Production Folder for Print Shop

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, acting on behalf of the Secretary of State, Bureau of Motor Vehicles, is requesting quotations for one Formax model FD2056 folder or equivalent equipment for a print-shop production operation, with quotations due April 13, 2022 at 4:00 p.m. Eastern Standard Time through the State of Maine's Advantage Vendor Self Service (VSS) system.

The folder must be capable of processing forms up to 17 inches in length at speeds up to 16,450 pieces per hour. Required features include a large full-color touchscreen interface, a three-roller drop-in feed system requiring no fanning, and both resettable 6-digit and 8-digit life counters for audit control. Delivery and installation are included as part of the award. Bidders may propose approved equal alternatives if they submit detailed written justifications demonstrating equivalency; the requesting department makes final equivalency determinations. All bids must include a completed bid cover page and debarment form, technical specifications in Excel format with a compliance checklist (marking specifications as met, not available, or approved equal), a detailed itemized quote, product data sheets, and warranty information.

Evaluation is conducted on a best value basis considering technical compliance, conformity with specifications, lowest price among conforming bids, and delivery timeline. Delivery is required by June 1, 2022. Only one award will be made; the State reserves the right to negotiate with the selected bidder at the same rate or cost presented in the quotation. Quotations must remain valid for 180 days from bid opening. Payment terms are anticipated at net 30 upon receipt of an acceptable invoice. All questions must be submitted through the VSS Question and Answer portal; inquiries through other channels will not be considered valid.