Produce Bid 2025 - 2026

The Brewster Central School District in Westchester County, New York, is soliciting bids for a comprehensive produce and food service procurement contract for the 2025-2026 academic year. The procurement covers multiple food categories including produce, bread, groceries, frozen foods, meats, juices, water, snacks, cookies, cleaning supplies, and paper goods for four district schools: Brewster High School, C.V. Starr Intermediate School, Henry H. Wells Middle School, and John F. Kennedy Elementary School. Deliveries are required twice weekly between 6:30 a.m. and 1 p.m., with strict requirements for product quality, including a "Buy American" mandate and nutritional standards such as being free of trans-fats, high fructose corn syrup, and artificial preservatives. Bid submissions are due by 10:00 a.m. on May 5, 2025, through the Empire State Bid System, with bid responses remaining binding for 60 days following the opening. Vendors must complete multiple compliance documents, including a Non-Collusive Bidding Certification, Iran Divestment Act Compliance Rider, and a standard bid form detailing company information and capabilities.

The district has established specific requirements to promote diverse vendor participation, including a preference for New York State products and a mandate for good faith efforts to engage New York State Certified Minority and Women-owned Business Enterprises (M/WBE). The procurement allows for potential contract renewals for up to four additional one-year periods, with an escalator clause permitting vendors to request price increases with 30 days' written notice and supporting documentation. While specific budget ranges are not explicitly stated, the comprehensive nature of the contract suggests a significant annual procurement value across multiple food service categories. Each product category (milk, bread, ice cream) will be awarded to a single vendor, indicating a consolidated procurement strategy. The Board of Education reserves the right to reject all bids, providing flexibility in the selection process. Vendors must meet stringent legal and ethical standards, including independent bid preparation, no conflicts of interest, and compliance with General Municipal Law Section 103.