Professional employer organization (PEO) services

The State of Florida, through the Early Learning Coalition of Palm Beach County, Inc., is seeking proposals for Professional Employer Organization (PEO) services. The objective of this Request for Proposal (RFP) is to contract with a qualified PEO vendor to provide human resource management, benefits, payroll, online services, and other services as outlined in the Scope of Services. The contract will be for an initial period of three years, with an option to renew for two additional one-year periods. Proposals are due by April 25, 2024, and the anticipated effective date of the contract is June 1, 2024. The RFP provides detailed information on the pricing and invoicing requirements, including the Coalition's current bi-weekly payroll of approximately $540,000 for 240-250 employees. Proposers are required to provide pricing for the first three fiscal years and a sample invoice itemizing applicable costs and fees. The Coalition reserves the right to award the contract to the responsible and responsive proposer whose proposal is determined to be the most advantageous, taking into consideration the price and other evaluation criteria outlined in the RFP.

The RFP indicates that the current PEO provider, ADP, is eligible to submit a proposal. Subcontracting is not mandatory, and there are no specific goals for subcontracting. The successful proposer and any of its subcontractors must be properly licensed and certified throughout the contract term. The RFP also provides information on the current environment, including that the Coalition currently uses an external PEO vendor, has an in-house HR team, and has approximately 250 full-time employees, of which 70 are salaried and 180 are hourly. The current fees are approximately 2.6-3.01% of gross wages, which do not include wages, taxes, workers' compensation, or group insurance.