Program Performance Evaluation Services

The County of San Mateo's County Executive's Office - Procurement Department is seeking proposals for comprehensive Program Performance Evaluation Services through RFP No. 2025-RFP-00348, targeting various grant-funded programs within the Children, Families and Seniors priority area. The primary objective is to evaluate program effectiveness, assess outcomes, and generate actionable insights to support future funding opportunities and program improvements. Proposing firms must develop a comprehensive evaluation framework, collect and analyze data using mixed-method approaches, and produce detailed performance reports. Specific deliverables include initial planning documents, bi-weekly progress reports, and a final comprehensive evaluation report to be submitted within 60 days of completing evaluation activities. Evaluation criteria will be weighted across multiple categories: project approach (15%), firm qualifications (25%), team qualifications (25%), program evaluation references (10%), and pricing proposal (25%). Key proposal deadlines include a non-mandatory pre-proposal meeting on February 19, 2025, via Microsoft Teams, with proposals due on March 7, 2025, and an anticipated contract award date of May 30, 2025.

The contract is structured as a three-year agreement with potential two one-year extensions, and there are no explicit set-aside designations or restrictions on respondents. Proposing firms must demonstrate specific qualifications, including at least five years of similar service experience, a project manager with two years of project management experience, and previous performance evaluation services for at least two large governmental organizations. While no incumbent vendors are mentioned, the procurement will involve Measure K funded programs. The contract will utilize standard templates for contracts over and under $200,000, which include comprehensive provisions for insurance, HIPAA compliance, and intellectual property rights. Although no specific budget range is explicitly stated, the contract templates suggest a potential fiscal obligation that will be determined in the final agreement, with insurance requirements including $1,000,000 coverage limits for various liability categories. The selected consultant will be expected to provide comprehensive, data-driven insights to enhance program effectiveness and support strategic funding decisions.