregularities which it deems to be in the best interest of Lawton Community Schools, and the right to award a contract other than lowest bidder.

There is an optional site visit at 1:00 PM on Tuesday, July 13, 2021 to enable potential vendors to tour the school, see projector locations, and ask questions regarding this project.

Direct all questions regarding said proposal to Dan Grimm at dgrimm@vbisd.org.

AFFIDAVITS

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District. Also, a completed certification form as attached for compliance to the “Iran Economic Sanctions Act” is required with the bid proposal. The Board of Education shall not accept a bid that does not include both disclosure statements.

REQUIRED BIDDER SUBMITTALS

Sealed bid must include the following documents:

1) Bid Proposal

2) Affidavit of Bidder Familial Relationship

3) Affidavit of Iran Economic Sanctions Act

4) Manufacturing specification sheet on all proposed hardware to be installed on the project.

5) Electronic copy of your proposal through an email.

6) An itemized list of all hardware items including quantity, description, part numbers, and cost. (Any cabling cost listed separately.)

7) Warranty Information

Projectors Specifications

Projector

16 Epson Brightlink 1485Fi (model V11H919520) Projector or similar laser ultra-short throw solution to include turn-key solution, which includes: mount, installation, cabling, calibration, and removal of existing devices to a designated location for any equipment being replaced.

Amplifier

16 SoundTube Amplifier or similar solution to integrate with the above projector and current speakers/cabling in the room.

Installation

Installation of each room should include a minimum of:

● 50’ of Plenum shielded Cat 6 cable from projector to HD-BaseT control pad.

● Raceway from ceiling to top of HD-BaseT control pad.

● Raceway from bottom of HD-BaseT control pad to outlet height.

● 15’ HDMI Cable to connect desktop to HD-BaseT control pad

● 15’ USB A to USB B cable to connect desktop to HD-BaseT control pad.

● ¾” Flexo F6 Woven Wrap (F6W) Wrappable Split Sleeving - Black to cover cables from desktop to bottom of raceway.

● 15’ Tripp Lite USB C to HDMI Adapter Cable to connect auxiliary devices to HD-BaseT port

2 (MFG Part U444-015-H4K6BM)

● Surge protector sufficient for turnkey solution, room has only two outlets available at projector.

● SoundTube Amplifier to integrate with current classroom speakers

● Removal of old projectors and amps to a designated location

● Setup, calibration and testing of each unit after installation

Location

Lawton Elementary School, 780 E 2nd Street, Lawton, MI 49065

Warranty

All work performed by the vendor shall be warranted for a period of 12 months against material and workmanship, the period to begin upon final inspection and approval of the project. Any defective parts shall be repaired or replaced at the contractor's cost-free of charge for travel time and labor. The vendor must outline the warrant for the equipment and any additional warranty they are willing to provide.

RFP Submittal

Please include in your proposal the following items:

● Manufacturing specification sheet on all proposed hardware to be installed on the project.

● Required bid forms (included in the back of this RFP)

● Electronic copy of your proposal through an email.

● An itemized list of all hardware items including quantity, description, part numbers, and cost. (Any cabling cost listed separately)

● Warranty Information

LAWTON COMMUNITY SCHOOLS

BID PROPOSAL:

Company Name: __________________________________________________________________

Address: _________________________________________________________________________

City: ________________________ State: ______ Zip Code: __________

Contact Person/Signature: __________________________________________________________

Email: __________________________________________________________________________

Phone: (____)________________ Fax: (______)_______________

Pursuant to and in compliance with the Invitation to Bid and having carefully examined the Bid

Documents, the undersigned agrees to enter into an agreement with Lawton Community Schools to supply 16 ultra- short-throw laser projector, amplifier, and installation materials as outlined in the Specifications for the sum of:

Total Bid $_____________________________________

Bid Details (Required)

Item Unit Price Total Price

(16) Laser Projectors

(16) Projector Mounts (if not included with projector)

(16) Amplifiers

Installation Materials

Installation Labor

Freight/Delivery

Removal/Disposal of Existing Equipment

I AGREE TO ABIDE BY ALL OF THE TERMS OF THIS REQUEST FOR PROPOSAL UNLESS OTHERWISE

STATED IN MY BID PROPOSAL.

Authorized Signature Date

Print Name, Title

Attached Documents:

□ Affidavit of Bidder Familial Relationship

□ Affidavit of compliance – Iran Economic Sanctions Act)

□ Manufacturing specification sheet on all proposed hardware to be installed on the project.

□ Electronic copy of your proposal through an email

□ An itemized list of all hardware items including quantity, description, part numbers, and cost. (Any cabling cost listed separately.)

□ Warranty Information

AFFIDAVIT OF BIDDER

FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of Lawton Community Schools Board of Education or Lawton Community Schools Superintendent must be accompanied with the bid. Bids without this affidavit will not be accepted.

The members of Lawton Community Schools Board of Education are: Walter Hitchcock, Stephen Carroll, Douglas Townsend, Bryan Cronenwett, Larissa Hunt, Matthew Riggs, and Juliann Bradish

Lawton Community Schools Superintendent is: Ben Bandfield

□ The following are the familial relationships:

□ There are none.

STATE OF MICHIGAN

COUNTY OF_________________________

The undersigned, authorized representative of the bidder __________________________ does hereby (Company name) acknowledge that the bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

Theundersigned,theownerorauthorizedofficerofthebelow-namedbidder(the“Bidder”),pursuantto thecompliancecertificationrequirementprovidedinLawtonCommunitySchools(the“SchoolDistrict”) Request For Bids For Projectors(the “RFB”), hereby certifies, represents and warrants that the Bidder (includingitsofficers,directorsandemployees)isnotan“Iranlinkedbusiness”withinthemeaningofthe IranEconomicSanctionsAct,MichiganPublicActNo.517of2012(the“Act”),andthatintheeventthe BidderisawardedacontractasaresultoftheaforementionedRFB,theBidderwillnotbecomean“Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, includingallsuccessors,parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00ormorewiththeenergysectorofIran,includingprovidingofproductsusedtoconstruct or maintain oil or liquefied natural gas pipelines.

TheBidderfurtheracknowledgesthatanypersonwhoisfoundtohavesubmittedafalsecertificationis responsible for a civilpenaltyofnotmorethan$250,000.00or2timestheamountofthecontractor proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

STATE OF MICHIGAN

COUNTY OF_________________________

The undersigned, authorized representative of the bidder __________________________ does hereby

(Company name) acknowledge that the bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________