Project Management & Analytics Software (PMAS)

Chatham County, Georgia is seeking proposals for a Project Management and Analytics Software (PMAS) through RFP No. 25-0137-2, with the primary objective of improving project oversight, accountability, and efficiency for its Project Management Office (PMO). The county requires a comprehensive, cloud-based software solution that provides core project management functions, customizable dashboards, governance features, resource allocation tools, and financial tracking capabilities. The software must integrate with Microsoft 365 applications and include robust security features such as Single Sign-On, Multi-Factor Authentication, and Role-Based Access Control. Evaluation of proposals will be conducted in two steps, with 100 possible points distributed across experience & qualifications (20 points), functionality & implementation (25 points), training & support (20 points), MBE/WBE participation (15 points), cost proposal (15 points), and references (5 points), with an additional potential 30 points from interviews or presentations. A pre-proposal conference is scheduled for October 29, 2025, via WebEx, and proposal submissions are due by 5:00 P.M. on November 18, 2025, through the Purchasing portal at https://chathamcountyga.bonfirehub.com/portal.

The county has a strong emphasis on Minority and Women Business Enterprise (M/WBE) participation, requiring vendors to demonstrate good faith efforts in including M/WBE firms in their proposal. Vendors must complete various compliance forms, including a Drug-Free Workplace Certification, Promise of Non-Discrimination Statement, and Contractor Affidavit for work authorization verification. The software must be deployed with data stored exclusively in U.S.-based data centers, ensuring compliance with applicable data protection standards. While no specific incumbent vendor is mentioned, the county's existing infrastructure requires integration with Active Directory or Azure Active Directory for centralized user management. The cost proposal must include pricing for software/licenses, implementation, training, and recurring fees for a three-year period, with vendors required to specify a maximum cap for future year increases. Although a specific budget range is not disclosed, the comprehensive requirements suggest this is a significant technology investment for Chatham County's Project Management Office, with potential future expansion to other county departments.