Project #26001-1 On Demand HVAC Services

The Housing Authority of Clackamas County (HACC) is soliciting competitive bids for on-demand HVAC repair and maintenance services under Project #26001-1, with a submission deadline of February 24, 2026, at 2:00 p.m. to the HACC office located at 146 Molalla Avenue, Oregon City, Oregon 97045. The scope of work encompasses routine maintenance and emergency repairs for HVAC units at scattered residential properties throughout Clackamas County, ranging from Estacada to Wilsonville, with six rooftop units specifically located at 13930 S. Gain Street in Oregon City. Qualified contractors must provide all labor, materials, and travel expenses on a call-as-needed basis, with routine work completed within four calendar days of purchase order issuance and emergency work completed within 24 hours. Bidders must submit separate pricing for daily, evening, weekend, and holiday hourly labor rates, as well as spring and fall maintenance pricing for the rooftop units, with bid prices valid for 730 days (two years) from the Notice to Proceed. The contract term runs from March 2, 2026, to March 2, 2028, and requires contractors to hold an active Oregon Construction Contractors Board license, maintain a minimum $1,000,000 general liability insurance policy per occurrence, file a public works bond before commencing work, provide all required certifications, and comply with HUD prevailing wage requirements and Davis-Bacon Act wage determination rates. HACC reserves the right to reject any and all bids and guarantees no minimum workload; contractors must submit itemized invoices showing labor and materials at agreed rates.

This procurement is subject to HUD prevailing wage requirements and Davis-Bacon Act compliance, restricting contractor eligibility to those capable of meeting federal wage determination standards applicable to public housing agencies. No specific set-asides for disadvantaged enterprises or minority-owned businesses are mentioned in the available documentation, nor are any incumbent vendors or current contractors identified. The contract is contingent upon HUD funding and compliance with all applicable federal, state, and local regulations governing public housing agencies. No specific award value or budget range is provided in the solicitation materials, as this is an on-demand services contract where compensation is based on actual work performed at agreed hourly and maintenance rates. Interested bidders should note that while no minimum workload is guaranteed, the contract represents a two-year service opportunity with potential recurring revenue based on the maintenance and repair needs of HACC's residential portfolio.