Project Server Subscription Edition Deployment & Project Online Migration to Project Server

The Oregon Department of Revenue issued a Request for Quotes (RFQ) seeking qualified vendors to deploy Project Server Subscription Edition and migrate from Microsoft Project Online before its September 2026 discontinuation. This procurement involves a comprehensive technology migration and infrastructure deployment including the installation and configuration of Windows Server, SQL Server, SharePoint Subscription Services, and Project Server Subscription Services across a dual server deployment with one production environment. The scope of work encompasses complete migration of the existing Project Online environment while preserving all data, workflows, project configurations, custom fields, resource pools, settings, views, templates, SharePoint sites, libraries, and artifacts. Additional deliverables include retooling of 14 Power BI reports to function with the new SQL Server infrastructure, two workshop sessions for staff orientation and training, and optional post-implementation monthly support and helpline services. Bidders must demonstrate relevant experience and ability to meet all technical requirements and must submit a completed Pricing Sheet signed by an authorized representative that includes company background, years of experience, and itemized costs and hours for Rapid PPM installation, maintenance services (with user count specifications), and optional Portfolio Analyzer services. Proposals must be received by February 27, 2026 at 2:00 PM via email to dor.procurement@dor.oregon.gov or through Oregon Buys, with award determination based on best value to the State considering experience, capability, and cost.

The Oregon Department of Revenue encourages participation from minority-owned, women-owned, emerging small, and service-disabled veteran-owned businesses as part of its commitment to promoting diversity, equity, and inclusion in procurement processes, though no specific set-aside restrictions are indicated. The procurement does not reference any incumbent vendors or current contractors, but vendors must ensure integration with the existing Project Online environment and its associated data structures. No specific budget range or award value is disclosed in the RFQ documentation. The single point of contact for this procurement is Nick Hill at the Oregon Department of Revenue, located at 955 Center Street NE, Salem, Oregon 97301. The compressed timeline, with only a four-day response period, reflects the urgency of completing the migration before Project Online's discontinuation deadline.