Procurement of Computer Hardware and Accessories for UCF Staff and Faculty
Closed State & local contract opportunity Posted
- Solicitation number
- ITN-14557
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Brian Sargent brian.sargent@ucf.edu (407) 823-3304
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
The University of Central Florida (UCF) is seeking to establish a multi-year Master Agreement for enterprise computer hardware and peripherals through an Invitation to Negotiate (ITN). The procurement aims to support academic, administrative, and research activities across various UCF IT departments, including Enterprise Systems, Networking, Office of Instructional Resources, Enterprise Service Desk, Enterprise Infrastructure, and Information Security Office. The contract seeks standardized computer hardware (desktops and laptops) with an estimated annual volume between 7,500 and 10,000 units, focusing on achieving the lowest Total Cost of Ownership (TCO) and streamlining lifecycle management. Evaluation criteria include Total Cost of Ownership (40 points), Technical Reliability and Performance (20 points), Vendor Experience and References (10 points), and Delivery and Scalability (30 points). The proposal submission deadline is January 23, 2026, at 3:00 PM Eastern Standard Time via the UCF Bonfire Web Portal, with the contract commencing on April 1, 2026, for an initial four-year term with two potential one-year renewals.
The solicitation requires manufacturers to be positioned in the upper right quadrant of the January 1, 2025 Gartner Magic Quadrant for Global Enterprise Desktops and Notebooks, specifically including manufacturers like Dell, HP, Lenovo, or Microsoft. Suppliers must provide tiered discount structures, detailed hardware specifications compliant with Revised Section 508 Standards, and integration capabilities with UCF's Intune environment and Workday e-procurement system. Hardware models must be available for a minimum of 15-18 months, with replacement models offered at equivalent or better specifications at the same price point. The University reserves the right to award one or more contracts and will not pay sales, use, or excise taxes as a tax-exempt entity. While no specific set-aside designations are mentioned, the procurement emphasizes the need for suppliers to demonstrate financial stability, technical expertise, and robust service capabilities including imaging, tagging, distribution, and shipping. The contract does not specify a precise budget range, but the high-volume opportunity of 7,500-10,000 units annually suggests a significant potential contract value.
Opportunity text
The objective of this Invitation to Negotiate (ITN) is to enable the University of Central Florida (UCF) to enter into an agreement for the procurement of enterprise computer hardware and peripherals. This initiative aims to enhance the institution's technological infrastructure to support academic, administrative, and research activities for UCF IT (e.g., Enterprise Systems, Networking (Telecom), Office of Instructional Resources, Enterprise Service Desk, Enterprise Infrastructure, and Information Security Office) and establish a comprehensive, multi-year, Master Agreement with one or more qualified, experienced, and financially stable Suppliers. The goal is to procure standardized computer hardware (desktops and laptops) and associated managed services to support the academic, research, and administrative needs of UCF's faculty, staff, and students (collectively, "Constituents").
This ITN seeks to achieve the lowest Total Cost of Ownership (TCO), maximize product reliability, and streamline the lifecycle management process (procurement, deployment, refresh, and disposal) for all UCF-owned endpoints.
UCF anticipates making one or more awards to Suppliers who demonstrate superior technical products, robust service capabilities (including imaging, tagging, distribution, and shipping), competitive pricing, and strong performance history. The contract resulting from this ITN will have an initial term of four (4) years with the option for two (2) one-year renewals, contingent upon satisfactory performance and mutual agreement.
UCF requires a consistent supply of standardized desktop and laptop units. While no volume is guaranteed, the estimated annual volume for replacement and new growth is between 7,500 and 10,000 units. Pricing must reflect this high-volume opportunity.
Supplier should be able to meet the following requirements. See section 4.0 for the Scope of Work.
- Long-term availability of models, with 15- to 18-month availability; formal stability
- Professional build quality. Material quality that accommodates a Higher Education life cycle and does not show excessive wear; typically reflected by longer warranties and better durability programs, including consistent components.
- Hardware-assisted security, such as virtualization extensions in processors and trusted platform modules.
- Long-lasting battery with a minimum of 8 hours of battery life during the average workday.
- Hardware-enabled management, such as out-of-band management and remote firmware tools.
- Ability to configure with UCF's Intune environment including multiple domains
- Asset tagging for each device
- Industrial design suited to business use (e.g., ergonomics and reduced eye strain from screens).
- Enterprise sales channels. Resellers, rather than retailers; direct interaction.
Files
| File | Type | Posted |
|---|---|---|
| 2025-05MCA.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity