Prison Gym Equipment

The City of Philadelphia Procurement Department is soliciting competitive bids for the supply of a single eight-station multigym unit for the Department of Prisons through Invitation and Bid (I&B) B2626759. The equipment must feature prison-grade construction with integrated workout stations including high and low pulley systems (100 lb weight stacks each), chin-up and dip bars with assist mechanisms, plyometric box, back extension station, abdominal knee raise station, and calf raise platform, consistent with the Apollo Multigym specification sheet provided. The equipment shall be warranted under the manufacturer's standard warranty with defective or failed parts replaced at no cost to the City during the warranty period. All quotes must be submitted electronically through PHLContracts no later than 10:30 AM on May 13, 2026, with the virtual bid opening conducted via Zoom on the same date and time; quotes submitted after the opening deadline will not be accepted, placing full responsibility on sellers to ensure timely submission. Delivery must occur within thirty to forty-five days following purchase order receipt to the Prison Warehouse at 8201 Torresdale Avenue, Philadelphia, PA 19136, with liquidated damages of five percent of the unit price applied for delivery delays exceeding the contract schedule. The contract term extends from the date of award through twelve months, with the City retaining a sole option to renew for additional periods via change order. Evaluation will be based on the lowest responsive and responsible seller, considering factors such as seller experience through required customer references and prior City contracts, compliance with all specifications, and responsiveness to bidding requirements.

The City of Philadelphia offers a ten percent preference to qualifying Local Business Entity (LBE) certified bidders on responsive bids, though no mandatory set-asides for disadvantaged enterprises are specified in the procurement documents. All bidders must enroll in the City's Annual Bid Security Program (non-refundable fee of $100.00), submit a non-refundable Bid Processing Fee of $25.00 per quote, and provide a Performance Security Fee of $25.00; additional insurance requirements include General Liability of $1,000,000 minimum and Workers' Compensation at statutory limits, with the City named as an additional insured. Sellers must comply with the 21st Century Minimum Wage and Benefits Standard under Philadelphia Code Chapter 17-1300, with a minimum wage rate of $16.82 per hour effective July 1, 2025, and must provide third-party certification regarding slavery era records, female executive demographic reporting, and workforce demographic data. The estimated contract expenditure is $120,000 for the initial twelve-month term, with contract awards under $94,000 becoming binding upon notice of award, while awards exceeding $94,000 require performance security, payment bonds, Law Department approval, finance certification, and formal execution by the Procurement Commissioner. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure or technology integration requirements are specified.