PRNT - Punch/Strapping Machine/Coil Inserter

The State of Michigan Department of Technology, Management and Budget-Financial Services issued a Request for Proposal (RFP 190000002299) on May 17, 2019, to procure bindery equipment and maintenance services for Print and Mail Management operations. The procurement includes three specific machines: a GBC AP2 Ultra Punch capable of punching up to 56,000 sheets per hour with variable speed and mixed stock compatibility, a MOD-GPX Semi-Automatic Strapping Machine with variable tension between 2 to 180 pounds and quick-change modular components, and a GBC DigiCoil capable of processing 8mm to 33mm coils at productivity rates up to 450 books per hour for 10mm coils. The contract includes a five-year annual maintenance agreement for the punch and coil machines, with technical support and on-site service required within 24 hours if issues cannot be resolved within two hours during 8 a.m. to 5 p.m. EST. Delivery must occur within 30 calendar days of order to 7461 Crowner Drive, Dimondale, Michigan 48821. The RFP established critical deadlines with bidder questions due by 12:00 p.m. Eastern on May 23, 2019, and proposals due by 12:00 p.m. Eastern on May 31, 2019. Pricing must remain firm for the entire contract length with adjustments permitted only for documented changes in actual contractor costs supported by Consumer Price Index data, Producer Price Index, or manufacturer letters. Evaluation criteria include total cost of ownership, economic impact to Michigan, prior performance, and qualified disabled veteran status.

No specific set-aside designations or restrictions limiting organizational eligibility were identified in the procurement documents, though qualified disabled veteran status was noted as a consideration in award decisions. The RFP did not identify any incumbent vendors or current contractors that would carry over into the new procurement. Contractors must comply with all federal, state, and local laws, including prevailing wage requirements, nondiscrimination standards, and clean air/water act provisions if applicable. All proposals must be submitted electronically through the Michigan SIGMA VSS system in modifiable document formats, with the State refusing late submissions. The contract terms include options for renewal for up to two additional one-year periods at the State's discretion, though the initial contract value or budget range was not specified in the available documents.