OregonBuys_RegistrationGuide~20.pdf
PDF 180 KB Posted
- Attached to
- Produce RFP OCNC 2022-02. 2
- Solicitation number
- S-P34002-00004767
- Issued by
- Oregon
About this file
This is a Request for Proposals (RFP) issued by the Oregon Child Nutrition Coalition (OCNC) for produce procurement and delivery services to member school districts across Oregon. The RFP seeks a single vendor to supply fresh produce, including fresh fruits, vegetables, and pre-cut packaged products, to over 250 current member locations spanning multiple Oregon counties with potential for expansion. The solicitation represents approximately 30% of the state's school student enrollment. Proposals were due by 2:00 pm PDT on November 29, 2022, with a notice of intent to award scheduled for December 1, 2022. The initial contract term is one year with the potential for up to four additional annual renewals through the 2026-2027 school year. The estimated total dollar value for purchases through the 2022-2023 school year is approximately $1 million.
Vendors must submit pricing on a cost reimbursement basis minus discounts and deviations, plus a fixed fee, with the pricing structure comprising three key components: delivered cost, product allowance, and fixed fee. Annual price adjustments will be based on the Consumer Price Index to account for market fluctuations. All proposers must comply with the USDA Buy American provision, requiring the purchase of domestic agricultural commodities and food products with specified domestic content percentages. Contract award will be based on the lowest responsive and responsible bid, taking into account pricing, Buy American compliance, and the ability to meet the diverse produce needs of member districts. The OCNC encourages participation from minority, women, and emerging small business enterprises, though no specific set-aside percentages are mandated. Individual OCNC member districts will subsequently establish contracts with the selected vendor following the primary award.
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Text version
OregonBuys Supplier Registration Guide
Step-by-Step Registration:
Need help?
If you have any questions or need support, please email us at suppliersupport@periscopeholdings.com or call 1-855-800-5046.
In The Know
• Going forward, suppliers must register in OregonBuys to receive bid/solicitation notices, respond to them and do business with the State.
• Need access for multiple users? No problem. Once the Seller Administrator’s account is established, they can add additional users via “Maintain Users on this Account.”
1. Navigate to: https://oregonbuys.gov/bso/
2. Click the “Register” Button in the Top Right Corner of the Page
3. Enter Required Account Registration Information Tax ID (select EIN or SSN)
| • Foreign Vendor? Please enter your U.S. Tax ID. |
| If you do not have a U.S. Tax ID, enter your foreign Tax ID. |
Company Name Email Address (Ensure you can access this account during the registration process.
A validation email will be sent to this address.)
Country (Defaults to USA.)
4. Click “Register” You’ll be redirected to your account setup screen. Finish your registration by navigating through a few tabs.
5. On the Company Information Tab, Validate or Enter Company Name (Pre-populated from your earlier entry. Update to reflect line 2 of your W-9 if applicable. If not applicable leave as is.)
Vendor Legal Name (Pre-populated from your earlier entry. Make sure this field reflects line 1 on your W-9.)
Tax ID (Pre-populated from your earlier entry.)
Mailing Address Company Email Address (Choose an appropriate valid email address. Bid opportunity notifications will be sent to this address. You can change/add email addresses after you are registered.)
Note: Do not address emergency supplier information at-this-time
6. On the Administrator Tab Enter Administrative User Information (Company’s point of contact and account administrator): Name, email, phone, user ID, and password (Additional users may be added after registration.)
Make sure the checkbox asking if you want to register for S2G is NOT CHECKED. You will be given an opportunity at a later point to get S2G, but please do not sign up for it at this time to ensure your registration is set-up properly for the State of Oregon.
DON’T FORGET TO CLICK “SAVE & CONTINUE” AFTER EVERY STEP
OregonBuys: Powered by Periscope
1. You Will Receive a Temporary Password From OregonBuys via Email Check your spam folder if you do not immediately see it.
Email will come from: donotreply@oregonbuys.gov
2. If You Are Not Still on the Page, Navigate Back to: https://oregonbuys.gov/bso/
3. Click “Sign In” button in the Top Right Corner of the Page
4. Log in With the Provided Temporary Password
5. When you Enter Your Password for the First Time, You Will Be Prompted to Change it
6. Enter a New Password
7. Ensure the “Register with Periscope S2G” Checkbox at the Bottom of this Screen is left
UNCHECKED
As noted above, make sure the checkbox asking if you want to register for S2G Is NOT CHECKED. You will be given an opportunity at a later point to get S2G, but please do not sign up for it at this time to ensure your registration is set-up properly for the State of Oregon.
Click the Blue “Submit Password” Button at the Bottom
7. On the Address Tab The address you entered earlier will become your default “General Address”. Other address types may be added in the future (this is not currently configured.)
8. On the Terms Tab Simply click “Save & Continue Registration”. Terms may be configured in the future for selection onto your company’s profile.
9. On the Categories & Certifications Tab There is only one category at this time. Please follow the instructions to confirm you have reviewed the “Terms of Use” for the system.
| 10. | On the Commodity/Service Codes Tab |
| Enter the commodity codes related to your business that you want to receive bid/ | |
| solicitation opportunity notifications. Need help identifying NIGP codes for your | |
| business? Feel free to reach out to our team for help at 1-855-800-5046. |
11. On the Summary Tab Review information on summary screen and confirm everything is accurate.
Click “Submit Registration” at the bottom of the screen.
OregonBuys: Powered by Periscope
OregonBuys Login: Accessing Your Supplier Account in ePRO for the First Time
Need help?
If you have any questions or need support, please email us at suppliersupport@periscopeholdings.com or call 1-855-800-5046.
All Done! Your Account is now ACTIVE in OregonBuys and You Have Successfully Logged In and Set Up Your Password. Stay Tuned for Further Communication from OregonBuys About the Next Steps in the Adoption Process.
DON’T FORGET TO CLICK “SAVE & CONTINUE” AFTER EVERY STEP
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