Produce RFP OCNC 2022-02. 2

The Oregon Child Nutrition Coalition (OCNC) has released a Request for Proposals (RFP) for produce procurement and delivery services to its member districts across Oregon, representing approximately 30% of the state's school student enrollment. The RFP seeks a vendor to provide fresh produce and related delivery services, with specific requirements outlined in the solicitation documents. Proposals were due by 2:00 pm PDT on November 29, 2022, with a notice of intent to award scheduled for December 1, 2022. The contract term is initially for one year, with the potential for up to four additional annual renewals through the 2026-2027 school year. Proposers must offer pricing on a cost reimbursement basis, minus discounts and deviations, plus a fixed fee. The pricing structure includes three key components: delivered cost, product allowance, and fixed fee, with annual price adjustments based on the Consumer Price Index. Vendors must comply with the USDA Buy American provision, which requires purchasing domestic agricultural commodities and food products, with specific guidelines for domestic content percentages.

OCNC encourages participation from minority, women, and emerging small business enterprises, though no specific set-aside percentages are mandated. The RFP will result in the selection of a single proposer, with individual OCNC member districts subsequently establishing contracts with the successful vendor. The estimated total dollar value for purchases through the 2022-2023 school year is approximately $1 million. Delivery will be made to over 250 current member locations across multiple Oregon counties, with the potential for expansion to additional districts during the contract term. Proposers must be prepared to deliver a wide range of produce items, including fresh fruits and vegetables and pre-cut packaged products, to various school districts throughout Oregon. The contract award will be based on the lowest responsive and responsible bid, taking into account pricing, compliance with Buy American provisions, and the ability to meet the diverse produce needs of OCNC member districts. Pricing is subject to annual adjustments to account for market fluctuations and economic conditions.